Project Coordinator

Company Description

NVC Olsonfab specializes in the design, engineering, manufacturing, and delivery of custom industrial enclosures that protect against harsh environmental conditions and safely contain noise, vibration, and other hazards. The company fabricates enclosures for generator sets, e-houses, mechanical and plant rooms, hazardous material storage, and energy storage systems, along with complementary components such as fuel tanks, mechanical piping and ventilation, electrical and controls, and structural elements. Its products serve a wide range of industries, including Oil & Gas, Power Generation, Mining, Chemical/Petrochemical, Aerospace, and Manufacturing.

With over five decades of experience, NVC Olsonfab combines a lean, continuously improving operation with a strong culture of learning and innovation to deliver high-quality, technically appropriate, and cost-effective solutions. The organization emphasizes a family-oriented approach, fostering a motivated and loyal workforce that supports clients from initial problem analysis through final delivery and commissioning.

About the Role

The Project Coordinator will work closely with project managers, clients, suppliers, subcontractors, and internal teams to ensure projects are organized, accurately documented, and delivered on schedule and within budget.

This role is ideal for someone who thrives in a fast-paced environment, has strong organizational and communication skills, and enjoys coordinating multiple projects at once. Experience in estimating, construction and acoustics would be a valuable asset.

Responsibilities

• Coordinate projects from initial planning through execution and completion.
• Assist with preparing project estimates, quotations, budgets, and proposals.
• Review drawings, specifications, and project documents to identify scope requirements.
• Communicate with clients, contractors, suppliers, and subcontractors regarding project schedules, materials, and deliverables.
• Track project timelines, costs, purchase orders, and material requirements.
• Obtain and compare pricing from suppliers and subcontractors to support estimating, cost analysis, and vendor selection.
• Prepare and issue purchase orders, coordinate material deliveries, follow up on lead times, and maintain accurate purchasing records.
• Prepare and maintain project documentation, including work orders, schedules, reports, and change orders.
• Chair and facilitate meetings, prepare presentation materials for meetings
• Follow up on outstanding quotes, approvals, orders, and project milestones.
• Identify potential scheduling or material issues and help develop solutions.
• Provide administrative and logistical support to the project management team.

Qualifications & Experience

• 2-3 years previous experience in project coordination, project administration, or a similar role.
• Estimating experience is considered a strong asset, particularly in construction, building products, acoustics, or specialty contracting.
• Ability to read and interpret construction drawings and specifications is an asset.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to work effectively both independently and as part of a team
• Proficiency with Microsoft Office, particularly Excel and Outlook.
• Ability to manage competing priorities and meet deadlines.
• A proactive, team-oriented approach with strong problem-solving skills.

Experience in noise control, vibration isolation, acoustics, mechanical systems, or construction is an advantage, but we welcome candidates with transferable skills and a willingness to learn.

What We Offer

• An opportunity to develop your career in a specialized and growing industry.
• A collaborative team environment.
• Exposure to a variety of projects and technical solutions.
• Opportunities to expand your project management and estimating skills.
• Competitive compensation based on experience.

Benefits

• Company events
• Company pension
• Dental care
• Disability insurance
• Extended health care
• Life insurance
• On-site parking

This posting corresponds to a current open position. Artificial intelligence may be used in the screening, assessment, or selection of applicants.