Find work in Canada.

343,710 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added just now
PH
Shift manager - fast food restaurant
Pizza Hut
Bonnyville, AB
- From $18.5 CAD / hour
- Full-time
- On-site
Added 1 min ago
HR
Hotel manager
HYATT REGENCY NIAGARA FALLS FALLSVIEW
Niagara Falls, ON
- From $38.5 CAD / hour
- Full-time
- On-site
Added 4 mins ago
FB
Manager, beauty shop
Fashion Brows
Winnipeg, MB
- From $33.5 CAD / hour
- Full-time
- On-site
Added 4 mins ago
FS
Food services manager
Finn's Seafood Chops Cocktails
Victoria, BC
- From $37 CAD / hour
- Full-time
- On-site
Added 5 mins ago
PC
Project Engineer
Pattillo Construction Corporation
Montreal, QC · Urban agglomeration of Montreal, QC
- Volunteer
Assist Project Manager and Asst. Project Manager with the planning and daily execution of the construction project. Responsible for maintaining certain aspects of the project schedule as…
Added 5 mins ago
TH
Restaurant manager
Tim Hortons Québec
Sherwood Park, AB
- Full-time
Added 5 mins ago
RG
Restaurant manager
Rickys Group of Family-Style Restaurants
Leduc, AB
- Full-time
Added 5 mins ago
SF
Project Engineer
Soletanche Freyssinet
Vancouver, BC
- Full-time
Minimum of 5 years of experience as a Project Manager in Pile Driving, General Contracting, Heavy Civil construction or Geotechnical/Civil Engineering.
Added 5 mins ago
TS
Store Associate
The Salvation Army in Canada
Toronto, ON
- Part-time
Have a few months of experience in processing or distribution of goods or customer service.
Added 5 mins ago
CO
Clerk-Receptionist - Bilingual (English/French)
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Internship
Six (6) months up to and including twelve (12) months of related experience.
Added 5 mins ago
WP
Condo Property Manager
Weigel Property Management
Kitchener, ON
- Full-time
Role Description The Condo Property Manager is a full-time, on-site role based in Kitchener, ON, responsible for the day-to-day operations of assigned condominium communities. This role…
Added 5 mins ago
SA
Senior Customer Success Manager
STAN AI
Toronto, ON · North York, ON
- $100,000 to $135,000 USD / year
- Full-time
We are looking for a Senior Customer Success Manager who is obsessed with turning users into lifelong advocates. In this role, you will own the end-to-end post-sales journey for our most…
Added 5 mins ago
TF
Outside Sales Representative / Account Manager
The Fastener Group Ltd.
Surrey, BC
- Full-time
…government, and heavy industries across Canada. With decades of experience, The Fastener Group has built strong relationships by providing reliable products, responsive service, and…
Added 5 mins ago
SP
Apprentice Electrician 309 Level 3,4, and 5
Spark Power ⚡
Cambridge, ON
- Full-time
Diverse and exciting industrial, commercial and institutional customer base
Added 5 mins ago
IO
Heating Service Technician - Gas
Irving Oil
Dartmouth, NS
- Full-time
…installing new equipment. Your goal will be to provide excellent customer service, ensuring the systems you are working on are safe and operating properly as well as completing your work in…
Added 5 mins ago
TH
Merchandising Execution Associate Part Time - 7057 Polo Park
The Home Depot Canada
Winnipeg, MB
- Part-time
…organization, and display/signage maintenance designed to enhance the customer experience. MEAs execute merchandising strategies and ensure product is displayed correctly to drive sales and…
Added 5 mins ago
LL
catering service manager
La Luce Ristorante
Toronto, ON · North York, ON
- Full-time
Added 5 mins ago
S
Weekend Visitor Services Representative
SaskCulture
Yorkton, SK
- Internship
Experience in retail sales or customer service is an asset.
Added 5 mins ago
AI
Strategic Sourcing Manager
American Iron & Metal (AIM)
Montreal, QC
- Full-time
Reporting to the Director, Procurement, the Strategic Sourcing Manager is responsible for leading the organization’s strategic sourcing function and developing sourcing strategies aimed at…
Added 5 mins ago
TH
Order Picker Part Time - 7160 North Bay
The Home Depot Canada
North Bay, ON
- Part-time
…Order Picker associates need to be comfortable handling basic customer order-related transactions, such as POS sales and returns, answering or making customer phone calls and the ability to…
Added 8 mins ago
B&
Project Coordinator - Electrical ICI
Black & McDonald Limited
Toronto, ON · Greater Toronto Area, ON
- $52,000 to $75,000 CAD / year
- Full-time
…Coordinator is located on site and reports directly to the Project…
Added 8 mins ago
AL
District Manager Customer Installations & Onsites
Air Liquide
Hamilton, ON
- $110,000 CAD / year
- Full-time
Air Liquide is Hiring for a District Manager Customer Installations & Onsites
Added 8 mins ago
A
Chef principal(e), Publicité numérique chez les détaillants – Nutrition (Montréal)
Abbott
Montreal, QC
- Full-time
Added 8 mins ago
H
Software Business Development Lead
Hatch
Remote, Canada
- $65,000 to $80,000 CAD / year
- Full-time
- Remote
Software Delivery Experience: Real experience in or around the software development lifecycle - for example as a developer, QA, business analyst, product owner, project manager or technical…
Added 8 mins ago
SP
Apprentice Electrician 309 Level 3,4, and 5
Spark Power
Cambridge, ON
- $25 to $37 CAD / hour
- Full-time
Diverse and exciting industrial, commercial and institutional customer base

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

Report this job