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GW
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OCI Group

Administrative Assistant

Burlington, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 30, 2026
Experience: 5+ years administrative experience or equivalent
Posting language: English
Posted: Jul 8, 2026

Original job description

Full-Time Burlington

Apply Now

Overview

Providing administrative support to ensure the efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time-sensitive material. Ability to effectively communicate (in French and English) via phone and email, ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner.

Is this describing you and your attributes? If so, we’d love to hear from you! Email your cover letter and resume to calbornoz@ocig.com with the subject line “RE: Bilingual Administrative Assistant”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.

Why Work at OCI Group

Because you’ll be working with the best of the best. Our company’s size and solid reputation attract industry leaders, creating a charged atmosphere where no matter how much you already know, you’ll learn something new every day. Ours is a problem-solving culture that encourages innovation. We pride ourselves on our friendly, people-first atmosphere, and encourage our employees to think independently, be hands-on, and do their work with skill, compassion and complete integrity.

Key Responsibilities

Reception

Reception duties including answering telephones, greeting clients, etc.
Respond to customer requests & queries via phone and email in a professional and timely manner

Administrative duties

Taking/updating assignments, contacting the client for new/updated assignment information, performing conflict check, obtaining file number, entering new assignment, preparing file folders, filing, and distributing them
Typing: Preliminary reports, reports, memos, etc. (checking for proper grammar, language, and punctuation), formatting reports, downloading photographs
Filing in a timely manner
Assisting with File Management and WIP
Other administrative duties assigned by the Administrative Supervisor

Maintenance

Office maintenance, receiving and distributing mail and courier
Dealing with contractors and office suppliers
Order supplies
Equipment maintenance
Receiving Exhibits if the exhibit coordinator is unavailable

Accounting

Assist accounting with invoices, accounts receivable and accounts payable
Time & Expense entries
Billing review reports
Opening files

Experience And Qualifications

Minimum completion of Grade 12 with post-secondary, administrative assistant/business post-secondary Diploma
5+ years administrative experience or equivalent
Advanced Microsoft Office, including Word, Excel, PowerPoint
Keyboarding speed of 80-90 wpm. Accuracy required
Demonstrated ability to work independently
Tech savvy
Must be able to exercise good judgment and maintain strict confidentiality
Excellent organizational, oral, and written communication skills
Fluency in both English and French (required)
Strong ability to multi-task and deal effectively with all levels of staff and the public
Ability to prioritize and meet deadlines in a fast-paced environment
A Criminal Record Search will be required upon hire

Benefits

Dental care
Paid time off
Vision care

We implement a generous bonus program to reward hard work.

Apply About employer

More about this job

Responsibilities

Provide reception and administrative support, including responding to client inquiries, managing assignments and files, preparing and formatting reports, and maintaining office supplies and equipment. Assist with accounting tasks such as invoices, accounts receivable and payable, time and expense entries, billing reviews, and opening files.

Requirements

Requires Grade 12 completion and post-secondary administrative assistant or business education, along with at least five years of administrative experience or equivalent. Candidates must be fluent in English and French, proficient in Microsoft Office, able to type 80–90 words per minute accurately, and demonstrate strong organization, communication, confidentiality, multitasking, and deadline-management skills.

Skills

Bilingual Communication
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Typing
Written Communication
Oral Communication
Organization
Time Management
Multitasking
Prioritization
Confidentiality
Independent Work
File Management
Customer Service

Benefits

Dental Care
Paid Time Off
Vision Care
Bonus Program

Visa sponsorship

Not detected in the job text

Hiring contact email

calbornoz@ocig.com

Keywords

Administrative Support
Reception
Customer Service
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Typing
File Management
Conflict Checks
Report Formatting
Filing
Work in Progress
Accounts Receivable
Accounts Payable
Invoicing
Billing Review
Time and Expense Entries
Office Maintenance
Mail and Courier Distribution
Supply Ordering
Equipment Maintenance
Confidentiality
English
French
Criminal Record Search

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