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Added 13 mins ago
BS
Program Supervisor
BGC Saskatoon
Saskatoon, SK
- Part-time
…our Before and After School and Mini Club team as a Program Supervisor. In this role, you will oversee the daily operations of the program, provide leadership and direction to staff, and…
Added 28 mins ago
OG
Administrative Assistant
OCI Group
Winnipeg, MB
- Full-time
OCI Group is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of our office and assist managers and investigators. This role involves file…
Added 57 mins ago
AC
Housekeeper - Remote Lodge Sudbury, ON
Aramark Canada
Sudbury, ON · Greater Sudbury, ON
- Full-time
ARAMARK Remote Workplace Services is hiring for Housekeepers for a remote lodge near Sudbury, ON. Housekeepers are responsible for the overall cleanliness of our facilities to the…
Added 57 mins ago
SH
Security Officer
Shared Health-Soins Communs
Dauphin, MB
- Full-time
…effectiveness and efficiency in the operation of the Security Services…
Added 57 mins ago
Security Officer
Winnipeg Regional Health Authority
Dauphin, MB
…effectiveness and efficiency in the operation of the Security Services…
Added 1 hour ago
R|
ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
Acts as indirect supervisor, and occasional supervisor (as needed), to coordinating center staff on program-related and external-facing work, in coordination with the Director of…
Added 2 hours ago
SD
Front Store Supervisor, Hourly Full Time Evening
Shoppers Drug Mart
Richmond, BC
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 2 hours ago
SD
Front Store Supervisor, Hourly Part Time Flexible Shifts
Shoppers Drug Mart
Beamsville, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 2 hours ago
TS
Case Worker I - U
The Salvation Army in Canada
Yellowknife, NT
- Full-time
Immediately reporting critical incidents to the on-call supervisor or the House Coordinator
Added 2 hours ago
TS
Kettle Coordinator - Temporary
The Salvation Army in Canada
Victoria, BC
- Full-time
Experience with general office equipment and must have strong skills and experience using word processing (WORD); spread sheet use (EXCEL)
Added 3 hours ago
SD
Front Store Supervisor, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Grande Prairie, AB
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 4 hours ago
JF
Restaurant Supervisor
Jollibee Foods Corporation North America
Vancouver, BC
- $20.25 CAD / hour
- Full-time
- Part-time
The Restaurant Supervisor assists the Restaurant Manager and restaurant team in the achievement of the Restaurant Business Goals through effective implementation of specific operations…
Added 4 hours ago
JF
Restaurant Supervisor
Jollibee Foods Corporation North America
Edmonton, AB
- $17.55 CAD / hour
- Full-time
- Part-time
The Restaurant Supervisor assists the Restaurant Manager and restaurant team in the achievement of the Restaurant Business Goals through effective implementation of specific operations…
Added 4 hours ago
BH
Senior Manager, Supportive Housing Delivery
BC Housing
Burnaby, BC
- Full-time
Reporting to the assigned Supervisor the Director, Supportive Housing Delivery supports service delivery of Supportive Housing programs and operations in the assigned region and assists the…
Added 4 hours ago
CO
Hostel Cleaner - Relief
Christie Ossington Neighbourhood Centre
Toronto, ON
- $28.8 CAD / hour
- Full-time
This is a unionized position reporting to the Manager of Shelter Operations or the Drop-In Supervisor, depending on assignment.
Added 5 hours ago
IH
Clinical Specialist | Home Health
Interior Health Authority
Kelowna, BC
- Full-time
Mentoring program for new Clinical Operations Managers
Added 5 hours ago
SD
Front Store Supervisor, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Calgary, AB
- Full-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 5 hours ago
GC
Manufacturing Operations Supervisor
GMS Canada
BC · Manufacturing (SLG)
- Full-time
The Door Manufacturing Supervisor supports the daily production operations of the door pre-hanging facility by providing hands‑on leadership, coordination, and technical expertise. This…
Added 5 hours ago
TS
Case Worker I - U
The Salvation Army Canada and Bermuda Territory
Yellowknife, NT
- Full-time
Immediately reporting critical incidents to the on-call supervisor or the House Coordinator
Added 5 hours ago
G-
Operations Supervisor
GFL - Sewer Technologies Division
Dartmouth, NS
- Full-time
Our Industrial Services team out of Dartmouth is hiring an Operations Supervisor. The Operations Supervisor will be reporting directly to the Operations Manager, the Operations Supervisor…
Added 6 hours ago
EC
YMCA OF NIAGARA - RECE SUPERVISOR - FULL DAY (NOV. 9, 2026)
Early Childhood Community Development Centre
Port Colborne, ON
- Internship
Ensures that YMCA programs and services are superior.
Added 6 hours ago
FC
Senior Director
Fedcap Canada
Hamilton, ON
- $160,000 to $185,000 CAD / year
- Full-time
…strategic and operational oversight of Fedcap Canada's employment services operations. As the senior executive responsible for Service System Management across Ontario, this position…
Added 6 hours ago
AC
Part-Time Operating Engineer - 4th Class
Algonquin College of Applied Arts and Technology
Ottawa, ON
- Part-time
Under the general direction of the Supervisor, Building Engineering and Chief Operating Engineer, the incumbent is responsible for the safe operation, inspection, maintenance and repair of…
Added 6 hours ago
DU
Accommodated Testing Coordinator
Dalhousie University
Halifax, NS
- Full-time
…procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the role. Reporting to the Associate Director, Student…
Added 6 hours ago
DU
Black Student Advisor (Designated Position)
Dalhousie University
Halifax, NS
- Full-time
…procedures may be initiated at any time by the incumbent or supervisor after the incumbent has worked a minimum of six months in the…

OCI Group

Administrative Assistant

Winnipeg, MB, Canada

Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

Full-Time Winnipeg

Apply Now

Overview

OCI Group is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of our office and assist managers and investigators. This role involves file management, report preparation, invoicing, communication, and general administrative support. The ideal candidate is proactive, adaptable, and able to manage multiple priorities while maintaining a high standard of accuracy and professionalism.

Is this describing you and your attributes? If so, we’d love to hear from you! Email your cover letter and resume to Jennifer Wiens, Administrative Supervisor, jwiens@ocig.com with the subject line “RE: Administrative Assistant – Winnipeg”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.

What We’re Looking For

A dependable team player who takes initiative, follows tasks through to completion, and takes pride in producing accurate, professional work. The successful candidate will be comfortable working independently while collaborating with managers, investigators, and colleagues to support the overall success of OCI Group. Please note: This position includes routine after-hours and weekend coverage for incoming assignment inquiries.

Key Responsibilities

Process new assignments, complete conflict checks, set up files, and maintain accurate records and databases.
Prepare, format, proofread, and transcribe reports, interviews, and related documents.
Manage exhibit documentation, prepare exhibit sheets, and coordinate exhibit invoicing.
Assist with billing, invoice preparation, time entry, and other financial administration.
Answer telephone calls, monitor emails, respond to inquiries, and follow up on outstanding information.
Provide administrative support to managers and investigators, including report distribution, photo attachments, file updates, and special projects.
Maintain spreadsheets, track outstanding items, and support efficient workflow across the office.
Assist with general office administration, supplies, equipment, mail, and courier services.
Participate in scheduled after-hours and weekend coverage for new assignment inquiries.

Experience And Qualifications

Minimum of five years of administrative experience; post-secondary education in Business or Office Administration is preferred.
Strong organizational skills and exceptional attention to detail.
Excellent written and verbal communication skills, with strong proofreading and document preparation abilities.
Advanced proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
Strong keyboarding skills, ideally 80–90 words per minute with a high degree of accuracy.
Ability to prioritize competing demands, meet deadlines, and work independently in a fast-paced environment.
Professional judgment and a high level of discretion when handling confidential information.
Comfortable learning new technology, systems, and workflow platforms.
Flexible, dependable, and willing to assist with varied responsibilities as business needs change.

Apply on LinkedIn About employer

More about this job

Responsibilities

Process assignments, conduct conflict checks, maintain files and records, and prepare, format, proofread, and distribute reports and related documents. Support invoicing and other financial administration, respond to inquiries, assist managers and investigators, maintain office workflows, and provide scheduled after-hours and weekend coverage.

Requirements

At least five years of administrative experience is required; post-secondary education in Business or Office Administration is preferred. Candidates should have strong organizational, communication, proofreading, and Microsoft Office skills, accurate keyboarding, discretion with confidential information, and the ability to prioritize and work independently.

Skills

File Management
Report Preparation
Proofreading
Transcription
Invoicing
Billing Administration
Microsoft Word
Microsoft Excel
Microsoft Outlook
Keyboarding
Organization
Attention To Detail
Written And Verbal Communication
Prioritization
Confidentiality
Database And Spreadsheet Management

Visa sponsorship

Not detected in the job text

Hiring contact

Jennifer Wiens

Hiring contact email

jwiens@ocig.com

Keywords

Administrative Support
Business Administration
Office Administration
File Management
Conflict Checks
Assignment Processing
Report Preparation
Proofreading
Transcription
Exhibit Documentation
Exhibit Invoicing
Billing
Time Entry
Financial Administration
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft Outlook
Keyboarding
Databases
Spreadsheets
Confidential Information
After-Hours Coverage
Weekend Coverage

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Work requirements

Jobs in Canada