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Added 12 mins ago
R&
Project Manager – Finance Transformation
Robertson & Company Ltd.
Toronto, ON
- Contract
Support organizational readiness, business change management, and stakeholder engagement activities throughout the transformation journey.
Added 12 mins ago
EI
Assistant Lead Foundations Engineer
Egis in Canada
Hamilton, ON
- $105,000 to $155,000 CAD / year
- Contract
Technical oversight of major projects, including supporting and conducting design analysis, field investigation plans and professional report writing.
Added 12 mins ago
S
Business Consultant
Swoon
Toronto, ON
- $40 to $52 CAD / hour
- Contract
We are seeking a highly organized, proactive, and detail-oriented professional to support project financial governance, operational givernance, coordination, lead process development and…
Added 12 mins ago
NS
2627-202 - Administrative Assistant (OA11) - Pictou Campus
Nova Scotia Community College - NSCC
Stellarton, NS
- Full-time
Provide a full range of administrative support services for the Student Supports team, with an emphasis on providing superior customer service to students, staff, and the public.
Added 12 mins ago
IB
Senior Manager, Admissions and Enrolment
International Business University
Toronto, ON
- Full-time
Located in downtown Toronto, IBU is one of Canada's fastest-growing universities, offering a dynamic academic and professional environment driven by innovation, research, and academic…
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
Thornhill, BC
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…
Added 12 mins ago
T
Solidworks Drafter
TalentWorld
Guelph, ON
- Full-time
In this role, you will provide technical drafting support, prepare engineered drawings and shop drawing packages for submission and fabrication, and maintain accurate technical…
Added 12 mins ago
NA
Receptionist
NIWE Academy
Calgary, AB
- Part-time
…current students, and visitors, helping create a welcoming and professional experience from the moment they…
Added 12 mins ago
O
Insurance Coordinator (One-Year Contract)
Ovivo
Montreal, QC
- Contract
At Ovivo, we offer you the opportunity to broaden your skills and professional experience by supporting Ovivo's and SKion Water's global insurance activities during a one-year maternity…
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
Thornhill, BC
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
St. Catharines, ON
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
Mississauga, ON
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…
Added 12 mins ago
FR
Mechanical Service Estimator (Plumbing, HVAC & Gas)
Foresight Recruitment Group
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
…know exactly what to look for, and turn it into an accurate, professional quote the client can act on. Then see that work through to…
Added 12 mins ago
A
Network & Automation Technician
Artelia
Montreal, QC
- Full-time
Support PLC (Programmable Logic Controller), SCADA, DCS, and industrial automation systems;
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
Toronto, ON
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…
Added 12 mins ago
IC
Sales Support & Communications Coordinator
Informa Connect - Global Finance
Toronto, ON
- Full-time
…more. No other company in the world helps more people share professional knowledge or make business…
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
St. Catharines, ON
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…
Added 12 mins ago
R&
Senior Azure DevOps / AI Platform DevOps
Robertson & Company Ltd.
Ottawa, ON
- Contract
Robertson is seeking a skilled Senior Azure DevOps / AI Platform DevOps to join our client in support of an existing vacancy.
Added 12 mins ago
A
Assistant Sales Manager
Altis
Mississauga, ON
- Full-time
Are you a motivated sales professional who loves building customer relationships and helping others succeed? We're looking for an Assistant Sales Manager to join a customer-focused retail…
Added 12 mins ago
FB
Assistant Deli/Cheese Manager
Farm Boy Inc.
Toronto, ON
- $21.5 CAD / hour
- Full-time
Support team development through training, coaching, motivation, and recognition while maintaining a high level of trust, confidentiality, and professionalism.
Added 12 mins ago
WC
Compliance & Privacy Officer
Windsor-Essex Children's Aid Society
Windsor, ON
- $73,517 to $89,113 CAD / year
- Full-time
…community partners to protect children from abuse and neglect, support families in crisis, and provide care, advocacy, and family support services that promote…
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
Kitchener, ON
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
Thunder Bay, ON
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…
Added 12 mins ago
FR
Trademark Clerk
Fogler, Rubinoff LLP
Toronto, ON
- $65,000 to $75,000 CAD / year
- Full-time
We support continued professional development and encourage professional and personal growth through our "FR Academy", a learning management system offering a variety of online educational…
Added 12 mins ago
WI
Senior Environmental Permitting Specialist
WSP in Canada
Ottawa, ON
- Full-time
…environmental and regulatory commitments. Your expertise will directly support the successful delivery of sustainable infrastructure while strengthening relationships with regulators,…

OCS

Administration Assistant

London, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

About The Role:

We are looking for an organised and proactive Administration Assistant to support our Frameworks Division.

Working closely with the Frameworks Admin Manager, Project Coordinators and management teams, you will provide administrative support across our projects. Your work will help ensure that project documentation, timesheets, training records and onboarding arrangements are accurate, up to date and completed on time.

This is a varied role, with duties and priorities evolving to reflect the needs of the team and division. You will need a flexible approach and a willingness to support different administrative activities as requirements change.

Key responsibilities

Respond to internal and external emails and telephone enquiries professionally, directing queries to the appropriate team members.
Maintain accurate records and carry out general administrative duties, including filing, scanning, copying and preparing documents.
Collate and issue project drawings to Project Managers and site teams.
Support the onboarding of new vendors with the Procurement team, tracking progress and following up outstanding information.
Collate monthly hire reports and distribute them to Project Managers.
Prepare site packs and health and safety folders, ensuring the required documentation is included and kept up to date.
Issue reporting templates and collate information for monthly project reports.
Maintain training records, certificates and cards for project and site personnel.
Arrange meetings, appointments and travel, preparing supporting documents where required.
Coordinate onboarding arrangements for new employees, including IT requests and PPE.
Maintain up-to-date records of changes to the Projects fleet.
Compile weekly site staff timesheets in Excel and submit them to Payroll within the required deadlines.
Provide regular updates to the Admin Manager on progress and outstanding tasks.
Support Project Coordinators, office colleagues and management teams with day-to-day administration.
Build effective working relationships across internal business teams.
Handle confidential and sensitive information appropriately.
Identify opportunities to improve administrative processes.
Adapt to changing duties and priorities, supporting different administrative tasks as the needs of the team and division evolve.
Attend relevant training and undertake other reasonable duties as required.

Skills And Experience

Strong organisational skills and attention to detail.
Excellent written and verbal communication skills.
Working knowledge of Microsoft Excel, Word, PowerPoint and Project.
Ability to manage competing priorities and meet deadlines.
Confidence maintaining records, preparing documents and handling information accurately.
Ability to maintain confidentiality and handle sensitive information with discretion.
Ability to work independently and collaboratively as part of a team.
A flexible and adaptable approach to changing responsibilities and business needs.
Willingness to learn new systems and develop your skills.

About You

You will be reliable, approachable and self-motivated, with a positive attitude and a commitment to providing a high standard of support.

You will be comfortable working in a busy environment, using your initiative and keeping colleagues informed. You will enjoy building working relationships and helping the wider team deliver its projects successfully.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support to the Frameworks Division, including managing project documentation, records, timesheets, training information, reporting, and onboarding arrangements. Coordinate communications, meetings, travel, site packs, vendor onboarding, and other day-to-day tasks while keeping the Admin Manager informed and handling sensitive information appropriately.

Requirements

The role requires strong organisational skills, attention to detail, clear communication, and working knowledge of Microsoft Excel, Word, PowerPoint, and Project. Candidates should be able to manage competing priorities, maintain accurate and confidential records, work independently and collaboratively, and adapt to changing needs.

Skills

Organisation
Attention To Detail
Written Communication
Verbal Communication
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Record Keeping
Document Preparation
Time Management
Confidentiality
Prioritisation
Teamwork
Adaptability
Process Improvement

Benefits

Digital Learning Courses
Employee Discounts
Rewards
Wellbeing Resources
Professional Development
Career Progression
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Administration
Project Documentation
Timesheets
Payroll
Training Records
Employee Onboarding
Vendor Onboarding
Procurement
Project Coordination
Project Reporting
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Microsoft Project
Health And Safety
Site Packs
Fleet Records
Document Management
Record Keeping
Confidential Information
Meeting Coordination
Travel Arrangements
PPE
Facilities Management
Process Improvement

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