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Added 3 mins ago
MO
Library Assistant 2
Municipality of Chatham-Kent
Chatham-Kent, ON · Wallaceburg, ON
- Part-time
Chatham-Kent Public Library (CKPL) has an opening for a permanent part-time Library Assistant 2 in the Wallaceburg library.
Added 3 mins ago
CR
HR Administrative Assistant
Cando Rail & Terminals
Edmonton, AB
- Full-time
The HR Administrative Assistant provides administrative support to the Human Resources and Payroll teams and plays an important role in supporting day-to-day HR operations If you enjoy…
Added 3 mins ago
RB
Senior Transition Assistant, Competitive Recruitment
Royal Bank of Canada
Montreal, QC
- Full-time
RBC Dominion Securities is seeking a dynamic Senior Transition Assistant to champion the onboarding of top-tier advisory talent in Quebec. As a pivotal member of our team, you will…
Added 3 mins ago
I
Assistant(e) en recrutement de patients /Patient Recruitment Assistant
Indero
Montreal, QC
- Contract
The Patient Recruitment Assistant is responsible for providing patients with information on clinical research studies and verifying their eligibility for various research project.
Added 16 mins ago
RD
Administrative Assistant
RBC Dominion Securities
Red Deer, AB
- Full-time
Added 16 mins ago
QM
Contrôleur adjoint - Montréal - Atwater - 75 k$ à 95 k$ / Assistant Controller - Montreal - Atwater
Quantum Management Services Ltd.
Montreal, QC
- $75,000 to $95,000 CAD / year
- Full-time
Added 16 mins ago
RH
Executive Assistant
Robert Half
Guelph, ON
- $80,000 to $90,000 CAD / year
- Full-time
We are seeking an experienced Executive Assistant to provide high-level administrative and governance support to senior leadership and a Board of Directors. This role is ideal for a…
Added 16 mins ago
HC
2223 - Assistant Examinations Officer
Harrow College
Harrow, ON
- Full-time
We are seeking a well-organised individual to join our busy Examinations team. You will undertake a variety of administrative wo
Added 18 mins ago
Pharmacy Assistant II - PT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
Added 18 mins ago
Pharmacy Assistant II - FT
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Dartmouth, NS
Added 18 mins ago
ASSISTANT MANAGER
Boutique La Vie En Rose
Welland, ON
Added 18 mins ago
JUNIOR ASSISTANT MANAGER
Boutique La Vie En Rose
Welland, ON
Added 18 mins ago
Chief & Council Secretary
Musqueam Indian Band
Vancouver, BC
Added 18 mins ago
S
Food Services Assistant Manager
Simaril
Winnipeg, MB
- Full-time
Added 18 mins ago
Program Assistant - Nursing Resource Unit
CAMH
Toronto, ON
Added 18 mins ago
UO
Team Lead, Administrative Services
University of Alberta
Edmonton, AB
- Full-time
Reporting to the Faculty General Manager, the Team Lead, Administrative Services provides operational leadership for the Executive and
Added 18 mins ago
SA
Assistant, Executive
Standard Aero
Winnipeg, MB
- Full-time
…competing priorities make a difference every day. As an Executive Assistant, you will support senior leaders through effective scheduling, communication, and administrative…
Added 18 mins ago
MC
Student Engagement & Leadership Program Assistant (Regular Part Time)
Mohawk College
Hamilton, ON
- Part-time
Added 25 mins ago
TR
Medical administrative assistant
Thames River Family Dentistry
Chatham, ON
- From $61,568 CAD / year
- Full-time
- On-site
Added 32 mins ago
TW
Estimating and Administrative Assistant
TPD® Workforce Solutions
Prince George, BC
- Full-time
Added 34 mins ago
JT
Program Assistant, Job ID #5052
JVS Toronto
Toronto, ON
- Full-time
Added 34 mins ago
Administrative Assistant
Defence Construction Canada
Victoria, BC
The Administrative Assistant, as the lead administrator for the business unit or service line, coordinates and provides a range of administrative support services to the Site Manager or to…
Added 47 mins ago
IA
administrative assistant - office
Insight Advantage
Leamington, ON
- Full-time
Added 47 mins ago
NE
#26-74 Administrative Assistant
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- Full-time
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 47 mins ago
I(
Assistant(e) en recrutement de patients /Patient Recruitment Assistant
Indero (formerly Innovaderm)
Montreal, QC
- Full-time
The Patient Recruitment Assistant is responsible for providing patients with information on clinical research studies and verifying their eligibility for various research project.

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

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