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Jobs in Canada

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Added 26 mins ago
SC
Office administrator
Server Center Limited
Calgary, AB
- $20 to $29 CAD / hour
- Full-time
- On-site
Added 1 hour ago
A
Human Resources Generalist
Altis
Woodbridge, ON
- $70,000 to $75,000 CAD / year
- Full-time
Location: Woodbridge, ON, Hybrid, approximately 2 days per week on-site
Added 2 hours ago
MG
Senior Client Accountant - Client Accounting / Comptable gestionnaire de client principal
Maples Group
Montreal, QC
- Full-time
…investment bank, trust services company, investment manager or fund administrator will be an…
Added 5 hours ago
R&
End User Systems Support Specialist
Robertson & Company Ltd.
Toronto, ON
- Full-time
Minimum five years of experience as a Systems Administrator or Desktop Support Analyst.
Added 6 hours ago
TU
Teacher - Temporary - Torrance Meridian Academy - ONLINE/HYBRID PROGRAM
Torrance Unified School District
Torrance, ON
- Temporary
Under the direction of the site administrator, teacher leadership team, and/or designated program lead, the Teacher designs and facilitates innovative, engaging, student-centered learning…
Added 7 hours ago
IB
Senior Business Analyst, Salesforce
IVEY BUSINESS SCHOOL FOUNDATION
London, ON
- $85,309 to $106,636 CAD / year
- Full-time
- Contract
Added 10 hours ago
PS
Service Administrator - Heavy Equipment
Primoris Services Corporation
Acheson, AB · Edmonton, AB
- Full-time
The Service Administrator is responsible for day-to-day administrative duties as requested by management, as well as assisting various departments both on site and in the Corporate Office…
Added 11 hours ago
SJ
HIM Technician
St. Joseph's Healthcare Hamilton
Stoney Creek, NB · Hamilton, ON
- Part-time
…documentation in electronic Legal Medical Record (eLMR) as well as on-site retention and provision of support and guidance to clinics and clinical staff tasked with point of service…
Added 11 hours ago
CA
Construction Administrator / CA Lead
Coles Associates Ltd
Charlottetown, PE
- Full-time
We are seeking a Construction Administrator / CA Lead to join our Charlottetown, PEI office. In this role, you will support the successful delivery of projects through the construction…
Added 11 hours ago
TB
Operations Administrator (TBS)
The Beer Store
Hanover, ON
- Full-time
We are currently searching for a Operations Administrator reporting to the Supervisor, Operations. This is a full-time, permanent opportunity working Monday to Friday. The Operations…
Added 12 hours ago
C
Quality Management System Specialist
Celgard
Port Colborne, ON · ABSCA – Port Colborne Plant
- Full-time
Serve as the owner and administrator of AKBSCA selected QMS software platform.
Added 14 hours ago
TH
Property Administrator - ROQ City
Tricon Homes
Toronto, ON · ROQ City, Toronto ON
- Full-time
The Property Administrator is a visible and trusted presence within the community, helping shape how residents experience their home each day. Working closely with the on-site team, the…
Added 14 hours ago
G
Junior Systems Administrator
GraceMed
Oakville, ON
- $50,000 to $60,000 CAD / year
- Full-time
Transform Technology: Join GraceMed as an Junior System Administrator in Oakville!
Added 14 hours ago
EN
QHSE Administrator (Contract position up to 18 months)
Echo NDE
AB · Red Deer County, AB
- Temporary
…every employee with care. Echo NDE employees who work on any site will conduct themselves in a professional manner and complete every job safely, correctly, efficiently, and…
Added 15 hours ago
E
Thanks for visiting our Job Board. Please review our open positions and apply to the positions that match your qualifications.
Evertz
Burlington, ON
- Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 15 hours ago
SI
Payroll administrator
SI-WON IMMIGRATION MANAGEMENT
Vancouver, BC
- $37 to $38 CAD / hour
- Full-time
- On-site
Added 16 hours ago
TC
Payroll Administrator
The Care Group
Coquitlam, BC
- $36 to $40 CAD / hour
- Contract
…fast-paced, collaborative environment? We’re looking for a Payroll Administrator to join The Care Group on a contract basis and play an important role in supporting accurate and timely…
Added 17 hours ago
E
Virtual Design and Construction Coordinator
EllisDon
Ottawa, ON · ON · Ontario Projects
- Full-time
Communicate updated 3D site logistics plan and 4D modeling animation to project stakeholders
Added 17 hours ago
E
Office Administrator
EllisDon
Toronto, ON · ON · Ontario Projects
- Full-time
You as an Office Administrator, Facilities Services will:
Added 17 hours ago
RY
On-Site Leasing Administrator
Royal York Property Management
Cambridge, ON
- $50,000 to $60,000 CAD / year
- Full-time
Royal York Property Management is hiring an On-Site Leasing Administrator to support leasing, occupancy, and tenant retention at a designated residential property.
Added 17 hours ago
RY
On-Site Leasing Administrator
Royal York Property Management
Waterloo, ON
- $50,000 to $60,000 CAD / year
- Full-time
Royal York Property Management is hiring an On-Site Leasing Administrator to support leasing, occupancy, and tenant retention at a designated residential property.
Added 17 hours ago
TC
Office and Safety Administrator
Turn-Key Controls
Langley (District), BC · Langley, BC
- Full-time
The Office Administrator supports project pre-production and financial administration across Turn-Key Controls Ltd. This role is the primary point of contact for SAP project setup and…
Added 17 hours ago
RY
On-Site Leasing Administrator
Royal York Property Management
Kitchener, ON
- $50,000 to $60,000 CAD / year
- Full-time
Royal York Property Management is hiring an On-Site Leasing Administrator to support leasing, occupancy, and tenant retention at a designated residential property.
Added 17 hours ago
RY
On-Site Leasing Administrator
Royal York Property Management
Guelph, ON
- $50,000 to $60,000 CAD / year
- Full-time
Royal York Property Management is hiring an On-Site Leasing Administrator to support leasing, occupancy, and tenant retention at a designated residential property.
Added 17 hours ago
Operations Administrator (TBS)
Brewers Retail Inc
Hanover, ON
We are currently searching for a Operations Administrator reporting to the Supervisor, Operations. This is a full-time, permanent opportunity working Monday to Friday. The Operations…

OCS

Facilities Administrator

Whitewater, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

About The Role:

Key Responsibilities:

Act as the Customer interface in answering any fleet / Security queries received.
Create requisitions through the Oracle system across all the business units.
Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
Manage communications for the teams.
Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
Collate weekly, monthly, quarterly and ad hoc reports as requested.
Preparation of presentations, spreadsheets, minutes of meetings and reports
Assist in the preparation and administration of tender and contract documents.
Co-ordinate the Diary Management and travel arrangements for the team.
General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
Documentation of processes and implementation of efficiencies as they are developed.
Collate Driver License Information Forms annually.
Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
Analyse data from various reports
Other duties as maybe assigned from time to time.

Essential Hiring Criteria:

Relevant third level qualification
Good experience in a similar role is desirable
Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
Knowledge of Microsoft Project would be an asset.
Familiarity with ERP systems, particularly Oracle would be advantageous.
Strong organisational and analytical capabilities with attention to detail, high levels of integrity, and professionalism at all times, with a proven ability to multi-task.
Ability to work well in a fast paced target driven environment.
Sound judgment and decision making skills and ability to work under pressure.
Excellent influencing, interpersonal and communication skills.
Capable of working on own initiative.
Customer Focused and a good team player.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅ Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀 Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝 Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰 Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support for fleet and security operations, including customer and supplier queries, Oracle requisitions, invoice processing, document management, and team communications. Prepare reports and presentations, track fleet KPIs and vehicle orders, support tenders and contracts, and coordinate meetings, travel, and process improvements.

Requirements

A relevant third-level qualification is required, and experience in a similar role is desirable. Candidates should have strong Microsoft Office skills, ideally familiarity with Oracle and Microsoft Project, and demonstrate organization, analytical ability, attention to detail, communication skills, sound judgment, and the ability to work independently and under pressure.

Skills

Facilities Administration
Fleet Administration
Security Administration
Customer Service
Oracle
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
ERP Systems
Data Analysis
KPI Reporting
Invoice Processing
Document Management
Tender and Contract Administration

Benefits

Digital Learning Courses
Retail Discounts
Rewards
Wellbeing Resources
Professional Development
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Fleet Management
Security
Oracle
ERP Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
SharePoint
Document Management System
Requisitions
Invoice Processing
Supplier Queries
Customer Service
KPI Reporting
Data Analysis
Monthly Reports
Tender Documents
Contract Administration
Purchase Orders
Vehicle Procurement
Driver License Information
Compliance
Process Improvement
Diary Management
Travel Coordination

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