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Added 7 mins ago
CE
Senior Maintenance Coordinator, Preventative Maintenance
Cenovus Energy
Lloydminster, SK
- Full-time
As the Senior Maintenance Coordinator, Preventative Maintenance, you will play a key role in ensuring safe, reliable, and efficient operations across the Lloyd Thermal Conventional Heavy…
Added 7 mins ago
FG
IT Project Coordinator
Flynn Group of Companies
Mississauga, ON
- $65,000 to $80,000 CAD / year
- Full-time
Added 8 mins ago
Programming Coordinator
Corus Entertainment
Toronto, ON
Reporting to the Manager, Programming, the Programming Coordinator provides operational and administrative support across content scheduling, planning, inventory management, regulatory…
Added 8 mins ago
FA
Product Coordinator
Flair Airlines Ltd.
Toronto, ON
- Full-time
Added 23 mins ago
CE
Coordinator, Trade Programs & Community Engagement
Calgary Economic Development
Calgary, AB
- Full-time
The Coordinator contributes to the success of the Trade Team by supporting the communication strategies and network activations which will enable interactions with stakeholders (TAP alumni,…
Added 23 mins ago
Warranty & Seasonal Coordinator
Akash Group of Companies
Edmonton, AB
We are seeking a Warranty & Seasonal Coordinator to join our Warranty team in Edmonton, Alberta.
Added 23 mins ago
NM
Client Care Coordinator
NUVISTA Mental Health
NS
- Up to $40,000 CAD / year
- Full-time
The Client Care Coordinator will provide ongoing support for a multidisciplinary clinic. Reporting to the Clinic Operations Manager, you will be the first point of contact for clients…
Added 23 mins ago
NM
Client Care Coordinator
NUVISTA Mental Health
Kingston, NS
- Up to $40,000 CAD / year
- Full-time
The Client Care Coordinator will provide ongoing support for a multidisciplinary clinic. Reporting to the Clinic Operations Manager, you will be the first point of contact for clients…
Added 23 mins ago
H
Nurse B - Project Coordinator
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Reporting to a Continuing Care Saskatoon Urban Program Services Manager, the Supportive Care Projects Coordinator (SCPC) is responsible for mentoring and leading quality…
Added 23 mins ago
Manager, Capital Planning & Systems
Amrize
Edmonton, AB
This role may also include aspects of Business Strategy development and maintenance, with the local Capex Coordinator resources, that align with supporting major investment activities and…
Added 23 mins ago
Home Care Attendant
Winnipeg Regional Health Authority
Steinbach, MB
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 37 mins ago
CO
Leisure Speciality Instructor(s) - Yoga
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Under the general supervision of the Recreation Coordinator, this position is responsible to design a class format (e.g. yoga, etc.) that encourages safety and class participation and to…
Added 38 mins ago
D
Logistics Dispatcher (Float)
Dynacare
Brampton, ON
- Contract
Access to a health and wellness benefits program that supports you and your loved ones
Added 38 mins ago
D
Bilingual Logistics Dispatcher
Dynacare
Brampton, ON · Ottawa, ON
- Contract
Access to a health and wellness benefits program that supports you and your loved ones
Added 50 mins ago
IW
Office and Program Coordinator
Indo-Canadian Women's Association (Edmonton Newcomer Settlement Services)
AB · Edmonton, AB
- Part-time
…successful candidate will be key in ICWA administration, and Program Coordination. This role is a permanent part-time…
Added 50 mins ago
CF
Marketing & Communications Manager
Canmore Folk Festival
Canmore, AB
- Part-time
Set deliverables and provide strategic direction to the execution team, including Marketing & Design Co-op Students, Program Coordinator, and Photography Coordinator.
Added 53 mins ago
Quality Coordinator - Building - La Manic
Pomerleau
Baie-Comeau, QC
As a Quality Coordinator, you will play a key role in ensuring quality compliance and overall project performance.
Added 53 mins ago
C
CBC News Journalism Internship Program - Winter 2027
CBC/Radio-Canada
Toronto, ON
- Full-time
Please note that we can only consider your application if you have been recommended by the journalism coordinator at your university or college. Please do not apply unless you have been…
Added 1 hour ago
SS
Sask Sport - Trust Fund Administrative Assistant
Sask Sport
Regina, SK
- Full-time
Process Trust Fund payments resulting from the Trust Coordinator vacations, sick days or other absenteeism.
Added 1 hour ago
S
Field Inspector
Stantec
Edmonton, AB
- Full-time
Our office in Edmonton is seeking a highly motivated Field Coordinator to become part of our dynamic team, focused on Community Development residential construction.
Added 1 hour ago
SI
Talent Acquisition Coordinator
Staples Inc.
Richmond Hill, ON
- Full-time
As the Talent Acquisition Coordinator, you will be responsible for providing support to our high performing Talent Acquisition team. You will play a key role in enhancing both our candidate…
Added 1 hour ago
D
Patient Care Coordinator - Dawson Dental - Treehouse Dental Care (Toronto)
dentalcorp
Toronto, ON · Dawson Dental - Treehouse Dental Care (Toronto)
- Full-time
…more, along with access to our Employee and Family Assistance…
Added 1 hour ago
GC
Coordinator, Training, Mine OperationsNew
Glencore Canada
Sparwood, BC
- $108,000 to $128,000 CAD / year
- Full-time
Reporting to the Senior Lead, Training & Development Mine Operations, the Coordinator, Training, Mine Operations is responsible for coordinating, developing, and delivering training…
Added 1 hour ago
A
Operations Coordinator
AirRevive
Hamilton, ON
- Full-time
The Operations Coordinator supports daily business operations, office administration, and employee logistics to ensure field teams and leadership can operate efficiently. This role requires…
Added 1 hour ago
AC
Cardiology Technology, Instructor- North York Campus
Anderson College of Health, Business & Technology
Toronto, ON · North York, ON
- Part-time
Working closely with the Program Coordinator, the college instructor teaches in discipline areas in which they have specific training and competence. As such, the instructor is expected to…

OCI Group

Administrative Assistant

Burlington, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 30, 2026
Experience: 5+ years administrative experience or equivalent
Posting language: English
Posted: Jul 8, 2026

Original job description

Full-Time Burlington

Apply Now

Overview

Providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate (in French and English) via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Is this describing you and your attributes? If so, we’d love to hear from you! Email your cover letter and resume to calbornoz@ocig.com with the subject line “RE: Bilingual Administrative Assistant”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.

Why Work at OCI Group

Because you’ll be working with the best of the best. Our company’s size and solid reputation attract industry leaders, creating a charged atmosphere where no matter how much you already know, you’ll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.

Key Responsibilities

Reception

Reception duties including answering telephones, greeting clients, etc.
Respond to customer requests & queries via phone and email in a professional and timely manner

Administrative duties

Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them
Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs
Filing in a timely manner
Assisting with File Management and WIP
Other administrative duties assigned by the Administrative Supervisor

Maintenance

Office maintenance, receiving and distributing mail and courier
Dealing with contractors and office suppliers
Order supplies
Equipment maintenance
Receiving Exhibits if the exhibit coordinator is unavailable

Accounting

Assist accounting with invoices, accounts receivable and accounts payable
Time & Expense entries
Billing review reports
Opening files

Experience And Qualifications

Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma
5+ years administrative experience or equivalent
Advanced Microsoft Office, including Word, Excel, PowerPoint
Keyboarding speed of 80-90 wpm. Accuracy required
Demonstrated ability to work independently
Tech savvy
Must be able to exercise good judgment and maintain strict confidentiality
Excellent organizational, oral, and written communication skills
Fluency in both English and French (required)
Strong ability to multi-task and deal effectively with all levels of staff and the public
Ability to prioritize and meet deadlines in a fast-paced environment
A Criminal Record Search will be required upon hire

Benefits

Dental care
Paid time off
Vision care

We implement a generous bonus program to reward hard work.

Apply About employer

More about this job

Responsibilities

Provide reception and administrative support, including responding to client inquiries, managing assignments and files, preparing and formatting reports, and maintaining office supplies and equipment. Assist with accounting tasks such as invoices, accounts receivable and payable, time and expense entries, billing reviews, and opening files.

Requirements

Requires Grade 12 completion and post-secondary administrative assistant or business education, along with at least five years of administrative experience or equivalent. Candidates must be fluent in English and French, proficient in Microsoft Office, able to type 80–90 words per minute accurately, and demonstrate strong organization, communication, confidentiality, multitasking, and deadline-management skills.

Skills

Bilingual Communication
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Typing
Written Communication
Oral Communication
Organization
Time Management
Multitasking
Prioritization
Confidentiality
Independent Work
File Management
Customer Service

Benefits

Dental Care
Paid Time Off
Vision Care
Bonus Program

Visa sponsorship

Not detected in the job text

Hiring contact email

calbornoz@ocig.com

Keywords

Administrative Support
Reception
Customer Service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Typing
File Management
Conflict Checks
Report Formatting
Filing
Work in Progress
Accounts Receivable
Accounts Payable
Invoicing
Billing Review
Time and Expense Entries
Office Maintenance
Mail and Courier Distribution
Supply Ordering
Equipment Maintenance
Confidentiality
English
French
Criminal Record Search

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