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Added 13 mins ago
CO
Administrative Assistant 3 - Front Desk
City of Saint John
Saint John, NB
- Full-time
Added 13 mins ago
TA
Administrative Coordinator & Bookkeeping Assistant
The AC Group of Independent Accounting Firms Limited
New Glasgow, NS
- Full-time
We are seeking an organized and detail-oriented Administrative Coordinator to join our team. In this role, you will join the backbone of our daily operations, ensuring client deliverables…
Added 27 mins ago
LG
ADMINISTRTIVE SITE ASSISTANT - NAPANEE/BELLEVILLE AREA
Laframboise Groupe
Greater Napanee, ON · Napanee, ON
- Contract
ADMINISTRATIVE SITE ASSISTANT - Napanee/Belleville area
Added 27 mins ago
LM
ADMINISTRTIVE SITE ASSISTANT - NAPANEE/BELLEVILLE AREA
Laframboise Mechanical Electrical Ltd
Greater Napanee, ON · Napanee, ON
- Contract
ADMINISTRATIVE SITE ASSISTANT - Napanee/Belleville area
Added 27 mins ago
NY
Resident Assistant (Personal Support Worker), Senior's Health PT (J1126-0198)
North York General Hospital
Toronto, ON
- Part-time
Resident Assistant, Nursing and Personal Care Services, Seniors’ Health Centre: Your goal in this position is to assist nursing personnel in providing personal care to residents and perform…
Added 27 mins ago
AD
Dental Assistant -Full Time
Alberta Dental Jobs
Cold Lake, AB
- Full-time
Job Summary: Lake Centre Dental Group is seeking a skilled and compassionate Registered Dental Assistant (RDA) to join our dynamic dental team. The ideal candidate will provide exceptional…
Added 27 mins ago
OG
Administrative Assistant
OCI Group
Winnipeg, MB
- Full-time
OCI Group is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of our office and assist managers and investigators. This role involves file…
Added 27 mins ago
NY
Resident Assistant (Personal Support Worker)- Senior's Health, PTT (J1126-0196)
North York General Hospital
Toronto, ON
- Temporary
Resident Assistant, Nursing and Personal Care Services, Seniors’ Health Centre: Your goal in this position is to assist nursing personnel in providing personal care to residents and perform…
Added 57 mins ago
L
Expression of Interest | Executive Assistant | Vancouver
lululemon
Vancouver, BC
- Full-time
This is an expression of interest/evergreen posting for Executive Assistant I roles for future consideration.
Added 57 mins ago
Administrative Secretary 2
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a formal post-secondary administrative assistant program required.
Added 1 hour ago
R|
Executive Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the direct supervision of the Director of Operations, the incumbent provides administrative support to the CHILD-BRIGHT Network Central Office, committees, working groups, and…
Added 1 hour ago
N&
Corporate / Commercial Legal Assistant
North & Company LLP Law Offices
Vulcan, AB
- Full-time
We are currently seeking an experienced Corporate / Commercial Legal Assistant to join our Lethbridge team. This position is well suited to an organized and detail-oriented legal…
Added 1 hour ago
N&
Corporate / Commercial Legal Assistant
North & Company LLP Law Offices
Blairmore, AB
- Full-time
We are currently seeking an experienced Corporate / Commercial Legal Assistant to join our Lethbridge team. This position is well suited to an organized and detail-oriented legal…
Added 1 hour ago
N&
Corporate / Commercial Legal Assistant
North & Company LLP Law Offices
Pincher Creek, AB
- Full-time
We are currently seeking an experienced Corporate / Commercial Legal Assistant to join our Lethbridge team. This position is well suited to an organized and detail-oriented legal…
Added 1 hour ago
N&
We're Hiring! Legal Administrative Assistants (Entry Level)
North & Company LLP Law Offices
Lethbridge, AB
- Full-time
As a Legal Administrative Assistant, you will provide essential administrative support to our legal teams and help ensure the smooth operation of our office.
Added 1 hour ago
R|
Research Assistant - Public Engagement
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
As Research Assistant (public engagement), you will be responsible for the development, implementation, and evaluation of CADeN’s public engagement campaign. As part of this work, you will…
Added 1 hour ago
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Corporate / Commercial Legal Assistant
North & Company LLP Law Offices
Claresholm, AB
- Full-time
We are currently seeking an experienced Corporate / Commercial Legal Assistant to join our Lethbridge team. This position is well suited to an organized and detail-oriented legal…
Added 1 hour ago
1
Dental Administrator - Riverside Dental Centre, Red Deer, AB
123Dentist
Red Deer, AB
- Full-time
1 year of experience is required as an Administrative Assistant preferably in the dental industry
Added 1 hour ago
EM
Special Collections and Archives Library Student Assistant
EKU Master of Public Administration Program
Richmond, BC
- Internship
Title: Special Collections and Archives Library Student Assistant
Added 1 hour ago
EM
Associate/Senior Associate Athletics Director of Development
EKU Master of Public Administration Program
Richmond, BC
- Full-time
…And Priorities Of EKU Athletics. Under The Supervision Of The Assistant Vice President For Major Gifts, This Position…
Added 1 hour ago
EM
Director of Development (Title Commensurate with Experience)
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Title: Assistant, Associate, Director or Senior Director of Development
Added 1 hour ago
R|
Fellowship and Bursary Administrative Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Reporting to the Chair of the Department of Pediatric Surgery, the Fellowship and Bursary Administrative Assistant provides administrative support to the department’s fellowship and…
Added 1 hour ago
EM
Graphic Design Studio Assistant
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Added 1 hour ago
EM
Graduate Residence Hall Coordinator
EKU Master of Public Administration Program
Richmond, BC
- Part-time
Strong organizational and administrative skills.
Added 1 hour ago
EM
Director of Development (Title Commensurate with Experience)
EKU Master of Public Administration Program
Richmond, BC
- Full-time
Title: Assistant, Associate, Director or Senior Director of Development

OCI Group

Administrative Assistant

Winnipeg, MB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Full-Time Winnipeg

Apply Now

Overview

OCI Group is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of our office and assist managers and investigators. This role involves file management, report preparation, invoicing, communication, and general administrative support. The ideal candidate is proactive, adaptable, and able to manage multiple priorities while maintaining a high standard of accuracy and professionalism.

Is this describing you and your attributes? If so, we’d love to hear from you! Email your cover letter and resume to Jennifer Wiens, Administrative Supervisor, jwiens@ocig.com with the subject line “RE: Administrative Assistant – Winnipeg”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.

What We’re Looking For

A dependable team player who takes initiative, follows tasks through to completion, and takes pride in producing accurate, professional work. The successful candidate will be comfortable working independently while collaborating with managers, investigators, and colleagues to support the overall success of OCI Group. Please note: This position includes routine after-hours and weekend coverage for incoming assignment inquiries.

Key Responsibilities

Process new assignments, complete conflict checks, set up files, and maintain accurate records and databases.
Prepare, format, proofread, and transcribe reports, interviews, and related documents.
Manage exhibit documentation, prepare exhibit sheets, and coordinate exhibit invoicing.
Assist with billing, invoice preparation, time entry, and other financial administration.
Answer telephone calls, monitor emails, respond to inquiries, and follow up on outstanding information.
Provide administrative support to managers and investigators, including report distribution, photo attachments, file updates, and special projects.
Maintain spreadsheets, track outstanding items, and support efficient workflow across the office.
Assist with general office administration, supplies, equipment, mail, and courier services.
Participate in scheduled after-hours and weekend coverage for new assignment inquiries.

Experience And Qualifications

Minimum of five years of administrative experience; post-secondary education in Business or Office Administration is preferred.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills, with strong proofreading and document preparation abilities.
Advanced proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
Strong keyboarding skills, ideally 80–90 words per minute with a high degree of accuracy.
Ability to prioritize competing demands, meet deadlines, and work independently in a fast-paced environment.
Professional judgment and a high level of discretion when handling confidential information.
Comfortable learning new technology, systems, and workflow platforms.
Flexible, dependable, and willing to assist with varied responsibilities as business needs change.

Apply on LinkedIn About employer

More about this job

Responsibilities

Process assignments, conduct conflict checks, maintain files and records, and prepare, format, proofread, and distribute reports and related documents. Support invoicing and other financial administration, respond to inquiries, assist managers and investigators, maintain office workflows, and provide scheduled after-hours and weekend coverage.

Requirements

At least five years of administrative experience is required; post-secondary education in Business or Office Administration is preferred. Candidates should have strong organizational, communication, proofreading, and Microsoft Office skills, accurate keyboarding, discretion with confidential information, and the ability to prioritize and work independently.

Skills

File Management
Report Preparation
Proofreading
Transcription
Invoicing
Billing Administration
Microsoft Word
Microsoft Excel
Microsoft Outlook
Keyboarding
Organization
Attention To Detail
Written And Verbal Communication
Prioritization
Confidentiality
Database And Spreadsheet Management

Visa sponsorship

Not detected in the job text

Hiring contact

Jennifer Wiens

Hiring contact email

jwiens@ocig.com

Keywords

Administrative Support
Business Administration
Office Administration
File Management
Conflict Checks
Assignment Processing
Report Preparation
Proofreading
Transcription
Exhibit Documentation
Exhibit Invoicing
Billing
Time Entry
Financial Administration
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Keyboarding
Databases
Spreadsheets
Confidential Information
After-Hours Coverage
Weekend Coverage

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Work requirements

Jobs in Canada