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Added 1 min ago
TO
Senior Mechanical Inspector
Town of Whitby
Garden St. Branch Office
- Full-time
…both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our…
Added 1 min ago
TO
Senior Building Inspector
Town of Whitby
Garden St. Branch Office
- Full-time
…both internally and externally, the successful candidate will help us achieve our mission that together we deliver services that make a difference in our…
Added 1 min ago
Banquets - Coordinator
Northland Properties
Ottawa, ON
As an Event Coordinator, you will have the opportunity to help develop and mentor your team, uphold standards for your department, and have a direct impact on the success of the location.…
Added 1 min ago
OT
Residential Construction Instructor
Omnia Training
AB
- Full-time
General labour fundamentals and safety systems
Added 1 min ago
Financial Service Representative
Money Mart
Belleville, ON
…creating a workplace where employees can grow, make an impact, and help customers navigate everyday financial needs. If you’re passionate about customer service, relationship building, and…
Added 1 min ago
S
General Labourer
Sandvik
North Bay, ON
- Full-time
Currently, we have an opening for a General Labourer. In this role, you will support daily production operations, assist with material handling, prepare products for processing, and help…
Added 7 mins ago
SJ
General construction labourer
St. John's Sports & Entertainment Ltd.
St. John's, NL
- From $20.96 CAD / hour
- Part-time
- On-site
Added 16 mins ago
ON
Engine Service Officer
Ontario Northland
ON
- $127,790 to $150,332 CAD / year
- Full-time
Secondary School Diploma or General Educational Development (GED) certificate.
Added 16 mins ago
R
Damage Insurance Agent (Bilingual)
RBC
Beaconsfield, QC · Beauharnois, QC · Beloeil, QC · Blainville, QC · Boucherville, QC · Brossard, QC · Candiac, QC · Chambly, QC · Châteauguay, QC · Côte-Saint-Luc, QC · Dollard-Des Ormeaux, QC · Dorval, QC · Drummondville, QC · La Prairie, QC · Laval, QC · Longueuil, QC · Mascouche, QC · Mont-Royal, QC · Mont-Saint-Hilaire, QC · Mont-Tremblant, QC · Montreal, QC · Pointe-Claire, QC · Repentigny, QC · Rosemère, QC · Saint-Bruno-de-Montarville, QC · Saint-Constant, QC · Saint-Eustache, QC · Saint-Jean-sur-Richelieu, QC · Saint-Jérôme, QC · Saint-Lambert, QC · Saint-Sauveur, QC · Salaberry-de-Valleyfield, QC · Sept-Îles, QC · Sherbrooke, QC · Sorel-Tracy, QC · Terrebonne, QC · Vaudreuil-Dorion, QC · Westmount, QC
- Full-time
…end of the phone providing insurance advice and options to help clients protect what’s important to them. You’re empathetic, helpful friendly and provide clear, upfront insurance advice for…
Added 16 mins ago
W
Manager
Wesley
Hamilton, ON
- Full-time
- Temporary
STEP (Skills Training and Employment Pathway) is Wesley's new three-year employment program designed to help Government-Assisted Refugees build successful careers and achieve economic…
Added 16 mins ago
NC
Registered Early Childhood Educator
Native Child & Family Services of Toronto
Toronto, ON
- $26.35 to $34.38 CAD / hour
- Contract
…children, such as literacy and interactive learning activities to help ensure that children are ready to learn and to make it easier for them to transition to…
Added 16 mins ago
M
Call Centre Representative (Full-Time)
Mainroad
Surrey, BC
- Full-time
…times, accuracy in data entry, urgency to assist and patience to help the general public in stressful…
Added 16 mins ago
EC
Registered Nurse (Casual)
Eatonville Care Centre
Toronto, ON · Etobicoke, ON
- Full-time
We are hiring employees to work on a casual basis to help us fulfil our scheduling needs and fill vacant shifts as they arise. We are offering flexible hours.
Added 16 mins ago
T
Senior Finance Analyst
TD
Toronto, ON
- Full-time
Provide financial analysis and/or advanced general finance / accounting or related operational support as assigned
Added 16 mins ago
T
Equity Research Intern/Co-op
TD
Toronto, ON
- Full-time
Our Total Rewards package reflects the investments we make in our colleagues to help them and their families achieve their financial, physical, and mental well-being goals. Total Rewards at…
Added 16 mins ago
SE
Maintenance Planner, Mechanical
Suncor Energy
Fort McMurray, AB
- Full-time
…uplifts, annual bonuses, and long-term financial rewards. We also help you save for your future by offering pension programs, and savings plans with company…
Added 16 mins ago
C
Executive Assistant to SVP/MD - Capital Markets
CIBC
Toronto, ON
- Full-time
CIBC Capital Markets provides corporate, government, and institutional clients with innovative solutions to help them raise capital, and grow and invest actively throughout North America,…
Added 16 mins ago
C
PT Bake-Off/Deli Clerk (Watrous Food #405) Saskatoon, SK - Saskaton Co-op
Co-op
Watrous, SK
- Part-time
To adjust minor complaints in keeping with general sales policy and to refer more serious complaints to the Department Manager.
Added 16 mins ago
C
PT General Clerk (Hepburn Hybrd #404) Hepburn, SK - Saskatoon Co-op
Co-op
Hepburn, SK
- Part-time
To be responsible for general maintenance and equipment up-keep, as directed by the store manager.
Added 20 mins ago
HB
Medical office manager
HeLa Beauty and Medical
Petawawa, ON
- $70,000 to $85,000 CAD / year
- Full-time
- On-site
Business administration and management, general
Added 29 mins ago
SH
Part Time - Kinesiologist or Exercise Physiologist
Stem Health
Toronto, ON
- Part-time
…longevity, athletic performance, chronic disease management, or general…
Added 29 mins ago
S
CSR, Business Support
SaskPower
Prince Albert, SK
- Full-time
…the best jobs in the province. Our challenging careers will help you grow, while being surrounded by a team committed to safety, openness, collaboration and accountability. We offer highly…
Added 29 mins ago
R
Driver Helper
RONA
Hamilton, ON
- Full-time
At RONA, our employees let their passion blossom every day. Our teams are driven by the desire to help people bring their projects to life and are committed to making a difference in the…
Added 29 mins ago
SG
Software/Firmware Development Engineer
Socomec Group
Brampton, ON
- Full-time
Prepare/write clear and concise operational documentation including manuals, online help, etc.
Added 29 mins ago
E
HR Business Partner
Eaton
AB · Edmonton, AB
- Full-time
…program. Please note the salary information shown above is a general guideline only. Salaries are based upon candidate skills, experience, and qualifications, as well as market and business…

OCS

Facilities Administrator

Whitewater, MB, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

About The Role:

Key Responsibilities:

Act as the Customer interface in answering any fleet / Security queries received.
Create requisitions through the Oracle system across all the business units.
Timely receipting and processing of invoices and routing exceptions to appropriate team members for resolution.
Respond to all queries from suppliers and/or vendors. Managing and tracking all such queries, escalating as required to the Regional Fleet & Security Managers/ Security & Fleet Team and ensure the closure of these queries in a timely and efficient manner.
Information management, including the population and upkeep of the Fleet & Security SharePoint site and Document Management System
Manage communications for the teams.
Ensure adherence to relevant Company Policies and Procedures from a compliance point of view.
Track, analyse and format fleet KPI’s for inclusion in Department monthly report.
Collate weekly, monthly, quarterly and ad hoc reports as requested.
Preparation of presentations, spreadsheets, minutes of meetings and reports
Assist in the preparation and administration of tender and contract documents.
Co-ordinate the Diary Management and travel arrangements for the team.
General administration including typing of correspondence/reports, proof-reading, printing, filing as requested by the Fleet Team
Documentation of processes and implementation of efficiencies as they are developed.
Collate Driver License Information Forms annually.
Assist in the preparation of vehicle and equipment purchase orders and the tracking of the delivery of the ordered units.
Analyse data from various reports
Other duties as maybe assigned from time to time.

Essential Hiring Criteria:

Relevant third level qualification
Good experience in a similar role is desirable
Excellent knowledge of the Microsoft Office products including MS Word, Excel, PowerPoint and Outlook
Knowledge of Microsoft Project would be an asset.
Familiarity with ERP systems, particularly Oracle would be advantageous.
Strong organisational and analytical capabilities with attention to detail, high levels of integrity, and professionalism at all times, with a proven ability to multi-task.
Ability to work well in a fast paced target driven environment.
Sound judgment and decision making skills and ability to work under pressure.
Excellent influencing, interpersonal and communication skills.
Capable of working on own initiative.
Customer Focused and a good team player.

About The Company:

OCS UK & Ireland is a leading facilities management company with 50,000+ colleagues and a turnover in excess of £2bn. We deliver innovative, award-winning services within facilities management, hard services, cleaning, security and catering.

Our mission is to make people and places the best they can be for our colleagues, customers and the communities we serve. Our commitment to doing business the right way is rooted in our TRUE values - Trust, Respect, Unity, and Empowerment.

Why Work for OCS?

✅ Award-Winning Employer : Ranked 36th on Glassdoor’s Best Companies to Work For 2025 - we value and motivate our people.

🚀 Digital Learning : The OCS Academy offers digital courses and resources to help you build skills and grow your career.

🙂 Retail Perks With our Hapi app, you can gain access to exclusive discounts, rewards and wellbeing resources.

📝 Professional Growth : 600+ live learners across UK&I - Empowering colleagues with further development and qualifications!

💰 Flexible Pay : Access a portion of earned wages before payday with our Wagestream App! (Contract Specific)

How to Apply:

If you are interested in joining a business that encourages professional development, career progression and the chance to work with inspirational people then please click apply and register your interest! You can also sign up to our job alerts when registering which will notify you when other suitable vacancies are available.

We are an equal opportunities employer and rely on a diverse workforce with a broad range of knowledge, skills, and backgrounds to deliver our goals. We offer an inclusive and welcoming environment and actively encourage applications from all individuals regardless of race, gender, nationality, religion, sexual orientation, disability, or age.

Apply About employer

More about this job

Responsibilities

Provide administrative support for fleet and security operations, including customer and supplier queries, Oracle requisitions, invoice processing, document management, and team communications. Prepare reports and presentations, track fleet KPIs and vehicle orders, support tenders and contracts, and coordinate meetings, travel, and process improvements.

Requirements

A relevant third-level qualification is required, and experience in a similar role is desirable. Candidates should have strong Microsoft Office skills, ideally familiarity with Oracle and Microsoft Project, and demonstrate organization, analytical ability, attention to detail, communication skills, sound judgment, and the ability to work independently and under pressure.

Skills

Facilities Administration
Fleet Administration
Security Administration
Customer Service
Oracle
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
ERP Systems
Data Analysis
KPI Reporting
Invoice Processing
Document Management
Tender and Contract Administration

Benefits

Digital Learning Courses
Retail Discounts
Rewards
Wellbeing Resources
Professional Development
Flexible Pay

Visa sponsorship

Not detected in the job text

Keywords

Facilities Management
Fleet Management
Security
Oracle
ERP Systems
Microsoft Office
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Outlook
Microsoft Project
SharePoint
Document Management System
Requisitions
Invoice Processing
Supplier Queries
Customer Service
KPI Reporting
Data Analysis
Monthly Reports
Tender Documents
Contract Administration
Purchase Orders
Vehicle Procurement
Driver License Information
Compliance
Process Improvement
Diary Management
Travel Coordination

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