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Added 17 mins ago
B
General Repair Technician
BGIS
Ottawa, ON
- Full-time
Records resolution data within service maintenance management database. Ensures work completed meets quality, contract response and all other requirements
Added 17 mins ago
B
General Repair Technician - Static
BGIS
Ottawa, ON
- Full-time
…management database. Ensures work completed meets quality, contract response and all other…
Added 17 mins ago
B
General Manager
BGIS
Toronto, ON
- Full-time
At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are…
Added 17 mins ago
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Facility Manager III
BGIS
Vancouver, BC
- Full-time
…operating parameters of the Statement of Work and management contract. This job is accountable for the management, financial and operational performance of a facility or group of facilities…
Added 17 mins ago
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Facility Manager III - Future Opportunities
BGIS
Vancouver, BC
- Full-time
…operating parameters of the Statement of Work and management contract. This job is accountable for the management, financial and operational performance of a facility or group of facilities…
Added 18 mins ago
AM
Civil Design Engineer
Aplin Martin
Vancouver, BC
- Full-time
Preparation of contract documents for project tendering and execution of the project design drawings, and;
Added 18 mins ago
CT
AMHW, Supported Employment & Education Specialist, PEPP
CMHA Thames Valley Addiction and Mental Health Services
St. Thomas, ON
- $27.14 to $30.01 CAD / hour
- Full-time
Full-Time, Contract (End Date: March 31, 2027)
Added 46 mins ago
CO
Foreperson - Winter Control
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
- Full-time
Job Status: Contract Positions (Winter Control)
Added 48 mins ago
A
Construction Manager/Site Superintendent
Ameresco
AB · Canada - Alberta - Edmonton
- Full-time
…mins of Edmonton, Alberta for an Energy Savings Performance Contract, with construction…
Added 48 mins ago
Engineer, Capital Projects
Trans Mountain
Edmonton, AB
Added 48 mins ago
PH
Building Maintenance Worker
Potentia Human Resources Inc.
BC · Kelowna Central, British Columbia
- Temporary
temporary contract with an immediate start, with the potential to extend
Added 1 hour ago
LL
Warehouse Traffic Clerk 2nd Shift
Lineage Logistics
Calgary, AB
- Full-time
Compile and maintain records of inbound and outbound shipments. Plan and direct driver’s assignments including checking them in, assigning their doors, and checking them out once the load…
Added 1 hour ago
U
Route Service Supervisor - UniFirst Canada
UniFirst
Langley (District), BC
- Full-time
Driver’s License & Safe Driving Record: Must be at least 21 years of age with a valid driver’s license, a clean driving record, and reliable transportation. Must meet all Ministry of…
Added 1 hour ago
QP
Operations Manager
QuadReal Property Group
Mississauga, ON
- Full-time
…performance, Dynamics work-order and inspection activity, fleet driver-safety metrics and other operational…
Added 1 hour ago
TP
Assistant housekeeping manager
The Pickle Lake Hotel
Pickle Lake, ON
- From $28.84 CAD / hour
- Full-time
- On-site
Added 1 hour ago
Civil Project Engineer, Municipal
ISL Engineering & Landservices
Victoria, BC
Lead contract administration through tender and construction: bid review, contractor coordination, progress payments, change orders, site reviews and project close-out.
Added 1 hour ago
IH
Inside sales representative
Island Home Hardware
Grand Manan, NB
- $15.9 to $16.5 CAD / hour
- Full-time
- On-site
Estimate or quote prices, credit or contract terms, warranties and delivery dates
Added 1 hour ago
B
General Repair Technician - Static
BGIS
Ottawa, ON
- Full-time
…management database. Ensures work completed meets quality, contract response and all other…
Added 1 hour ago
C
Electrical Engineer / System Integrator
Canal
ON · Ontario, Canada
- Full-time
Ensure that engineering deliverables meet regulatory standards, contract and client requirements
Added 1 hour ago
B
Junior Transportation Support Coordinator
Brunel
Kitimat, BC
- $35 to $38 CAD / hour
- Contract
…or dispatch operations. This role provides operational and contract management support for passenger transportation services, including scheduling and optimizing transportation routes,…
Added 1 hour ago
MT
Parts Sales Professional (Outside Sales) - 5 Month Contract NEW!!!
Maxim Truck and Trailer
Brandon, MB
- Temporary
Parts Sales Professional (Outside Sales) - 5 Month Contract
Added 1 hour ago
TO
Human Resources Coordinator
Township of Adjala-Tosorontio
Alliston, ON
- Contract
Valid Ontario Class G Driver’s Licence and reliable vehicle for business use.
Added 1 hour ago
MT
Used Trailer Sales Manager NEW!!!
Maxim Truck and Trailer
Winnipeg, MB
- Full-time
…used trailer by assisting with conditions, locations, sales contract details, making sales calls with Sales Representatives, sourcing specialized trailers and responding to customer…
Added 1 hour ago
CC
EARTHWORKS/BULK EXCAVATION FOREPERSON
Conwest Contracting
Vancouver, BC
- Full-time
Manage project scheduling, daily work requirements, daily paperwork, crew, and contract payment items on an ongoing basis.
Added 1 hour ago
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CIVIL CONSTRUCTION FOREPERSON
Conwest Contracting
Vancouver, BC
- Full-time
Manage project scheduling, daily work requirements, daily paperwork, crew, and contract payment items on an ongoing basis.

OCS

Facilities Administrator

Whitewater, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

About The Role:

Key Responsibilities:

Act as the Customer interface in answering any fleet / Security queries received.
Create requisitions through the Oracle system across all the business units.
Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
Manage communications for the teams.
Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
Collate weekly, monthly, quarterly and ad hoc reports as requested.
Preparation of presentations, spreadsheets, minutes of meetings and reports
Assist in the preparation and administration of tender and contract documents.
Co-ordinate the Diary Management and travel arrangements for the team.
General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
Documentation of processes and implementation of efficiencies as they are developed.
Collate Driver License Information Forms annually.
Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
Analyse data from various reports
Other duties as maybe assigned from time to time.

Essential Hiring Criteria:

Relevant third level qualification
Good experience in a similar role is desirable
Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
Knowledge of Microsoft Project would be an asset.
Familiarity with ERP systems, particularly Oracle would be advantageous.
Strong organisational and analytical capabilities with attention to detail, high levels of integrity, and professionalism at all times, with a proven ability to multi-task.
Ability to work well in a fast paced target driven environment.
Sound judgment and decision making skills and ability to work under pressure.
Excellent influencing, interpersonal and communication skills.
Capable of working on own initiative.
Customer Focused and a good team player.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅ Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀 Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝 Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰 Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support for fleet and security operations, including customer and supplier queries, Oracle requisitions, invoice processing, document management, and team communications. Prepare reports and presentations, track fleet KPIs and vehicle orders, support tenders and contracts, and coordinate meetings, travel, and process improvements.

Requirements

A relevant third-level qualification is required, and experience in a similar role is desirable. Candidates should have strong Microsoft Office skills, ideally familiarity with Oracle and Microsoft Project, and demonstrate organization, analytical ability, attention to detail, communication skills, sound judgment, and the ability to work independently and under pressure.

Skills

Facilities Administration
Fleet Administration
Security Administration
Customer Service
Oracle
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
ERP Systems
Data Analysis
KPI Reporting
Invoice Processing
Document Management
Tender and Contract Administration

Benefits

Digital Learning Courses
Retail Discounts
Rewards
Wellbeing Resources
Professional Development
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Fleet Management
Security
Oracle
ERP Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
SharePoint
Document Management System
Requisitions
Invoice Processing
Supplier Queries
Customer Service
KPI Reporting
Data Analysis
Monthly Reports
Tender Documents
Contract Administration
Purchase Orders
Vehicle Procurement
Driver License Information
Compliance
Process Improvement
Diary Management
Travel Coordination

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