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Added 44 mins ago
UH
Rehabilitation Assistant
University Health Network
Toronto, ON
- Part-time
As a Rehabilitation Assistant, your responsibility is to aid physiotherapists and occupational therapists in executing particular aspects of the treatment plan devised by the therapist.…
Added 59 mins ago
UO
Operations & Faculty Coordinator
University of British Columbia
Kelowna, BC · UBCO | Engineering, Management and Education Building (EME)
- $4,981 to $5,713 CAD / month
- Full-time
BCGEU OK Salaried - Support Services Assistant IV
Added 2 hours ago
Executive Assistant & Academic Appointments Coordinator
University of Toronto
Toronto, ON
As Executive Assistant & Academic Appointments Coordinator, you will ensure the effective and efficient operation of the Chair's Office while providing high-quality administrative support…
Added 3 hours ago
TS
Assistant Recreation Therapy Manager
The Salvation Army Canada and Bermuda Territory
Edmonton, AB
- Full-time
The Assistant Recreation Therapy Manager will provide direct recreation therapy services, including resident assessments, care planning, and one- to- one programming to residents at Grace…
Added 3 hours ago
C
Executive Assistant
CIBC
Toronto, ON
- Full-time
As an Executive Assistant in the Personal Banking Product and Payments time, you are responsible for managing the day-to-day administrative activities in support of Executives ensuring the…
Added 3 hours ago
RA
Family Practitioner
Rural and Remote Division of Family Practice
Saturna Island 7, BC · Saturna, BC
- Full-time
…watching. Our full-size Recreation Center offers pickleball, exercise classes, yoga and a well-equipped gym and is home to a commercial kitchen that serves as a community gathering place.…
Added 3 hours ago
RJ
Branch Administrator
Raymond James
Toronto, ON
- Full-time
Lead bi-monthly Sales Assistant meetings to share operational updates, process changes, and information from National Branch Administrator calls;
Added 4 hours ago
PH
Legal Assistant – Corporate
Perley-Robertson, Hill & McDougall LLP/s.rl.
Ottawa, ON
- Full-time
The Legal Assistant provides administrative support within a professional legal environment. The Legal Assistant is responsible for coordinating a variety of administrative procedures to…
Added 4 hours ago
EH
Administrative Assistant PT
Edgewood Health Network Inc
Carters Point, NB
- $22 to $25 CAD / hour
- Part-time
Under the Executive Director's direction, the Assistant will anticipate needs, take initiative, and work independently and collaboratively as needed. This position also requires strong…
Added 4 hours ago
A
Executive Assistant
Altis
Toronto, ON
- $55 to $60 CAD / hour
- Full-time
Are you a professional, proactive Executive Assistant who thrives in a fast-paced, executive-level environment? We're looking for an experienced EA to support the CEO and COO of a rapidly…
Added 11 hours ago
AH
Administrative Support IV
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…curriculum and must have the ability to act independently and exercise independent judgment in the execution of confidential…
Added 13 hours ago
BH
Assistant Director, Breezy Point (Women's Program)
Behavioural Health Foundation
Winnipeg, MB · Greater Winnipeg Metropolitan Area
- Full-time
The Assistant Director, Breezy Point provides day-to-day operational leadership and formal employee supervision within Breezy Point’s women-specific, family-inclusive Therapeutic Community.…
Added 14 hours ago
BS
Executive Assistant to the Chief Executive Officer
Blackline Safety
Calgary, AB
- Full-time
Blackline Safety is looking for an exceptional Executive Assistant to partner with our Chief Executive Officer and Executive Leadership Team (ELT). This is a highly visible and trusted role…
Added 14 hours ago
BS
Executive Assistant to the Chief Executive Officer
Blackline Safety
Calgary, AB
- Full-time
Blackline Safety is looking for an exceptional Executive Assistant to partner with our Chief Executive Officer and Executive Leadership Team (ELT). This is a highly visible and trusted role…
Added 14 hours ago
OG
Administrative Assistant
OCI Group
Burlington, ON
- Full-time
…English) via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely…
Added 16 hours ago
ES
EC Aide - $21/hr
Easterseals Southern California
St. Phillips, ON
- Full-time
…requirements necessary to obtain a California Child Development Assistant Teacher Permit and progress toward a Teacher Permit within an established…
Added 17 hours ago
UO
Front Desk Administrative Assistant
University of Victoria
Victoria, BC
- Full-time
Reporting to the Corporate Services Manager, the Front Desk Administrative Assistant is the first point of contact at the Queenswood facility and represents Ocean Networks Canada (ONC) by…
Added 17 hours ago
TU
Administrative Coordinator
The University of British Columbia
Vancouver, BC
- $4,732 to $4,972 CAD / month
- Full-time
…and confidential administrative and executive support to the Assistant Dean, Recruitment and Admissions and to the unit’s senior management…
Added 17 hours ago
TU
Registration and Administration Associate
The University of British Columbia
Vancouver, BC
- $4,443 to $4,668 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 17 hours ago
TU
Operations and Facilities Assistant
The University of British Columbia
Vancouver, BC
- $4,582 to $4,816 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…
Added 17 hours ago
IH
Care Aide | Long-term Care
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- Internship
…Occupational Therapy available based on client need and a Rehab Assistant available daily for the walking program, exercise and…
Added 17 hours ago
Confidential Administrative Assistant
FortisBC
Prince George, BC
Demonstrated ability to exercise judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
Added 19 hours ago
US
Administrative Coordinator
UBC Sauder School of Business
Vancouver, BC
- $4,732 CAD / month
- Full-time
…and confidential administrative and executive support to the Assistant Dean, Recruitment and Admissions and to the unit’s senior management…
Added 20 hours ago
UO
Registration and Administration Associate
University of British Columbia
Vancouver, BC · LOFF | City Square (CITYS)
- $4,443 to $4,668 CAD / month
- Full-time
CUPE 2950 Salaried - Program Assistant 2 (Gr5)
Added 20 hours ago
UO
Operations and Facilities Assistant
University of British Columbia
Vancouver, BC · UBCV | Henry Angus Building (ANGU)
- $4,582 to $4,816 CAD / month
- Full-time
As a key member of the UBC Sauder’s Resources and Operations team, the Operations and Facilities Assistant plays an important role in creating exceptional environments for the UBC Sauder…

OCI Group

Administrative Assistant

Burlington, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 30, 2026
Experience: 5+ years administrative experience or equivalent
Posting language: English
Posted: Jul 8, 2026

Original job description

Full-Time Burlington

Apply Now

Overview

Providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate (in French and English) via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Is this describing you and your attributes? If so, we’d love to hear from you! Email your cover letter and resume to calbornoz@ocig.com with the subject line “RE: Bilingual Administrative Assistant”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.

Why Work at OCI Group

Because you’ll be working with the best of the best. Our company’s size and solid reputation attract industry leaders, creating a charged atmosphere where no matter how much you already know, you’ll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.

Key Responsibilities

Reception

Reception duties including answering telephones, greeting clients, etc.
Respond to customer requests & queries via phone and email in a professional and timely manner

Administrative duties

Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them
Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs
Filing in a timely manner
Assisting with File Management and WIP
Other administrative duties assigned by the Administrative Supervisor

Maintenance

Office maintenance, receiving and distributing mail and courier
Dealing with contractors and office suppliers
Order supplies
Equipment maintenance
Receiving Exhibits if the exhibit coordinator is unavailable

Accounting

Assist accounting with invoices, accounts receivable and accounts payable
Time & Expense entries
Billing review reports
Opening files

Experience And Qualifications

Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma
5+ years administrative experience or equivalent
Advanced Microsoft Office, including Word, Excel, PowerPoint
Keyboarding speed of 80-90 wpm. Accuracy required
Demonstrated ability to work independently
Tech savvy
Must be able to exercise good judgment and maintain strict confidentiality
Excellent organizational, oral, and written communication skills
Fluency in both English and French (required)
Strong ability to multi-task and deal effectively with all levels of staff and the public
Ability to prioritize and meet deadlines in a fast-paced environment
A Criminal Record Search will be required upon hire

Benefits

Dental care
Paid time off
Vision care

We implement a generous bonus program to reward hard work.

Apply About employer

More about this job

Responsibilities

Provide reception and administrative support, including responding to client inquiries, managing assignments and files, preparing and formatting reports, and maintaining office supplies and equipment. Assist with accounting tasks such as invoices, accounts receivable and payable, time and expense entries, billing reviews, and opening files.

Requirements

Requires Grade 12 completion and post-secondary administrative assistant or business education, along with at least five years of administrative experience or equivalent. Candidates must be fluent in English and French, proficient in Microsoft Office, able to type 80–90 words per minute accurately, and demonstrate strong organization, communication, confidentiality, multitasking, and deadline-management skills.

Skills

Bilingual Communication
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Typing
Written Communication
Oral Communication
Organization
Time Management
Multitasking
Prioritization
Confidentiality
Independent Work
File Management
Customer Service

Benefits

Dental Care
Paid Time Off
Vision Care
Bonus Program

Visa sponsorship

Not detected in the job text

Hiring contact email

calbornoz@ocig.com

Keywords

Administrative Support
Reception
Customer Service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Typing
File Management
Conflict Checks
Report Formatting
Filing
Work in Progress
Accounts Receivable
Accounts Payable
Invoicing
Billing Review
Time and Expense Entries
Office Maintenance
Mail and Courier Distribution
Supply Ordering
Equipment Maintenance
Confidentiality
English
French
Criminal Record Search

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