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Added 27 mins ago
TT
Coordonnateur / Coordonnatrice Service clientèle Temps Plein Marshalls/Homesense - Centre Laval
The TJX Companies, Inc.
Laval, QC
- Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 42 mins ago
RB
Project Administrator
RDH Building Science
Burnaby, BC
- Full-time
The Project Coordinator supports the successful delivery of projects by working closely with Project Managers, technical staff, and other team members throughout the project lifecycle. You…
Added 2 hours ago
Appointment Coordinator (Toyota on the Trail)
Go Auto
Edmonton, AB
We're looking to hire an experienced Appointment Coordinator to join our team.
Added 2 hours ago
Appointment Coordinator (Dams Ford Lincoln)
Go Auto
Surrey, BC
Dams Ford Lincoln is looking to hire an experienced Appointment Coordinator to join our team.
Added 2 hours ago
Appointment Coordinator (Southtown Hyundai)
Go Auto
Edmonton, AB
Service Appointment Coordinator - Southtown Hyundai
Added 2 hours ago
Thrive Time, Food Services & Operations Coordinator (Thrive Elementary School)
Go Auto
Edmonton, AB
Under the direction of the Principal, the Thrive Time, Food Services & Operations Coordinator is responsible for the daily operation of the school's Thrive Time program, food services…
Added 2 hours ago
EI
Shipping Clerk
ExcelGens, Inc.
Mississauga, ON
- Contract
Relevant Material Control Coordinator certifications, including but not limited to:
Added 2 hours ago
HM
Internal Medicine
Health Match BC
Kelowna, BC
- Full-time
…multidisciplinary team approach. You will work with a Palliative Care Nurse Coordinator, a Transition Liaison and a Social Worker, providing wholistic care to patients and…
Added 2 hours ago
VF
Head Guard
Vivo for Healthier Generations
Calgary, AB
- Full-time
…matters, while modeling professionalism, safety, and customer service…
Added 2 hours ago
EI
Shipping/Receiving Clerk II
ExcelGens, Inc.
Mississauga, ON
- Contract
Relevant Material Control Coordinator certifications, including but not limited to:
Added 3 hours ago
NI
Senior Sales Coordinator
Nawkaw Inc.
Mississauga, ON
- Full-time
Nawkaw is looking for an experienced Senior Sales Coordinator who enjoys bringing structure, momentum, and follow-through to a busy sales environment. You will support a sales organization…
Added 6 hours ago
PH
Social Worker
Provincial Health Services Authority
Port Coquitlam, BC
- Full-time
The Social Worker reports operationally to the Manager or the Patient Care Coordinator and for discipline/practice reports to the BCMHSUS Practice Consultant Social Work/Professional…
Added 6 hours ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
The Social Worker reports operationally to the Manager or the Patient Care Coordinator and for discipline/practice reports to the BCMHSUS Practice Consultant Social Work/Professional…
Added 6 hours ago
PH
Social Worker
Provincial Health Services Authority
Surrey, BC
- Full-time
The Social Worker reports operationally to the Manager or the Patient Care Coordinator and for discipline/practice reports to the BCMHSUS Practice Consultant Social Work/Professional…
Added 6 hours ago
V
CHSP Intake Coordinator
VMCH
Mulgrave, NS
- Full-time
As a CHSP Intake Coordinator, you will play an important role in supporting VMCH’s Care at Home Growth function, helping prospective CHSP clients move smoothly from initial opportunity…
Added 6 hours ago
AT
Recruitment Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
We’re looking for an enthusiastic Recruitment Coordinator to create an exceptional experience for Owner Operators, Broker Drivers, Rehires, and Transfers. In this role, you’ll be the…
Added 8 hours ago
NC
Service Dispatch Coordinator
Newfoundland Capital Corporation Limited
Montreal, QC
- Full-time
Our Customer Support team is seeking a dynamic and detail-oriented Service Dispatch Coordinator to assist with the timely and efficient resolution of technical issues requiring technician…
Added 9 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Quesnel, BC
- Full-time
Northern Health is recruiting a 1.0 FTE, full service family physician to a well-supported, multi-physician medical clinic as well as on-call ED coverage at GR Baker Memorial Hospital in…
Added 9 hours ago
HM
Psychiatry
Health Match BC
Quesnel, BC
- Full-time
We offer fully funded site visits as well, the support of a recruitment/onboarding coordinator who is solely dedicated to help transition physicians and their families into the community.
Added 9 hours ago
HM
Family Practitioner/General Practitioner
Health Match BC
Quesnel, BC
- Full-time
Northern Health is recruiting a 1.0 FTE, full service family physician to a well-supported, multi-physician medical clinic as well as on-call ED coverage at GR Baker Memorial Hospital in…
Added 9 hours ago
HM
Anesthesiology
Health Match BC
Quesnel, BC
- Part-time
We offer fully funded site visits as well, the support of a recruitment/onboarding coordinator who is solely dedicated to help transition physicians and their families into the community.
Added 9 hours ago
HM
Anesthesiology
Health Match BC
Quesnel, BC
- Part-time
We offer fully funded site visits as well, the support of a recruitment/onboarding coordinator who is solely dedicated to help transition physicians and their families into the community.
Added 9 hours ago
HM
Anesthesiology
Health Match BC
Quesnel, BC
- Part-time
We offer fully funded site visits as well, the support of a recruitment/onboarding coordinator who is solely dedicated to help transition physicians and their families into the community.
Added 10 hours ago
TU
Project Coordinator - Electrical Technical Support
The University of British Columbia
Vancouver, BC
- $7,782 to $8,344 CAD / month
- Full-time
The Project Coordinator - Electrical Technical Support coordinates and inspects the work of UBC Building Operations trade personnel, consultants, and contractors. Manages funds and other…
Added 10 hours ago
UO
Project Coordinator - Electrical Technical Support
University of British Columbia
Vancouver, BC · UBCV | University Services Building (USB)
- $7,782 to $8,344 CAD / month
- Full-time
The Project Coordinator - Electrical Technical Support coordinates and inspects the work of UBC Building Operations trade personnel, consultants, and contractors. Manages funds and other…

OCI Group

Administrative Assistant

Burlington, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 30, 2026
Experience: 5+ years administrative experience or equivalent
Posting language: English
Posted: Jul 8, 2026

Original job description

Full-Time Burlington

Apply Now

Overview

Providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate (in French and English) via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Is this describing you and your attributes? If so, we’d love to hear from you! Email your cover letter and resume to calbornoz@ocig.com with the subject line “RE: Bilingual Administrative Assistant”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.

Why Work at OCI Group

Because you’ll be working with the best of the best. Our company’s size and solid reputation attract industry leaders, creating a charged atmosphere where no matter how much you already know, you’ll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.

Key Responsibilities

Reception

Reception duties including answering telephones, greeting clients, etc.
Respond to customer requests & queries via phone and email in a professional and timely manner

Administrative duties

Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them
Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs
Filing in a timely manner
Assisting with File Management and WIP
Other administrative duties assigned by the Administrative Supervisor

Maintenance

Office maintenance, receiving and distributing mail and courier
Dealing with contractors and office suppliers
Order supplies
Equipment maintenance
Receiving Exhibits if the exhibit coordinator is unavailable

Accounting

Assist accounting with invoices, accounts receivable and accounts payable
Time & Expense entries
Billing review reports
Opening files

Experience And Qualifications

Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma
5+ years administrative experience or equivalent
Advanced Microsoft Office, including Word, Excel, PowerPoint
Keyboarding speed of 80-90 wpm. Accuracy required
Demonstrated ability to work independently
Tech savvy
Must be able to exercise good judgment and maintain strict confidentiality
Excellent organizational, oral, and written communication skills
Fluency in both English and French (required)
Strong ability to multi-task and deal effectively with all levels of staff and the public
Ability to prioritize and meet deadlines in a fast-paced environment
A Criminal Record Search will be required upon hire

Benefits

Dental care
Paid time off
Vision care

We implement a generous bonus program to reward hard work.

Apply About employer

More about this job

Responsibilities

Provide reception and administrative support, including responding to client inquiries, managing assignments and files, preparing and formatting reports, and maintaining office supplies and equipment. Assist with accounting tasks such as invoices, accounts receivable and payable, time and expense entries, billing reviews, and opening files.

Requirements

Requires Grade 12 completion and post-secondary administrative assistant or business education, along with at least five years of administrative experience or equivalent. Candidates must be fluent in English and French, proficient in Microsoft Office, able to type 80–90 words per minute accurately, and demonstrate strong organization, communication, confidentiality, multitasking, and deadline-management skills.

Skills

Bilingual Communication
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Typing
Written Communication
Oral Communication
Organization
Time Management
Multitasking
Prioritization
Confidentiality
Independent Work
File Management
Customer Service

Benefits

Dental Care
Paid Time Off
Vision Care
Bonus Program

Visa sponsorship

Not detected in the job text

Hiring contact email

calbornoz@ocig.com

Keywords

Administrative Support
Reception
Customer Service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Typing
File Management
Conflict Checks
Report Formatting
Filing
Work in Progress
Accounts Receivable
Accounts Payable
Invoicing
Billing Review
Time and Expense Entries
Office Maintenance
Mail and Courier Distribution
Supply Ordering
Equipment Maintenance
Confidentiality
English
French
Criminal Record Search

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