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Added 3 mins ago
OE
Administrative assistant - office
Orbit Energy Controls Ltd.
Surrey, BC
- From $38.5 CAD / hour
- Full-time
- On-site
Added 7 mins ago
IP
Records administrator
ILS Pharma
Laval, QC
- $38 to $40 CAD / hour
- Full-time
- On-site
Evaluate the operations of a department providing administrative services
Added 13 mins ago
WC
(CAN) Pharmacy Assistant
Walmart Canada
Brooks, AB
- Full-time
Position Summary...The Pharmacy Assistant assists the Pharmacist in the technical aspects of prescription filling and administrative duties in order to increase the Pharmacist's opportunity…
Added 13 mins ago
UE
SENIOR HUMAN RESOURCES ASSISTANT
UN Environment Programme
Montreal, QC
- Full-time
…the Administration Division and the direct supervision of the Administrative Officer, the incumbent will be responsible for the following…
Added 14 mins ago
IM
Registered Nurse - Kitimat BC
Iridia Medical Inc
Canada
- Up to $60 CAD / hour
Health administrative tasks to ensure clinic efficiency including but not limited to; Assist with medical filing and entry of medical documentation into Cority, scheduling etc.
Added 14 mins ago
GW
Guest Experience Tech Supervisor - Gibbons Whistler, BC
Gibbons Whistler
Whistler, BC
- $23 to $25 CAD / hour
- Full-time
Added 14 mins ago
LH
Clinic Director
Lifemark Health Group
Prince Edward, ON
- $80,622 to $118,246 CAD / year
- Full-time
Lead, coach, and develop clinicians and administrative team members through regular feedback and growth conversations.
Added 14 mins ago
LH
Clinic Director
Lifemark Health Group
Quinte West, ON
- $80,622 to $118,246 CAD / year
- Full-time
Lead, coach, and develop clinicians and administrative team members through regular feedback and growth conversations.
Added 14 mins ago
SN
Special Projects Intern
Squamish Nation
BC
- $28 to $30 CAD / hour
- Temporary
Reporting to the Executive Director, Corporate Services, the Special Projects Intern provides direct support on administrative operations, project coordination, communications, research,…
Added 14 mins ago
LH
Document Coordinator
Lifemark Health Group
Mississauga, ON
- $38,000 to $40,000 CAD / year
- Full-time
Added 14 mins ago
LH
Physiotherapy Assistant
Lifemark Health Group
London, ON
- $17.6 to $23.29 CAD / hour
- Full-time
Added 14 mins ago
LH
Facilities and Maintenance Coordinator - 18 month Contract
Lifemark Health Group
Toronto, ON
- $55,000 to $75,000 CAD / year
- Temporary
Added 14 mins ago
LH
Receptionist - Physiotherapy Clinic
Lifemark Health Group
White Rock, BC
- $19 to $23 CAD / hour
- Part-time
…referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service with all patients,…
Added 14 mins ago
LH
Office Admin
Lifemark Health Group
Mississauga, ON
- Up to $40,000 CAD / year
- Full-time
…maintains a high level of stamina to support the physical and administrative demands of a busy medical…
Added 14 mins ago
LH
Front Desk Care Coordinator
Lifemark Health Group
Kamloops, BC
- $19 to $23 CAD / hour
- Part-time
…referral sources. This is achieved by efficiently providing administrative support and coordinating clinic activity with friendly, enthusiastic and professional service with all patients,…
Added 14 mins ago
LH
Physiotherapy Assistant
Lifemark Health Group
Calgary, AB
- Full-time
Added 22 mins ago
JI
Office manager
Josan Immigration
Barrie, ON
- From $58,000 CAD / year
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 23 mins ago
SI
Office administrator
SWIFT INNOVATIONS INC.
Ponoka, AB
- From $37.5 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 30 mins ago
DC
Office manager
DESO Construction Limited
Caledonia, ON
- From $36.5 CAD / hour
- Full-time
- On-site
Review and evaluate new administrative procedures
Added 43 mins ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Execute activity-related administrative requirements, including catering, invoices, purchase requests, and on-site event support.
Added 43 mins ago
MU
ADMINISTRATIVE PROGRAM ASSISTANT (BAND LEVEL 5)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
This posting is for an Administrative Program Assistant position at the Family Medicine Clinic located in the Health Sciences Centre, Janeway Hostel.
Added 43 mins ago
MU
INTERMEDIATE SECRETARY (BAND 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
Considerable experience (3-5 years) in secretarial or administrative work; graduation from high school supplemented by courses in business education or secretarial science; or any…
Added 43 mins ago
R|
Clerical Assistant
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 43 mins ago
R|
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 43 mins ago
R|
Licensed Practical Nurse (LPN) or Research Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…study documents, processing blood samples, and handling various administrative tasks. This role also involves ordering supplies, providing coverage for administrative tasks during teammate…

OCS

Facilities Administrator

Whitewater, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

About The Role:

Key Responsibilities:

Act as the Customer interface in answering any fleet / Security queries received.
Create requisitions through the Oracle system across all the business units.
Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
Manage communications for the teams.
Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
Collate weekly, monthly, quarterly and ad hoc reports as requested.
Preparation of presentations, spreadsheets, minutes of meetings and reports
Assist in the preparation and administration of tender and contract documents.
Co-ordinate the Diary Management and travel arrangements for the team.
General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
Documentation of processes and implementation of efficiencies as they are developed.
Collate Driver License Information Forms annually.
Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
Analyse data from various reports
Other duties as maybe assigned from time to time.

Essential Hiring Criteria:

Relevant third level qualification
Good experience in a similar role is desirable
Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
Knowledge of Microsoft Project would be an asset.
Familiarity with ERP systems, particularly Oracle would be advantageous.
Strong organisational and analytical capabilities with attention to detail, high levels of integrity, and professionalism at all times, with a proven ability to multi-task.
Ability to work well in a fast paced target driven environment.
Sound judgment and decision making skills and ability to work under pressure.
Excellent influencing, interpersonal and communication skills.
Capable of working on own initiative.
Customer Focused and a good team player.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅ Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀 Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝 Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰 Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support for fleet and security operations, including customer and supplier queries, Oracle requisitions, invoice processing, document management, and team communications. Prepare reports and presentations, track fleet KPIs and vehicle orders, support tenders and contracts, and coordinate meetings, travel, and process improvements.

Requirements

A relevant third-level qualification is required, and experience in a similar role is desirable. Candidates should have strong Microsoft Office skills, ideally familiarity with Oracle and Microsoft Project, and demonstrate organization, analytical ability, attention to detail, communication skills, sound judgment, and the ability to work independently and under pressure.

Skills

Facilities Administration
Fleet Administration
Security Administration
Customer Service
Oracle
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
ERP Systems
Data Analysis
KPI Reporting
Invoice Processing
Document Management
Tender and Contract Administration

Benefits

Digital Learning Courses
Retail Discounts
Rewards
Wellbeing Resources
Professional Development
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Fleet Management
Security
Oracle
ERP Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
SharePoint
Document Management System
Requisitions
Invoice Processing
Supplier Queries
Customer Service
KPI Reporting
Data Analysis
Monthly Reports
Tender Documents
Contract Administration
Purchase Orders
Vehicle Procurement
Driver License Information
Compliance
Process Improvement
Diary Management
Travel Coordination

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