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Added 22 mins ago
MI
Psychotherapist
Mindful Insights Psychotherapy
Mississauga, ON
- Part-time
A modern, fully equipped office space in Mississauga
Added 22 mins ago
VC
Booking Clerk/Secretary (Office Admin), Mary Pack Arthritis Program
Vancouver Coastal Health
Vancouver, BC
- Full-time
Added 42 mins ago
SD
Online Learning Facilitator
Sask DLC
Saskatoon, SK
- Part-time
…direct them to other supports when applicable (Sask DLC teacher, admin,…
Added 42 mins ago
SD
Online Learning Facilitator
Sask DLC
Hillmond, SK · Paradise Hill, SK
- Part-time
…direct them to other supports when applicable (Sask DLC teacher, admin,…
Added 1 hour ago
L
Raw Materials Assistant Coordinator
lululemon
Vancouver, BC
- Full-time
…development status’ and supporting the team members through various admin…
Added 1 hour ago
EN
Casual Receptionist
Employment Network Canada Inc.
Regina, SK
- Other
Order office supply requests through online vendor.
Added 1 hour ago
SM
Ophthalmic Assistant Ophthalmology Admin
St. Michael's Hospital
Toronto, ON
- Full-time
…activities run smoothly, by working collaboratively with the office and diagnostic services personnel. This is a unique opportunity for the program as this position entails working…
Added 1 hour ago
H
Manager Primary Health Care
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Department: Community Health Services Admin D
Added 1 hour ago
Manager HR Systems
Region of Waterloo
Kitchener, ON
Location: 150 Frederick St - Regional Admin Headquarters
Added 1 hour ago
Technical Specialist
University of Toronto
Toronto, ON
Must have diverse application experience including, but not limited to, standard Office 365 applications, e-mail applications, Microsoft operating systems, web browsers and a desire to…
Added 3 hours ago
A
Customer Wellness Specialist
Aisle
Vancouver, BC
- Full-time
Location: Vancouver, BC (In-Office, in-person required)
Added 3 hours ago
AF
Senior Associate - Family Law
Anthony Family Law
Vaughan, ON
- Full-time
Anthony Family Law (AFL) is a boutique family law firm based in Vaughan, Ontario, with a satellite office in Windsor. We handle the full spectrum of family law matters - parenting disputes,…
Added 3 hours ago
Chief & Council Secretary
Musqueam Indian Band
Vancouver, BC
Coordinate with the Chief’s Admin Assistant and the CAO’s Executive Assistant to organize special events for the Chief and Council;
Added 3 hours ago
L
Sales Account Executive
Levata
Markham, ON
- Full-time
Establish and maintain excellent relationships with all departments (Sales, Service, Admin & Support) and related offices
Added 4 hours ago
R
Associate Director & Senior Counsel
RBC
Toronto, ON
- Full-time
Hybrid office/work from home environment; mandatory minimum of 4 days per week in office, with an option of 1 day per week work from home
Added 4 hours ago
Flatdeck Admin - Driver Coordinator / Dispatcher
Fastfrate Group
Cambridge, ON
Added 4 hours ago
O
Data Analyst
OPTrust
Toronto, ON
- Full-time
Performs data investigation, problem-solving, and admin system user support.
Added 4 hours ago
SL
Director of Operations
STR Logic
Canmore, AB
- Full-time
the ranks inside branded hotel or resort operations, specifically in front office, housekeeping, or working up through operations division leadership into full property or multi-site…
Added 5 hours ago
Account Services Representative
PBS Systems
Calgary, AB
…Management will submit OIF (Order Information Form) requests, PBS Admin may inquire regarding the status of specific orders to coordinate their billing process, DTO (Dealer training…
Added 5 hours ago
Account Services Representative
PBS Systems
Calgary, AB
…Management will submit OIF (Order Information Form) requests, PBS Admin may inquire regarding the status of specific orders to coordinate their billing process, DTO (Dealer training…
Added 5 hours ago
VC
Administrative Assistant II, Branch Operations - Full-time
VON Canada (Nova Scotia)
New Minas, NS
- Full-time
The Administrative Assistant II provides scheduling/administrative support to their direct report, oversees office administration and maintains a high level of confidentiality in all…
Added 6 hours ago
O
Data Analyst
OPTrust
Toronto, ON
- Contract
Performs data investigation, problem-solving, and admin system user support.
Added 8 hours ago
BB
Executive Administrator
Britespan Building Systems Inc.
Wingham, ON
- Full-time
The Executive Admin is a highly trusted, professional individual contributor responsible for providing senior-level administrative, organizational and business support to the President and…
Added 8 hours ago
IS
Project Coordinator - Banking Domain
Iris Software Inc.
Toronto, ON
- Contract
Strong admin skills - scheduling, documentation etc.
Added 9 hours ago
O
Administration Assistant
OCS
London, ON
- Full-time
Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that…

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

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