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Added 3 mins ago
TP
Accounting Associate
Trimark People Solutions
Alert Bay, BC
- Full-time
…across Accounts Payable, Accounts Receivable, Payroll, and General Ledger reconciliation. The role is designed to be flexible and responsive: you will be trained in multiple accounting…
Added 3 mins ago
R
Business Consultant - Intermediate
Raise
Toronto, ON
- Contract
Added 3 mins ago
LC
Merchandiser, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
- Part-time
Join a locally owned and operated store to help deliver health, beauty and convenience services in your community, and keep the customer at the centre of everything you do.
Added 3 mins ago
CI
Analyst, Expense Operations (8-month contract)
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
You will contribute to cash management activities, general ledger accounting, and monthly financial close processes while collaborating with Finance teams and stakeholders across the…
Added 3 mins ago
NF
Cashier Part Time Day
No Frills
Toronto, ON
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 3 mins ago
NF
Cashier Part Time Afternoon
No Frills
Toronto, ON
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 3 mins ago
GD
Supply Chain Manager Procurement and Supplier Quality
General Dynamics Mission Systems–Canada
Ottawa, ON
- $110,000 to $130,000 CAD / year
- Full-time
At General Dynamics Mission Systems–Canada, we’re not just engineering technology - we’re shaping the future of defence and security. Our teams design and deliver advanced, mission-critical…
Added 3 mins ago
FC
Student Awards Team Lead - Appendix D/Temporary Assignment
Fanshawe College
London, ON
- Full-time
…services to ensure donor funds are utilized before utilizing general bursary…
Added 3 mins ago
TO
Human Resources Coordinator
Township of Adjala-Tosorontio
Alliston, ON
- Contract
Leads and administers full-cycle recruitment for all Township positions under general direction of Human Resources Generalist, including job postings, applicant screening, interview…
Added 3 mins ago
WP
Registered Nurse – Pediatric Home Care
WeeCare Pediatric Home Health Care
ON · Saint George, ON
- Full-time
…exceed expectations, not just meet them. In this role, you will help create a safe, nurturing, and supportive environment for yourself, the client, and the client’s family, fostering peace,…
Added 3 mins ago
WP
Registered Practical Nurse – Pediatric School Care
WeeCare Pediatric Home Health Care
Toronto, ON
- Full-time
…exceed expectations, not just meet them. In this role, you will help create a safe, nurturing, and supportive environment for yourself, the client, and the client’s family, fostering peace,…
Added 3 mins ago
RU
Responsable restauration / Catering Lead
Ricoh USA, Inc.
Montreal, QC
- Full-time
…internal and external clients. This position may also include general clerical, reception, copying, mail services, shipping and receiving products and supplies, sorting, distributing and…
Added 3 mins ago
O
Maintenance Technician
OPENLANE
Airdrie, AB
- Full-time
We are looking for a Maintenance Technician to help us keep our Vehicle Logistic Center (VLC) in top shape. Ideally, experience includes planning and ensuring preventative…
Added 3 mins ago
S
AB - Central Kitchen - Hot Kitchens - Clerk Production
Sobeys
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Join our innovative, fast-paced distribution centres and help deliver essential products to over 1,600 stores. With flexible schedules and a strong commitment to health and safety, you’ll…
Added 3 mins ago
S
AB - Central Kitchen - Sanitation - Supervisor Production
Sobeys
Rocky View No 44, AB · Rocky View County, AB
- Full-time
Join our innovative, fast-paced distribution centres and help deliver essential products to over 1,600 stores. With flexible schedules and a strong commitment to health and safety, you’ll…
Added 3 mins ago
S
Safeway Commissary - Deli - Clerk Production
Sobeys
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Join our innovative, fast-paced distribution centres and help deliver essential products to over 1,600 stores. With flexible schedules and a strong commitment to health and safety, you’ll…
Added 3 mins ago
FC
Systems Coordinator – Degree Audit - Appendix D/Temporary Assignment
Fanshawe College
London, ON
- Full-time
Under the general direction of the Associate Registrar – Admissions, Enrollment & Records, provides support and leadership relating to the Student Information System and systems supported…
Added 3 mins ago
CG
General Help Tim Hortons Full Time
Compass Group Canada
Ottawa, ON
- Full-time
Unionized full-time position Tim Hortons general help. Involves using cash, pouring and mixing drinks as well as machine cleaning, other light cleaning duties. Possible deli work as well…
Added 3 mins ago
CW
Quality Assurance Technician - Evening Shift
Cascadia Windows & Doors
Langley (District), BC · Langley, BC
- $24 CAD / hour
- Full-time
…construction projects across North America, Cascadia’s goal is to help revolutionize the energy efficiency of modern buildings and drive the adoption of high-performance building…
Added 6 mins ago
PV
Student Financial Planner
Primacorp Ventures Inc
AB · Calgary, AB
- $42,000 to $45,000 CAD / year
Provide compassionate financial counseling to help students make informed decisions regarding their educational investment.
Added 6 mins ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Edmonton, AB
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 6 mins ago
LC
Cashier Part Time Day
Loblaw Companies Limited
Edmonton, AB
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 6 mins ago
LC
Cashier Part Time Day
Loblaw Companies Limited
Rothesay, NB
- Part-time
…our colleagues a range of opportunities and experiences to help Canadians Live Life…
Added 6 mins ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Cambridge, ON
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…
Added 6 mins ago
LC
Cashier Part Time Day Greenlight Requisition
Loblaw Companies Limited
Thessalon, ON
- Part-time
…provides employees a range of opportunities and experiences to help Canadians Live Life…

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

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