Administrative Assistant
- Ottawa, ON, Canada
- Kanata, Canada
Full-time
Applications open in a new tab.
Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
The Administrative Assistant is responsible for coordinating and managing the administrative activities of NXP Canada based teams. Working under the supervision of a manager, the assistant independently manages department administration and helps foster an effective and engaging office environment through communications, events, and operational support
Key Responsibilities
Department Administration
- Manage administrative operations for one or more departments.
- Coordinate departmental activities and support daily business operations.
- Ensure compliance with company administrative processes and procedures.
Communications
- Prepare and distribute internal communications and announcements.
- Support general NXP Canda communication with employees and stakeholders.
Events and Office Life
- Organize celebrations, team events, and office activities.
- Coordinate logistics for internal and external events.
- Support a positive and productive workplace environment.
Visitor and Meeting Support
- Welcome NXP internal and external visitors
- Arrange meeting logistics and support site visits.
- Coordinate facilities and administrative requirements for events and visitors.
Travel Coordination
- Support visa requests, reservations, and travel administration.
- Coordinate travel-related documentation and processes.
Employee Onboarding
- Facilitate integration of new employees into the business line, or site.
- Coordinate onboarding logistics and administrative setup.
Purchasing and Financial Administration
- Manage departmental purchases and orders.
- Handle invoices and related administrative processes.
- Work with procurement, finance, and support organizations (Global Security, Facilities, etc).
Skills and Knowledge Expected
Highly skilled specialist who:
- Works independently with minimal day-to-day supervision.
- Handles complex assignments requiring judgment and initiative.
- Develops efficient methods and procedures to accomplish objectives.
- Understands the broader impact of their work and recommends solutions.
- Operates effectively in an international and multicultural environment.
- Shall have knowledge of Microsoft Office and other business productivity tools
More about this job
Responsibilities
Manage administrative operations and daily business support for one or more departments, including communications, events, meetings, visitors, travel, and employee onboarding. Handle departmental purchasing and invoices while coordinating with procurement, finance, facilities, security, and other support teams.
Requirements
The role calls for an experienced administrative specialist who can work independently, exercise judgment, and handle complex assignments with minimal supervision. Candidates should be able to improve administrative processes, understand the broader impact of their work, use Microsoft Office and other productivity tools, and work effectively in an international, multicultural environment.
Skills
- Department Administration
- Administrative Operations
- Internal Communications
- Event Coordination
- Meeting Logistics
- Visitor Support
- Travel Coordination
- Visa Request Administration
- Employee Onboarding
- Purchasing
- Invoice Processing
- Procurement Coordination
- Financial Administration
- Microsoft Office
- Process Compliance
- Cross-Cultural Communication
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
- Human Resources
Keywords
- Department Administration
- Administrative Operations
- Business Operations
- Administrative Processes
- Internal Communications
- Employee Communications
- Event Coordination
- Office Activities
- Meeting Logistics
- Visitor Management
- Site Visits
- Travel Administration
- Visa Requests
- Travel Documentation
- Employee Onboarding
- Purchasing
- Orders
- Invoices
- Procurement
- Finance
- Facilities
- Global Security
- Microsoft Office
- Business Productivity Tools
- Process Compliance
- Process Improvement
- International Environment
- Multicultural Environment