Administrative Assistant
- Winnipeg, MB, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Full-Time Winnipeg
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Overview
OCI Group is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of our office and assist managers and investigators. This role involves file management, report preparation, invoicing, communication, and general administrative support. The ideal candidate is proactive, adaptable, and able to manage multiple priorities while maintaining a high standard of accuracy and professionalism.
Is this describing you and your attributes? If so, we’d love to hear from you! Email your cover letter and resume to Jennifer Wiens, Administrative Supervisor, jwiens@ocig.com with the subject line “RE: Administrative Assistant – Winnipeg”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.
What We’re Looking For
A dependable team player who takes initiative, follows tasks through to completion, and takes pride in producing accurate, professional work. The successful candidate will be comfortable working independently while collaborating with managers, investigators, and colleagues to support the overall success of OCI Group. Please note: This position includes routine after-hours and weekend coverage for incoming assignment inquiries.
Key Responsibilities
Apply Now
Overview
OCI Group is seeking an organized, detail-oriented Administrative Assistant to support the day-to-day operations of our office and assist managers and investigators. This role involves file management, report preparation, invoicing, communication, and general administrative support. The ideal candidate is proactive, adaptable, and able to manage multiple priorities while maintaining a high standard of accuracy and professionalism.
Is this describing you and your attributes? If so, we’d love to hear from you! Email your cover letter and resume to Jennifer Wiens, Administrative Supervisor, jwiens@ocig.com with the subject line “RE: Administrative Assistant – Winnipeg”. We appreciate your interest and efforts in submitting your application; we will be reviewing all submitted applications and contacting all qualified candidates to schedule an interview.
What We’re Looking For
A dependable team player who takes initiative, follows tasks through to completion, and takes pride in producing accurate, professional work. The successful candidate will be comfortable working independently while collaborating with managers, investigators, and colleagues to support the overall success of OCI Group. Please note: This position includes routine after-hours and weekend coverage for incoming assignment inquiries.
Key Responsibilities
- Process new assignments, complete conflict checks, set up files, and maintain accurate records and databases.
- Prepare, format, proofread, and transcribe reports, interviews, and related documents.
- Manage exhibit documentation, prepare exhibit sheets, and coordinate exhibit invoicing.
- Assist with billing, invoice preparation, time entry, and other financial administration.
- Answer telephone calls, monitor emails, respond to inquiries, and follow up on outstanding information.
- Provide administrative support to managers and investigators, including report distribution, photo attachments, file updates, and special projects.
- Maintain spreadsheets, track outstanding items, and support efficient workflow across the office.
- Assist with general office administration, supplies, equipment, mail, and courier services.
- Participate in scheduled after-hours and weekend coverage for new assignment inquiries.
- Minimum of five years of administrative experience; post-secondary education in Business or Office Administration is preferred.
- Strong organizational skills and exceptional attention to detail.
- Excellent written and verbal communication skills, with strong proofreading and document preparation abilities.
- Advanced proficiency in Microsoft Office, particularly Word, Excel, and Outlook.
- Strong keyboarding skills, ideally 80–90 words per minute with a high degree of accuracy.
- Ability to prioritize competing demands, meet deadlines, and work independently in a fast-paced environment.
- Professional judgment and a high level of discretion when handling confidential information.
- Comfortable learning new technology, systems, and workflow platforms.
- Flexible, dependable, and willing to assist with varied responsibilities as business needs change.
More about this job
Responsibilities
Process assignments, conduct conflict checks, maintain files and records, and prepare, format, proofread, and distribute reports and related documents. Support invoicing and other financial administration, respond to inquiries, assist managers and investigators, maintain office workflows, and provide scheduled after-hours and weekend coverage.
Requirements
At least five years of administrative experience is required; post-secondary education in Business or Office Administration is preferred. Candidates should have strong organizational, communication, proofreading, and Microsoft Office skills, accurate keyboarding, discretion with confidential information, and the ability to prioritize and work independently.
Skills
- File Management
- Report Preparation
- Proofreading
- Transcription
- Invoicing
- Billing Administration
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Keyboarding
- Organization
- Attention To Detail
- Written And Verbal Communication
- Prioritization
- Confidentiality
- Database And Spreadsheet Management
Visa sponsorship
Not detected in the job text
Hiring contact
Jennifer Wiens
Hiring contact email
jwiens@ocig.com
Categories
- Administrative
- Finance & Accounting
- Customer Service & Support
Keywords
- Administrative Support
- Business Administration
- Office Administration
- File Management
- Conflict Checks
- Assignment Processing
- Report Preparation
- Proofreading
- Transcription
- Exhibit Documentation
- Exhibit Invoicing
- Billing
- Time Entry
- Financial Administration
- Microsoft Office
- Microsoft Word
- Microsoft Excel
- Microsoft Outlook
- Keyboarding
- Databases
- Spreadsheets
- Confidential Information
- After-Hours Coverage
- Weekend Coverage