Jobs in Canada

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Added 3 mins ago
SO
Heritage and Natural Resource Manager
Secretariat Of The Haida Nation
Masset, BC
- Full-time
Reporting to the Director of Lands, the Heritage & Natural Resource Manager oversees the program areas associated with implementing the Strategic Land Use Agreement, the Kunst’aa…
Added 3 mins ago
SH
Housekeeping Aide
Southern Health-Santé Sud
Gladstone, MB
- Full-time
Under the direction of the Manager - Environmental Services, the Housekeeping Aide maintains assigned areas in a clean, sanitary, safe and orderly manner to ensure that the highest degree…
Added 3 mins ago
NS
Registered Pharmacy Technician - Pharmacy Services
Nova Scotia Health Authority
Halifax, NS
- Internship
Reporting to the Pharmacy Manager/Operations Manager, the Registered Pharmacy Technician (Pharmacy Practice Assistant) participates in the provision of safe, competent, patient or family…
Added 3 mins ago
TH
Paint Sales Associate Full-Time - 7056 Crossroads
The Home Depot Canada
Winnipeg, MB
- Full-time
Promote services offered such as Special Services, Tool Rental, Pro Desk, Pro Services, etc. and how to recommend them
Added 3 mins ago
NS
Pharmacist Team Leader - Cardiology
Nova Scotia Health Authority
Halifax, NS
- Full-time
Under the supervision of the Clinical Pharmacy Manager, the Pharmacist Team Leader in Cardiology is accountable and responsible for ensuring safe and effective drug therapy for patients…
Added 3 mins ago
K
Shop Manager (Yard)
Kelly
Mississauga, ON
- $75,000 to $85,000 USD / year
- Full-time
The Shop Manager is responsible for overseeing and coordinating the daily operations of the shop, storage yard, fleet, and company equipment. This role plays a critical part in ensuring…
Added 4 mins ago
VC
Community Care Assistant (Community Health Worker)
Vancouver Coastal Health
Powell River, BC
- $29.76 to $31.64 CAD / hour
- Part-time
…direction works under the direction of the Supervisor/Coordinator/Manager or delegate to provide home support services to clients. Assists clients with varied levels of care, observes, and…
Added 12 mins ago
MJ
Restaurant manager
Momiji Japanese Cuisine
North Vancouver, BC
- From $38.5 CAD / hour
- Full-time
- On-site
Determine type of services to be offered and implement operational procedures
Added 16 mins ago
CD
Assistant manager - food services
Café Dépôt St-Janvier
Mirabel, QC
- $20 to $24 CAD / hour
- Full-time
- On-site
Ensure health and safety regulations are followed
Added 18 mins ago
H
fast food restaurant manager
Harvey's
Richmond Hill, ON
- Full-time
Ensure health and safety regulations are followed
Added 18 mins ago
MG
Clinical Resource Leader - Respiratory Therapy
Michael Garron Hospital
Toronto, ON
- Full-time
…Respiratory Therapy Department. Working in close partnership with the Manager, the CRL supports the delivery of safe, high quality, consistent, and patient -centered respiratory therapy…
Added 18 mins ago
NS
Recreation Therapy Associate - ECFH - Mental Health & Addictions
Nova Scotia Health Authority
Dartmouth, NS
- Full-time
Reporting to the Health Services Manager, and under the direction of the Recreation Therapist, the Recreation Therapy Associate works to support clients and families through application of…
Added 18 mins ago
NS
Radiological Technologist - General Imaging
Nova Scotia Health Authority
Lower Sackville, NS
- Internship
Reporting to the Manager of Diagnostic Imaging, The Radiological Technologist is responsible for the delivery of patient centered care while operating radiological/accessory equipment with…
Added 18 mins ago
NS
Occupational Therapist - Rehabilitation Services
Nova Scotia Health Authority
Kentville, NS
- Full-time
The Occupational Therapist works under the supervision of the Manager of Rehabilitation Services. The Occupational Therapist (OT) works in collaboration with the client, caregivers and…
Added 18 mins ago
S
Clinical Informatics Analyst, Nurse
Sanya’k̓ula
Nanaimo, BC
- Full-time
In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at…
Added 18 mins ago
ML
Senior Operations Manager (Operations Manager I)
Matrix Logistics Services Limited
Cornwall, ON
- Full-time
The Sr. Operations Manager (Operations Manager I) role has a national salary range of $85,000 - $110,000, with bonus potential.
Added 18 mins ago
WC
Staff Pharmacist
Walmart Canada
London, ON
- Full-time
Ensure patients receive all eligible services they are entitled to (medication reviews, injections etc.) to meet specific patient needs. Ensure that Pharmacy is open and operational during…
Added 18 mins ago
K
Regional Sales Manager
Kelly
Sudbury, ON · Greater Sudbury, ON
- $85,000 USD / year
- Full-time
We're looking for enthusiastic, motivated individuals to join our client’s team as a Regional Sales Manager in St. Catharines, ON!
Added 18 mins ago
BM
Forensic Community & Liaison Nurse, Registered Nurse (RN)/ Registered Psychiatric Nurse (RPN)
BC Mental Health and Substance Use Services
Vancouver, BC
- Full-time
…informed practice, harm reduction, and Indigenous Cultural…
Added 18 mins ago
GS
Senior Account Manager
Guardteck Security Corp.
Burnaby, BC
- $85,000 to $105,000 CAD / year
- Full-time
Guardteck is seeking an Senior Account Manager to manage client relationships and service delivery across a portfolio of security sites in the Lower Mainland. This is a client-facing…
Added 19 mins ago
Registered Nurse
Bayshore
Charlottetown, PE
the Specialty Pharma Supervisor and/or Specialty Pharma Nurse Manager to ensure patient safety
Added 19 mins ago
Registered Nurse
Bayshore
Saint John, NB
the Specialty Pharma Supervisor and/or Specialty Pharma Nurse Manager to ensure patient safety
Added 19 mins ago
Registered Nurse - Greater Vancouver Area
Bayshore
Burnaby, BC
the Specialty Pharma Supervisor and/or Specialty Pharma Nurse Manager to ensure patient safety
Added 19 mins ago
FH
Manager, Clinical Operations & Program Services
Fraser Health
Surrey, BC
- Full-time
Lead with purpose and make a meaningful impact on patient care at Fraser Health. As the Manager, Clinical Operations & Program Services, you will provide strategic and operational…
Added 19 mins ago
FH
Youth Therapist, Substance Use Services
Fraser Health
Mission, BC
- Full-time
…Supervisor as required, works from a framework of cultural safety and humility, supports care coordination across substance use services, local service areas, and regional and provincial…

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

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