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Added 14 mins ago
SL
Business management analyst
Staticon Limited
Scarborough, ON
- From $45.7 CAD / hour
- Full-time
- On-site
Propose improvements to methods, systems and procedures
Added 15 mins ago
OH
Practice Assistant, Privacy
Osler, Hoskin & Harcourt LLP
Toronto, ON
- Full-time
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in…
Added 15 mins ago
R(
Store Manager - Smart Centres Oakville
Reitmans (Canada) Ltée/Ltd
Oakville, ON
- Full-time
Proficient in POS, ERP, ATS systems and Microsoft Office Suite.
Added 15 mins ago
R(
Store Manager - Complexe Pointe-Claire
Reitmans (Canada) Ltée/Ltd
Pointe-Claire, QC
- Full-time
Proficient in POS, ERP, ATS systems and Microsoft Office Suite.
Added 15 mins ago
R(
Store Manager - Smart Centres St. John's East
Reitmans (Canada) Ltée/Ltd
St. John's, NL
- Full-time
Proficient in POS, ERP, ATS systems and Microsoft Office Suite.
Added 15 mins ago
HB
Assistant Shop Manager - BOSS Shop, Holt Renfrew Calgary
HUGO BOSS Canada, Inc.
Calgary, AB
- Other
Utilize effective communication skills in training and developing staff, delivering exceptional service to customers, driving business with the merchant group and general problem solving.
Added 27 mins ago
UO
Director, Child Care Services
University of Victoria
Victoria, BC
- Full-time
Oversee the delivery of a complex business plan as required by government funding agencies (e.g., BC Government’s $10 a Day Child Care, ChildCareBC New Spaces Funding, Child Care Operating…
Added 27 mins ago
L
5760 - Assistant Store Manager FT
Lids
Medicine Hat, AB
- Full-time
Added 27 mins ago
TT
NetReveal Developer
Tundra Technical Solutions
Toronto, ON
- $80 to $100 CAD / hour
- Contract
Our client is seeking a NetReveal Developer / Configurator to join an Agile technology team responsible for enhancing and expanding a fraud case management platform.
Added 27 mins ago
SJ
Senior Identity Governance & Administration (IGA) Developer
So Jobs
Mississauga, ON
- $99,100 to $132,100 CAD / year
- Full-time
…seeking a Senior Identity Governance & Administration (IGA) Developer to design, implement, and enhance enterprise identity management capabilities that improve security, support compliance…
Added 27 mins ago
TC
Data & Analytics Leader- Consulting/Managing Partner)
Tata Consultancy Services
Toronto, ON
- $110,000 to $130,000 CAD / year
- Full-time
Bachelor's degree in Computer Science, Engineering, Information Systems, Data, Business, or a related discipline.
Added 27 mins ago
FC
Développeur dotnet
FOP Consultants
Quebec, QC · Greater Quebec City Metropolitan Area
- Full-time
…evolution and maintenance of the organization's information systems, as well as in the continuous improvement of its products and…
Added 28 mins ago
Project Manager (Interim Infrastructure)
PACT
ON · Mississauga, Ontario
…deliver complex expansions without impacting ongoing, daily business…
Added 45 mins ago
K
Project Manager (Netsuite, Salesforce CPQ) - FTC until end of June 2027
Keyloop
Montreal, QC
- Contract
We use cutting-edge technology to link our clients’ systems, departments and sites. We provide an open technology platform that’s shaping the industry for the future. We use data to help…
Added 45 mins ago
HC
Systems Administrator
Humana Community Services
London, ON
- $23.84 to $28.04 CAD / hour
- Full-time
Schedule: 40 hrs/week; primarily on-site with flexibility as operationally required. Occasional on-call responsibilities related to facilities or security systems
Added 59 mins ago
MC
Executive Associate
Mission Critical Engineers | Mission Critical Forensics
Toronto, ON
- Full-time
Assist with internal process improvement, document-control practices, templates, administrative systems, and business reporting.
Added 59 mins ago
RP
Maintenance Supervisor-1071 King
Rhapsody Property Management Services
Toronto, ON
- $85,000 to $90,000 CAD / year
- Full-time
…using Autodesk Construction Cloud (ACC) and other applicable systems, ensuring accurate and timely documentation through to…
Added 59 mins ago
Sales Representative - Facility Services
Cintas
Sudbury, ON
…supporting our customers as they get Ready for the Workday™. In this business-to-business (B2B) sales role, you will apply the learnings from the Cintas Sales Training Program. This…
Added 59 mins ago
Intermediate Business Analyst
Insight Enterprises, Inc.
Calgary, AB
Proactively identify, analyze, and recommend business process changes and improvements across the services organization systems and processes.
Added 1 hour ago
RM
Supervisor, Early Years & Child Care
Regional Municipality of Peel
Brampton, ON
- Other
Assists in the collection of information/data required for business performance measures, performance targets and overall operational objectives for the Early Years System
Added 1 hour ago
AE
Senior Manager, Access to Information and Privacy (ATIP) - (ATIP Coordinator)
Atomic Energy of Canada, Ltd.
Chalk River, ON · Ottawa, ON
- Other
…mandate through a Government-owned, Contractor-operated (GoCo) business model, whereby Canadian Nuclear Laboratories (CNL) manages and operates AECL's sites on its behalf. Working at AECL…
Added 1 hour ago
LL
Material Handling Equipment (MHE)/Forklift Lead
Lineage Logistics
Montreal, QC · St. Laurent, Quebec · Lachine, Quebec · Saint-Laurent, Quebec
- Full-time
Inspect, diagnose, and support repairs on lead-acid and lithium-ion battery systems, chargers, and related components.
Added 1 hour ago
HO
Systems Technician - Physical Security Systems
House of Commons (Canada) / Chambre des communes (Canada)
Ottawa, ON
- Full-time
The House of Commons’ Digital Services and Real Property is currently looking to staff the Security Systems Technician position.
Added 1 hour ago
OC
Accounting Analyst/Consultant
OERP Canada
Toronto, ON
- Full-time
…reconciliation, are perfectly aligned with accounting standards and business goals. As an Accounting Analyst/Consultant, you will translate complex financial requirements into functional…
Added 1 hour ago
A
ITS Support Eng I (OMC), OMC
Amazon
Vancouver, BC
- Full-time
Effectively communicate regarding office infrastructure health trends as they happen, but also for weekly, monthly and quarterly business reviews.

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

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