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Added 4 mins ago
V
Business and Commercial Lending Coordinator (16-Month Contract)
Vancity
Vancouver, BC
- Full-time
…requirements. We're looking for a detail-oriented, organized professional who thrives in a collaborative environment and enjoys balancing operational excellence with member-focused…
Added 4 mins ago
DT
Assistant Manager I
Dollar Tree
Kemptville, ON
- $20 to $77 CAD / hour
- Part-time
- On-site
Added 19 mins ago
CO
Supervisor, Parks (6-month Contract)
County of Grande Prairie No. 1
Clairmont, AB
- Contract
The County of Grande Prairie is seeking a collaborative and motivated Supervisor, Parks (temporary 6-months contract with a possibility of extension) to lead the operations, maintenance,…
Added 23 mins ago
CS
Property Manager - Full Time GL
City Sites Property Management Inc.
Toronto, ON
- $90,000 to $100,000 CAD / year
- Full-time
- On-site
…Meetings · Supervises all corporation employees and outsourced contract employees and contractors · Assists Board in development and implementation of corporate policies (i.e. Harassment…
Added 32 mins ago
B&
Business Development Representative
Black & McDonald Limited
Kelowna, BC
- Full-time
You are a seasoned sales professional, skilled at generating your own leads, with a hunter mentality who’s not afraid to “pick up the phone” and make it happen.
Added 32 mins ago
LS
Bilingual Program Officer - Contract - 19530
LRO Staffing
Ottawa, ON
- Contract
LRO Staffing is partnering with an Ottawa-based organization to recruit a Bilingual Program Officer for a six-month contract. This is an excellent opportunity for an experienced program or…
Added 32 mins ago
LS
Translator/Translation Coordinator - Contract - 19529
LRO Staffing
Ottawa, ON
- Contract
LRO is currently working with a professional organization to staff a 6-month contract for a Translation Coordinator/Translator. They are looking for an experienced Translator that can…
Added 34 mins ago
Human Resources Administrator (4 Month Contract)
North American Rail Solutions
Caledon, ON
If you're an organized, detail-oriented HR professional or recent graduate who is passionate about supporting employees, recruitment, and HR operations, this is your opportunity to make a…
Added 34 mins ago
Structural Technologist, Buildings (Revit)
ISL Engineering & Landservices
Calgary, AB · Saskatoon, SK
Potential to assist with contract administration to support the delivery of our projects.
Added 34 mins ago
TM
Assistant Site Superintendent
Troika Management Corp
Vernon, BC
- Full-time
· Follow established company systems and procedures in a professional manner.
Added 34 mins ago
NA
Strategic Procurement Specialist
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
This opportunity is well suited to an experienced procurement professional with strong attention to detail, sound commercial judgment, and demonstrated ability to interpret and negotiate…
Added 34 mins ago
O
National Accounts Director
OPENLANE
Brampton, ON · Toronto, ON · CAN - ON - Brampton (Toronto)
- $125,000 to $150,000 CAD / year
- Full-time
Executive Reporting Design: Mastery in translating complex operational performance metrics into concise, professional review decks for corporate clients and internal leaders.
Added 34 mins ago
PS
Regional Negotiator, Yellowknife
Public Service Alliance of Canada (PSAC)
Yellowknife, NT
- Full-time
Comprehensive knowledge of the process and practice of collective bargaining, including negotiating techniques, contract language development, and group dynamics.
Added 34 mins ago
TS
Supervisor - 24/7 Programs
TRELLIS SOCIETY FOR COMMUNITY IMPACT
Calgary, AB
- Full-time
Provide support and insight to the Leadership Team to ensure service delivery implementation align with contract requirements, portfolio scope of practice, and organizational purpose,…
Added 34 mins ago
AM
Civil Design Engineer
Aplin Martin
Surrey, BC
- Full-time
…supportive environment with a strong emphasis on mentorship and professional development that ensures a rewarding career within our…
Added 48 mins ago
TS
Kettle Coordinator
The Salvation Army Canada and Bermuda Territory
Kawartha Lakes, ON · Fenelon Falls Citadel
- Full-time
The Christmas Kettle Coordinator position is a short-term contract position. The successful candidate is responsible for oversight of several Christmas Kettle locations in a given…
Added 48 mins ago
CA
Nurse
Canadian Addiction Treatment Centers
Peterborough, ON
- Up to $29.87 CAD / hour
- Full-time
- Contract
Position Type: Full-Time, Contract (December 2027)
Added 1 hour ago
I
Security Analyst
IBM
Ottawa, ON
- $147,050 to $190,300 CAD / year
- Full-time
Required Technical And Professional Expertise
Added 1 hour ago
AP
Bilingual French Emergency Assistance Associate - 6-month contract
Allianz Partners
Canada
- $20.76 CAD / hour
- Contract
…Emergency Assistance Associates to join our team on a 6-month contract. In this role, you will provide critical support to travelers facing medical emergencies and unexpected situations…
Added 1 hour ago
CO
Supervisor, Parks (6-month Contract)
County of Grande Prairie
Clairmont, AB
- Contract
The County of Grande Prairie is seeking a collaborative and motivated Supervisor, Parks (temporary 6-months contract with a possibility of extension) to lead the operations, maintenance,…
Added 1 hour ago
AS
Data Management Analyst
Apex Systems
MB · Saint-Laurent, MB
- $45 to $55 USD / hour
- Contract
Added 1 hour ago
AS
Senior Site Reliability / DataOps Engineer
Apex Systems
Toronto, ON
- $40 to $60 USD / hour
- Contract
Contract: 6 months with strong potential for extension
Added 1 hour ago
HT
Material Handler - Contract
Husky Technologies
Bolton, ON
- Full-time
Technical/Professional Knowledge, Skills & Abilities
Added 1 hour ago
HT
Assembly Technician (Contract)
Husky Technologies
Bolton, ON
- Full-time
This is a Temporary/Contract position for up to 6 months; with 40 hours a week. This role is eligible for overtime.
Added 1 hour ago
SR
Project Manager
Swim Recruiting
Victoria, BC
- $80 to $110 CAD / hour
- Contract
One-year contract opportunity supporting government IT project delivery within a provincial treasury, banking and cash-management environment.

OCS

Facilities Administrator

Whitewater, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

About The Role:

Key Responsibilities:

Act as the Customer interface in answering any fleet / Security queries received.
Create requisitions through the Oracle system across all the business units.
Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
Manage communications for the teams.
Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
Collate weekly, monthly, quarterly and ad hoc reports as requested.
Preparation of presentations, spreadsheets, minutes of meetings and reports
Assist in the preparation and administration of tender and contract documents.
Co-ordinate the Diary Management and travel arrangements for the team.
General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
Documentation of processes and implementation of efficiencies as they are developed.
Collate Driver License Information Forms annually.
Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
Analyse data from various reports
Other duties as maybe assigned from time to time.

Essential Hiring Criteria:

Relevant third level qualification
Good experience in a similar role is desirable
Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
Knowledge of Microsoft Project would be an asset.
Familiarity with ERP systems, particularly Oracle would be advantageous.
Strong organisational and analytical capabilities with attention to detail, high levels of integrity, and professionalism at all times, with a proven ability to multi-task.
Ability to work well in a fast paced target driven environment.
Sound judgment and decision making skills and ability to work under pressure.
Excellent influencing, interpersonal and communication skills.
Capable of working on own initiative.
Customer Focused and a good team player.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅ Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀 Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝 Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰 Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support for fleet and security operations, including customer and supplier queries, Oracle requisitions, invoice processing, document management, and team communications. Prepare reports and presentations, track fleet KPIs and vehicle orders, support tenders and contracts, and coordinate meetings, travel, and process improvements.

Requirements

A relevant third-level qualification is required, and experience in a similar role is desirable. Candidates should have strong Microsoft Office skills, ideally familiarity with Oracle and Microsoft Project, and demonstrate organization, analytical ability, attention to detail, communication skills, sound judgment, and the ability to work independently and under pressure.

Skills

Facilities Administration
Fleet Administration
Security Administration
Customer Service
Oracle
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
ERP Systems
Data Analysis
KPI Reporting
Invoice Processing
Document Management
Tender and Contract Administration

Benefits

Digital Learning Courses
Retail Discounts
Rewards
Wellbeing Resources
Professional Development
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Fleet Management
Security
Oracle
ERP Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
SharePoint
Document Management System
Requisitions
Invoice Processing
Supplier Queries
Customer Service
KPI Reporting
Data Analysis
Monthly Reports
Tender Documents
Contract Administration
Purchase Orders
Vehicle Procurement
Driver License Information
Compliance
Process Improvement
Diary Management
Travel Coordination

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