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Added 13 mins ago
TS
Store Associate
The Salvation Army Canada and Bermuda Territory
Leduc, AB
- Part-time
Pay attention to store security, by monitoring activity within the store.
Added 13 mins ago
Manager, IT Service Management
CANADIAN AIR TRANSPORT SECURITY AUTHORITY
Ottawa, ON
The Canadian Air Transport Security Authority (CATSA) has 1 (one) exciting indeterminate opportunity within the Technology branch at the CATSA Headquarters.
Added 13 mins ago
S
Cook 2 (Full-Time) - (YYZ Airport)
SSP
Mississauga, ON
- Full-time
…necessary government-issued documentation required for airport security clearance. Documentation will be reviewed during the onboarding process in accordance with Transport Canada…
Added 13 mins ago
S
Cook 2 (Full-Time) - YYZ Airport
SSP
Mississauga, ON
- Full-time
…necessary government-issued documentation required for airport security clearance. Documentation will be reviewed during the onboarding process in accordance with Transport Canada…
Added 13 mins ago
SC
shift supervisor - Store# 22119, COLLEGE PLAZA
Starbucks Coffee Company
Edmonton, AB
- Full-time
Communicates information to manager so that the team can respond as necessary to create the Third Place environment during each shift.
Added 13 mins ago
Licensed Practical Nurse - Renal Program - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Under the general supervision of the Manager, Health Services, the Licensed Practical Nurse (LPN) is responsible for providing professional practical nursing services to designated…
Added 13 mins ago
FT
Financial Aid Advisor - Appendix D/Temporary Assignment
Fanshawe Toronto@ILAC
London, ON
- Full-time
…complexities of financial aid, ensuring they have access to the information, guidance, and understanding needed to make informed decisions about funding their…
Added 17 mins ago
MH
Kitchen manager
Mountain Hope Manor
Channel-Port aux Basques, NL
- From $22.3 CAD / hour
- Full-time
- On-site
Workplace Hazardous Materials Information System (WHMIS) Certificate
Added 28 mins ago
Y
Facilitator, Mental Wellness
YBC
Kamloops, BC
- Up to $28 CAD / hour
…Additionally, the program features initiatives like the Circle of Security Parenting Program and Postpartum Connections, aimed at improving parent-child relationships and supporting new…
Added 28 mins ago
Lead, Technical Services
MongoDB
Toronto, ON
…growing list but currently include products such as Atlas, Cloud Manager, and Compass. Join our team and be at the forefront of innovation and creativity as we scale cloud deployments for…
Added 28 mins ago
Senior Finance and Procurement Analyst
Government of Alberta
AB
…through rewarding and diverse career opportunities. For more information, click…
Added 28 mins ago
NC
Housing Support Worker
Neighbours Community Homes
Toronto, ON
- Full-time
…approach. The Housing Support Worker reports to the Housing Support Manager and works collaboratively with a multi-disciplinary team with staff from the Property Services and Finance…
Added 28 mins ago
NC
Housing Support Worker
Neighbours Community Homes
Canada
- Full-time
…approach. The Housing Support Worker reports to the Housing Support Manager and works collaboratively with a multi-disciplinary team with staff from the Property Services and Finance…
Added 28 mins ago
NC
Maintenance Worker
Neighbours Community Homes
Toronto, ON
- Full-time
…and in a manner that keeps the Maintenance Coordinator and Manager Property Services well-informed at all…
Added 43 mins ago
FB
Central - Assistant Warehouse Manager
Farm Boy Inc.
Mississauga, ON
- $65,000 to $71,500 CAD / year
- Full-time
…efficiently. Working closely with the Warehouse Operations Manager, this role assists in leading the warehouse team, optimizing operational processes, and maintain high standards of safety,…
Added 43 mins ago
TH
Hardware & Lumber Sales Part Time - KITCHENER W
The Home Depot
Kitchener, ON
- Part-time
…have an emphasis on department and product knowledge, provide information on product features and are familiar with related items in order to sell an entire project. Associates in this…
Added 43 mins ago
TH
Hardware Sales Associate Part-Time - 7236 Timmins
The Home Depot
Timmins, ON
- Part-time
…have an emphasis on department and product knowledge, provide information on product features and are familiar with related items in order to sell an entire project. Associates in this…
Added 43 mins ago
LH
Guest Experience Manager -FT- Chelsea - Toronto
Langham Hotel
Canada
- Full-time
The Guest Experience Manager is responsible for leading and enhancing all aspects of the guest journey, ensuring an exceptional and memorable experience from arrival to departure. This…
Added 43 mins ago
AC
Cyber Operations Analyst
Air Canada
Dorval, QC
- Full-time
The Cyber Security Operations Centre Analyst will be working in a fast paced and innovative environment for one of North America’s top airlines. The Cyber Security Operations Centre Analyst…
Added 43 mins ago
A
Project Engineering Coordinator
AtkinsRéalis
Pickering, ON
- Full-time
Our background check process includes a full security check and clearance process as well as reference checks. The security clearance process includes a comprehensive list of previous…
Added 43 mins ago
A
SAP Project Manager
Accenture
Toronto, ON · Montreal, QC
- Full-time
Accenture is a global professional services company with leading capabilities in digital, cloud and security. Combining unmatched experience and specialized skills across more than 40…
Added 54 mins ago
EG
Assistant manager - retail
EB Games Canada
Mascouche, QC
- $17.6 to $22 CAD / hour
- Full-time
- On-site
Added 57 mins ago
DO
Program Manager Reporting
Department of Energy and Economic Diversification
Perth South, ON
- Full-time
The Program Manager Reporting is responsible for leading the design, development and continuous improvement of integrated reporting, data analytics and performance intelligence across…
Added 57 mins ago
C
Electrical Engineer / System Integrator
Canal
North Vancouver, BC
- Full-time
…solutions. This role is accountable to gather and analyze technical information (including product data sheets, measurements and functional descriptions) to produce engineering designs,…
Added 57 mins ago
B
VIP Team Manager | Betty CA
Betty
Toronto, ON
- $110,000 to $140,000 CAD / year
- Full-time
As a VIP Manager at Betty, you will lead a team of VIP Account Managers responsible for delivering exceptional, personalized experiences to our highest-value players. You will be…

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

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