Office & administration jobs in Canada

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Added 6 hours ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
You manage the full spectrum of office correspondence including emails and phone calls.
Added 6 hours ago
K
Receptionist
Kelly
Saskatoon, SK
- $20 CAD / hour
- Full-time
…for enthusiastic job seekers available for various upcoming office assignments. Our client is looking for a Receptionist with excellent communication skills in Saskatoon,…
Added 6 hours ago
C(
Warehouse Operations Supervisor
CCLS (Canada Cartage Logistics Solutions)
Winnipeg, MB
- Full-time
Proficient with Microsoft Office, including Excel
Added 6 hours ago
Administrative Assistant
G Mining Services / G Services Miniers
Canada
The position is based at the G Mining Services office in Brossard and offers the possibility to work from home one (1) day per week;
Added 6 hours ago
M
Senior Business Consultant
Manulife
Toronto, ON · Waterloo, ON · Montreal, QC · Halifax, NS
- Full-time
Added 6 hours ago
WS
Administrative Assistant & Front Desk
WD Swim
Markham, ON
- Full-time
Added 6 hours ago
GV
Lead Sourcing Specialist 2 - Commodity Management
GE Vernova
Markham, ON
- Full-time
Added 6 hours ago
SA
Health Records Clerk
Schroeder Ambulatory Centre
Richmond Hill, ON
- Full-time
Post-secondary diploma or degree in Health Information Management, Health Records, Health Administration, or related field.
Added 7 hours ago
S
Medical Secretary - Odette Cancer Centre - Temporary full-time - 2026-19299 (2026-19299)
Sunnybrook
Toronto, ON
- Full-time
Requires successful completion of a recognized Medical Office Administration program /diploma or equivalent at the community college level, plus a minimum of two (2) years related practical…
Added 7 hours ago
WC
Health Records Clerk - Family Practice Health Centre
Women's College Hospital
Toronto, ON · Greater Toronto Area, Canada
- $25.37 to $28.46 CAD / hour
- Full-time
Applicants must reside and be legally eligible to work in Ontario · Day shifts 8:00PM to 4:00PM
Added 7 hours ago
CJ
Administrative Assistant (m/f/x)
catchHR Jobs
Welland, ON
- Full-time
You manage the full spectrum of office correspondence including emails and phone calls.
Added 7 hours ago
NN
Office Administrator and Executive Assistant
Nurse Next Door
ON · MISSISSAUGA, Ontario
- Full-time
Office operations, executive support, finance administration, and Caregiver recruitment
Added 7 hours ago
BP
Office Administrator
Bass Pro Shops
Ottawa, ON
- Full-time
Reporting to the General Manager, the Office Administrator is responsible for providing administrative support to the Retail Management team, maintaining the administration to the team,…
Added 7 hours ago
TJ
Administrative Assistant
The Jean Tweed Centre
Toronto, ON · Etobicoke, ON
- $30,459 to $35,633 CAD / year
- Contract
Post-secondary Diploma in Business Administration or Office Administration
Added 7 hours ago
ID
Réceptionniste
Institut de la Cataracte
Boucherville, QC
- Full-time
Horaire: Horaire flexible selon les besoins opérationnels : quart d’ouverture de 6 h 30 à 15 h ou quart de fermeture de 8 h 30 à 17 h
Added 7 hours ago
O
Finance and Administration Officer
Oceana
Toronto, ON
- $60,000 to $70,000 CAD / year
Oceana Canada is seeking a Finance and Administration Officer for its Toronto-based operations team, reporting to the Director of Finance and Administration. You will support bookkeeping,…
Added 7 hours ago
B
Senior Vulnerability Management Analyst
BRP
Montreal, QC
- Full-time
Added 7 hours ago
CS
Office Manager - Non-Union - 1.0 FTE (7 hours per day) - Permanent- Fairview School - #4176
Chinook School Division #211
Swift Current, SK
- Full-time
Certificate/Diploma in Office Administration training at an institution or equivalent
Added 8 hours ago
O
Administrative Assistant
OMERS
Vancouver, BC
- Full-time
Managing office administration: supplies, kitchen stock, equipment, mail and couriers, and the reception manual
Added 8 hours ago
SN
Capital Projects & Operations Supervisor
Superior North Catholic District School Board
Terrace, BC
- Full-time
Community Use of Schools (CUS) Administration
Added 8 hours ago
IS
Administrative Coordinator
InSync Systems
Calgary, AB
- Full-time
Added 8 hours ago
BU
Course Coordinator LABR 2P90 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 8 hours ago
BU
Course Coordinator LABR 3P21 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 8 hours ago
BU
Course Coordinator LABR 3P94 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
Added 8 hours ago
BU
Course Coordinator LABR 2P93 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time

Oceana

Finance and Administration Officer

Toronto, ON, Canada

$60,000 to $70,000 CAD / year

Apply on workforcenow.adp.com About employer

Applications open in a new tab.

Job details

Pay: $60,000 to $70,000 CAD / year
Experience: 1 to 2 years of related working experience, preferably with strong knowledge of bookkeeping and financial processes in the non-profit sector
Posting language: English
Posted: Nov 11, 2026

Original job description

Department: Operations

Type: Regular, Full-Time

Expected Start Date: January 2027

Reports to: Director of Finance and Administration

Location: Toronto, ON (Hybrid)

Salary Range: $60,000 - 70,000 Annually

Summary

Oceana Canada was established as an independent charity in 2015 and is part of the largest international advocacy group dedicated solely to ocean conservation. Oceana Canada has successfully campaigned to ban plastic pollution, end the shark fin trade, make rebuilding depleted fish populations the law, improve the way fisheries are managed and protect marine habitat. Canada has the longest coastline in the world, with an ocean surface area of 7.1 million square kilometres, or 70 per cent of its landmass. Oceana Canada believes that Canada has a national and global obligation to manage our natural resources responsibly and help ensure a sustainable source of protein for the world’s growing population. Oceana Canada works with civil society, academics, fishers, Indigenous Peoples and the federal government to return Canada’s formerly vibrant oceans to health and abundance. By restoring Canada’s oceans, we can strengthen our communities, reap greater economic and nutritional benefits, and protect our future.

Oceana Canada is seeking a Finance and Administration Officer for its Toronto-based operations team, reporting to the Director of Finance and Administration. You will support bookkeeping, revenue processing, and HR tasks, and manage office administration across physical and remote environments, including procurement, mail, facilities, safety compliance, and basic IT support. You will also coordinate sustainability reporting and cross-functional initiatives in a supportive environment to build your skills in finance, administration, and HR.

This role calls for strong attention to detail, sound judgment, and discretion, along with the ability to collaborate across a mission-driven organization and to manage multiple responsibilities while meeting tight deadlines.

Principal duties and responsibilities

Financial

Assist with accounts payable, including invoicing, expense reports, and payment
Perform accounts receivable including the recording of donations in Salesforce, and perform bank deposits on a timely basis
Support with the annual external audit of the organization
Assist with small donor payment issues including issuing refunds
Draft donor receipts for payments, as needed
Maintain financial records (electronic & paper)
Ensure compliance with internal policies and regulations
Other financial duties and project work as assigned

Human Resources

Assist in coordinating activities related to employee orientations and all staff meetings
Assist with recruitment, onboarding, and offboarding tasks
Manage employees perks program including Perkopolis

Office Administration

Manage daily operations of physical and remote offices
Manage routine procurement and inventory of office supplies for Toronto
Manage mail distribution (incoming and outgoing) for general admin
Maintain internal local staff directory and ensure it’s updated in a timely manner
Liaise with building management to support office-related matters, including maintenance requests
Maintain and update Oceana Canada’s emergency manual under the oversight of the Director of Finance and Administration
Ensure safety regulations and procedures are implemented and adhered to
Main point of contact for preparation and submission of reports related to emissions and plastic-free supply initiatives
Act as the primary point of contact for country-level systems and tools
Provide basic IT support in coordination with the outsourced service provider
Perform other duties as assigned

Requirements

Accounting degree or diploma
1 to 2 years of related working experience, preferably with strong knowledge of bookkeeping and financial processes in the non-profit sector
Strong data entry, mathematical, analytical, and problem-solving skills
Detail-oriented with excellent organizational skills and the ability to manage multiple priorities and deadlines
Proficiency in Microsoft Office, including intermediate Excel, Word, and Outlook; accounting software experience preferred
Strong written, verbal, interpersonal, and customer service skills
Self-motivated, proactive, dependable, and able to work collaboratively in a flexible team environment
High level of confidentiality, discretion, and diplomacy
Experience with Salesforce, Engaging Network, and NetSuite is an asset

This is a permanent full-time position that comes with a comprehensive and generous benefits package, including paid time off, health and dental coverage. This is a hybrid remote role, with in-office collaboration on Tuesdays, Wednesdays, and Thursdays, offering a great balance of flexibility and team engagement.

Oceana Canada is an equal opportunity employer. In accordance with the Accessibility for Ontarians with Disabilities Act, support will be provided in the recruitment process and accommodations for disabilities will be provided on request wherever appropriate. All offers of employment are conditional upon the successful completion of reference checks and a criminal background check.

While we thank all candidates for their interest, only those short-listed will be contacted.

TO APPLY: Please apply at the link below by 5:00 p.m. ET on November 30, 2026 for the best consideration. Applications will be assessed upon receipt; therefore, we encourage early submission.

Apply on workforcenow.adp.com About employer

More about this job

Responsibilities

The Finance and Administration Officer will support bookkeeping, revenue processing, and HR tasks while managing daily office operations. They will also coordinate sustainability reporting and act as a primary point of contact for country-level systems and tools.

Requirements

Candidates must possess an accounting degree or diploma and 1 to 2 years of related experience, preferably in the non-profit sector. Proficiency in Microsoft Office and strong analytical, organizational, and interpersonal skills are required.

Skills

Bookkeeping
Accounts payable
Accounts receivable
Financial reporting
Human resources support
Office administration
Procurement
Data entry
Microsoft Office
Excel
Salesforce
Attention to detail
Communication skills
Problem-solving
Customer service
Confidentiality

Benefits

Paid time off
Health coverage
Dental coverage

Visa sponsorship

Not detected in the job text

Keywords

Bookkeeping
Accounts Payable
Accounts Receivable
Salesforce
NetSuite
Engaging Network
Financial Auditing
Human Resources
Onboarding
Procurement
Inventory Management
Sustainability Reporting
Office Administration
IT Support
Non-profit
Microsoft Excel
Microsoft Word
Microsoft Outlook
Compliance
Data Entry
Financial Records
Donor Receipts
Safety Regulations
Operations
Hybrid Work

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Office & administration jobs in Canada

Administrative Assistant (m/f/x)

Receptionist

Warehouse Operations Supervisor

Administrative Assistant

Senior Business Consultant

Administrative Assistant & Front Desk

Lead Sourcing Specialist 2 - Commodity Management

Health Records Clerk

Medical Secretary - Odette Cancer Centre - Temporary full-time - 2026-19299 (2026-19299)

Health Records Clerk - Family Practice Health Centre

Administrative Assistant (m/f/x)

Office Administrator and Executive Assistant

Office Administrator

Administrative Assistant

Réceptionniste