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Added 3 mins ago
UI
Driver
UAP Inc.
Victoria, BC
- $19.25 to $20.45 CAD / hour
- Full-time
Our NAPA team is expanding! We are looking for a full time delivery driver to transport automotive parts and equipment to customers.
Added 3 mins ago
OD
Account Executive, Business Sales - London
OSL Direct Services
London, ON
- Other
Competitive base pay, car allowance plus lucrative uncapped commission structure, monthly bonuses, and rewards that can total up to $80,000 - $90,000 per year and more depending on…
Added 3 mins ago
OD
Account Executive, Business Sales - Markham
OSL Direct Services
Markham, ON
- Other
Competitive base pay, car allowance plus lucrative uncapped commission structure, monthly bonuses, and rewards that can total up to $80,000 - $90,000 per year and more depending on…
Added 3 mins ago
D
Housekeeping Leader - Chef d'équipe à l'entretien ménager - Campement minier (Fly-in/fly-out)
Dexterra
Val-d'Or, QC · Montréal, Québec
- Full-time
…offering both experience and regional expertise so companies can operate their day to day, confidently and…
Added 3 mins ago
NA
Heavy Equipment Operator (Dozer Operator) (Suncor)
North American Construction Group Inc.
Fort McMurray, AB
- Up to $51.29 CAD / hour
- Temporary
Have a valid Class 5 Driver’s License and ability to provide a recent acceptable Driver’s Abstract
Added 17 mins ago
NB
Senior Advisor Innovation and Performance
National Bank of Canada
Montreal, QC
- Full-time
…collaborative mindset, and commitment to using innovation as a driver of growth, efficiency, and continuous…
Added 17 mins ago
ES
specialty foods baker
Elsafadi Supermarket
Edmonton, AB
- Full-time
Facilitates access to Elders who can offer support and guidance to Indigenous workers
Added 17 mins ago
R
Community Video Journalist (English Services)
Radio-Canada
Hay River, NT
- Full-time
…like to live and work in. We’re looking for a self-starter who can help us expand our coverage, either in a regional centre like Inuvik, Hay River, Fort Smith, Fort Simpson, Behchokǫ̀ or…
Added 17 mins ago
G
Program Coordinator, Maintenance Excellence
Glencore
Sparwood, BC
- $85,000 to $100,000 CAD / year
- Full-time
…steelmaking coal EVR produces is an essential input for steel that can be used for constructing products such as wind turbines and critical infrastructure including rail, bridges, hospitals…
Added 17 mins ago
B
Part-Time Apartment Cleaner
Boardwalk
Calgary, AB
- Part-time
This position is located in Airdrie. We are looking for a candidate that can work a minimum of 24 hours a week Monday-Friday.
Added 17 mins ago
NS
Group Services Labourer - Skilled Labourer (Hands-On Training Provided)
Northern Strands
Saskatoon, SK
- Full-time
Experience working with hand tools and operating machinery is preferred; candidates with limited or no experience may be considered, as internal training can be provided
Added 18 mins ago
Mobile Lab Patient Technician
LifeLabs
Oakville, ON
…to provide high quality testing and results that Canadians can…
Added 18 mins ago
Markham- ICI Operations Manager
Human Resources
Markham, ON
Manage dispatching, routing, driver scheduling, and daily workflow coordination to meet service commitments and productivity targets.
Added 18 mins ago
Junior Installer
Reliance Home Comfort
Cambridge, ON
…and outside in all types of weather within environments that can be dusty and/or…
Added 18 mins ago
Material Handler - Afternoon Shift
Mitchell Plastics
Kitchener, ON
…advancement. Come join our Team, and learn first-hand how you can contribute to our “Innovation…
Added 18 mins ago
Material Handler – Day Shift
Mitchell Plastics
Kitchener, ON
…advancement. Come join our Team, and learn first-hand how you can contribute to our “Innovation…
Added 18 mins ago
C
Senior Writer assigned to the Economic Desk (French Services) (On Site)
CBC/Radio-Canada
Toronto, ON
- Full-time
A valid driver's license and driving record meeting CBC/Radio-Canada's insurer minimum requirements is an important asset.
Added 18 mins ago
C
Reporter-Editor assigned to the Economic Desk (French Services) (On Site)
CBC/Radio-Canada
Toronto, ON
- Full-time
A valid driver's license and driving record meeting the minimum requirements of CBC/Radio-Canada's insurer is an important asset.
Added 18 mins ago
FV
Community Engagement Worker - F/T (Global) - 1882
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
- Full-time
Added 32 mins ago
MW
Markham- ICI Operations Manager
Miller Waste Systems Inc.
Markham, ON
- Full-time
Manage dispatching, routing, driver scheduling, and daily workflow coordination to meet service commitments and productivity targets.
Added 32 mins ago
SG
Journeyperson Instrumentation Technician
Strike Group
AB · Alberta, Canada
- Full-time
…a stable, safe, and community-minded environment where you can embrace professional development and maximize your upward mobility. At Strike we also reward our own people for their…
Added 32 mins ago
CT
Corrosion Technician: Alberta
Corrosion Technologies
AB · Alberta, Canada
- Full-time
Added 34 mins ago
UW
Specialist, Bilingual Partner Development and Outreach – Ottawa
Up With Women
Ottawa, ON
- Full-time
…and any other community service organizations whose clients can benefit from the services of Up With Women/…
Added 34 mins ago
EV
Program Coordinator, Maintenance Excellence
Elk Valley Resources
Sparwood, BC
- $85,000 to $100,000 CAD / year
…steelmaking coal EVR produces is an essential input for steel that can be used for constructing products such as wind turbines and critical infrastructure including rail, bridges, hospitals…
Added 34 mins ago
TC
Part-Time Seasonal Transportation & Public Spaces Operator
The Corporation of the Municipality of Grey Highla
Markdale, ON · Flesherton, ON · Maxwell, ON · ON
- $30.58 to $35.77 CAD / hour
- Part-time
- Temporary
At Grey Highlands, we believe in taking care of our employees. Here are some of the benefits you can expect when you join our team:

OCS

Facilities Administrator

Whitewater, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

About The Role:

Key Responsibilities:

Act as the Customer interface in answering any fleet / Security queries received.
Create requisitions through the Oracle system across all the business units.
Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
Manage communications for the teams.
Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
Collate weekly, monthly, quarterly and ad hoc reports as requested.
Preparation of presentations, spreadsheets, minutes of meetings and reports
Assist in the preparation and administration of tender and contract documents.
Co-ordinate the Diary Management and travel arrangements for the team.
General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
Documentation of processes and implementation of efficiencies as they are developed.
Collate Driver License Information Forms annually.
Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
Analyse data from various reports
Other duties as maybe assigned from time to time.

Essential Hiring Criteria:

Relevant third level qualification
Good experience in a similar role is desirable
Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
Knowledge of Microsoft Project would be an asset.
Familiarity with ERP systems, particularly Oracle would be advantageous.
Strong organisational and analytical capabilities with attention to detail, high levels of integrity, and professionalism at all times, with a proven ability to multi-task.
Ability to work well in a fast paced target driven environment.
Sound judgment and decision making skills and ability to work under pressure.
Excellent influencing, interpersonal and communication skills.
Capable of working on own initiative.
Customer Focused and a good team player.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅ Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀 Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝 Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰 Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support for fleet and security operations, including customer and supplier queries, Oracle requisitions, invoice processing, document management, and team communications. Prepare reports and presentations, track fleet KPIs and vehicle orders, support tenders and contracts, and coordinate meetings, travel, and process improvements.

Requirements

A relevant third-level qualification is required, and experience in a similar role is desirable. Candidates should have strong Microsoft Office skills, ideally familiarity with Oracle and Microsoft Project, and demonstrate organization, analytical ability, attention to detail, communication skills, sound judgment, and the ability to work independently and under pressure.

Skills

Facilities Administration
Fleet Administration
Security Administration
Customer Service
Oracle
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
ERP Systems
Data Analysis
KPI Reporting
Invoice Processing
Document Management
Tender and Contract Administration

Benefits

Digital Learning Courses
Retail Discounts
Rewards
Wellbeing Resources
Professional Development
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Fleet Management
Security
Oracle
ERP Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
SharePoint
Document Management System
Requisitions
Invoice Processing
Supplier Queries
Customer Service
KPI Reporting
Data Analysis
Monthly Reports
Tender Documents
Contract Administration
Purchase Orders
Vehicle Procurement
Driver License Information
Compliance
Process Improvement
Diary Management
Travel Coordination

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