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Added 1 min ago
DP
Assistant manager, restaurant
Domino's Pizza
Stony Plain, AB
- From $36 CAD / hour
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 3 mins ago
H
Restaurant manager
Hawker
Toronto, ON
- From $37.5 CAD / hour
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 3 mins ago
RS
Restaurant manager
Red Shiso Sushi Restaurant
Surrey, BC
- From $40 CAD / hour
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 3 mins ago
ET
Project manager, construction
Erb Technical Contracting Ltd.
Saanichton, BC
- From $46 CAD / hour
- Full-time
- On-site
Added 5 mins ago
AB
Fast food restaurant manager
ALI BABA Nanaimo
Nanaimo, BC
- From $36.6 CAD / hour
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 7 mins ago
W&
Restaurant manager
Wolf & Hound
Vancouver, BC
- From $38 CAD / hour
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 9 mins ago
WM
310T Mechanic (Afternoon shift)
Waste Management, Inc. (WM)
Ottawa, ON · CARP, ON
- Full-time
Whether you want to become a lead technician, supervisor, trainer or manager, opportunities exist to grow your career.
Added 9 mins ago
TT
Assistant Store Manager Homesense - Milton
The TJX Companies, Inc.
Milton, ON
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 9 mins ago
TT
Assistant Store Manager in Training Winners Totem Mall
The TJX Companies, Inc.
Fort St. John, BC
- $48,592.5 to $68,029.5 CAD / year
- Full-time
We’re looking for an Assistant Store Manager who is passionate about fostering an inclusive and supportive environment. In this role, you’ll empower your team to deliver unforgettable…
Added 9 mins ago
PI
Commissioning Manager
Progesys Inc
Sudbury, ON
- Full-time
…installations in respect to the environment and health and safety of the personnel in his…
Added 9 mins ago
Field Coordinator - Kiewit Foundations District
Kiewit
Calgary, AB · Burnaby, BC
Field Coordinators are job-site leaders in health and safety, ensuring quality reporting and craftsmanship, and that all engineering work is completed professionally and ethically.…
Added 9 mins ago
Talent Acquisition Specialist
UFA Co-operative Ltd.
Calgary, AB
Reporting to the Manager, Talent Acquisition, the Talent Acquisition Specialist is a people-loving, puzzle-solving, opportunity-spotting professional who helps us identify, attract, and…
Added 9 mins ago
Account Manager
Grainger Businesses
Saskatoon, SK
…aspects of business daily. You will report to the District Sales…
Added 9 mins ago
H
Senior Systems Integration Engineer
HDR
Toronto, ON
- Full-time
…infrastructure, your work will directly support economic vitality, public safety, sustainable and resilient communities and quality of life. We bring together planners, engineers,…
Added 9 mins ago
R
Senior On-Site Service Specialist, Hospitality
Ricoh
Montreal, QC
- Full-time
…In addition, works with the Coordinator - Hospitality, Site Manager or Integrated Accounts Manager in the execution of all internal and Client events. This position may also include general…
Added 9 mins ago
UH
Client Care Attendant - Long-term Ventilation/Enhanced Living Services & Transitional Home Vent Services
University Health Network
Toronto, ON
- Part-time
Maintains a safe environment by adhering to safety standards, identifying and preventing safety issues, attending safety meetings, and using personal protective equipment.
Added 9 mins ago
UH
Registered Practical Nurse - Transitional Care Unit
University Health Network
Toronto, ON
- Part-time
Compliance with and commitment to patient safety responsibilities and corresponding hospital plans, policies and procedures in order to ensure a safe environment for patients
Added 9 mins ago
UH
Personal Support Worker - Complex Continuing Care
University Health Network
Toronto, ON
- Contract
…as any patient behavioral, physical, or cognitive changes. Safety concerns must be reported to an RN, RPN or other regulated health provider, in compliance with patient safety…
Added 9 mins ago
UH
Personal Support Worker - Spinal Cord Rehab Program
University Health Network
Toronto, ON
- Contract
…as any patient behavioral, physical, or cognitive changes. Safety concerns must be reported to an RN, RPN or other regulated health provider, in compliance with patient safety…
Added 9 mins ago
UH
Registered Nurse - Long Term Ventilator and Respiratory Complex Continuing Care
University Health Network
Toronto, ON
- Part-time
Compliance with and commitment to patient safety responsibilities and corresponding hospital plans, policies and procedures in order to ensure a safe environment for patients
Added 16 mins ago
OJ
Restaurant general manager
Original Joe's Cold Lake
Cold Lake, AB
- $42.38 to $44.38 CAD / hour
- Full-time
- On-site
Added 17 mins ago
BK
Restaurant manager
Burger King
Kingston, ON
- From $57,138 CAD / year
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 19 mins ago
SA
Assistant manager, restaurant
SHREE AKSHAR VEG. RESTAURANT
Regina, SK
- From $22 CAD / hour
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 21 mins ago
DP
Restaurant manager
DOMINO'S PIZZA
LaSalle, ON
- From $37 CAD / hour
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 24 mins ago
Manager, Clinical
Bayshore
Thunder Bay, ON
As Clinical Manager, you will work closely with the Senior Manager and Clinical Director to ensure clinical excellence across all NRIO programs. You’ll oversee client care, staff…

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

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