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Added 8 mins ago
Area Manager
Indigo Park Canada
Calgary, AB
Temporary
…operations). The Area Manager supports senior management in the budget development process and manages programs to ensure the successful development, maintenance, and enhancement of…
Added 23 mins ago
Store Coordinator, Full-Time, Winners/Homesense, Luckakuck Way, Chilliwack
TJX Canada – Winners, Marshalls, HomeSense
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Full-time
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Added 23 mins ago
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Full-time
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Added 23 mins ago
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Added 38 mins ago
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Added 54 mins ago
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Odlum Brown Limited

Administrative Coordinator

Vancouver, BC, Canada

Job type: Full-time
Apply by: Nov 1, 2026
Experience: 3+ years of administrative experience supporting multiple team members or leaders in a professional services environment
Posting language: English
Posted: Oct 2, 2026

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Original job description

Who We Are

Anchored in our purpose to help clients achieve their financial goals, Odlum Brown has remained an independent, full-service investment firm for over 100 years. Wholly owned by its team members, the firm continues its tradition of leadership in the financial community as one of BC’s most respected investment firms.

THE OPPORTUNITY

We have an opportunity for an Administrative Coordinator to join our award-winning firm in the Vancouver office.

What You’ll Do

As the Administrative Coordinator, you will play an integral role in supporting the Corner Group, a collaborative team of 14 professionals. This role will provide operational, administrative, marketing, and data management support to help keep the team organized, efficient, and focused on delivering exceptional client service.

You will support day-to-day coordination across the team, including scheduling meetings, coordinating client and team events, supporting communications and marketing initiatives, maintaining accurate CRM data, and assisting with reporting and general office administration.

Responsibilities

Support daily operations for the Corner Group
Coordinate and schedule meetings for Advisors and the broader team
Assist with client communications, newsletters, and marketing campaigns
Help plan client appreciation and internal team events
Manage office administration, including supplies, couriers, and mailouts
Maintain CRM data, reporting, and team records
Provide general administrative support across the team

COMPETENCIES

Coordination – Prioritize, organize, and manage information, people, assets, resources, messages, tasks and/or activities to achieve a goal within timelines
Customer Service – Determine needs, capture relevant information, apply internal policy or regulation, and escalate and prioritize the requests of customers to answer inquiries, fulfill transactions, or resolve issues
Document and Information Management – Organize, store, maintain and retrieve documents, information and/or digital files to keep information accessible, orderly, secure, and up-to-date
Event and Meeting Management – Plan and execute events or meetings to ensure they run smoothly, meet objectives, remain within budget, and create a positive or memorable experience
Professionalism – Consistently demonstrate tact, diplomacy, courtesy, and a positive demeanor in interactions with others, fostering trust and respect in a professional environment
Systems and Application Proficiency – Use, maintain, manage, or improve specific systems or applications in our role to work effectively and efficiently
Analysis – Assess quantitative and qualitative data, information, or situations to understand the most important details, identify patterns or meaning, and translate it into useful recommendations, decisions, or actions

Knowledge And Experience

3+ years of administrative experience supporting multiple team members or leaders in a professional services environment
Proficiency with CRM systems; Salesforce experience is an asset
Intermediate proficiency of Microsoft 365, including Word, Excel and Outlook; experience with Copilot is an asset
Strong verbal and written communication skills
Strong reporting skills and attention to data accuracy
Reliable, self-motivated, and comfortable working independently
Adaptable and organized, with the ability to manage competing priorities in a fast-paced environment
Experience coordinating meetings, events, or office operations
Experience in financial services is an asset
Experience supporting social media activities is an asset

What We Offer

A culture of openness, collaboration, and respect is foundational to our firm. We are a diverse, driven group of individuals who genuinely care about one another and value each person’s contribution.

We offer a competitive and equitable total rewards package, including mentorship programs and meaningful professional development to support your continued growth. The expected compensation range for this role is $50,000 – $58,000 per year, plus eligibility for a performance-based bonus.

Our team is growing, and we are looking for a new team member to support this work. If this sounds like the environment you’d like to work in and you have the skills and experience for this role, we invite you to submit your cover letter and resume by October 16, 2026.

Candidates must be legally eligible to work in Canada. Any employment restrictions must be disclosed at the time of application, with supporting documentation provided prior to a potential offer of employment.

We are committed to fostering an inclusive and accessible workplace where all team members feel valued and supported. If you require accommodation during the recruitment process, please email us at careers@odlumbrown.com.

We appreciate your interest and thank you for considering this opportunity. We will contact candidates whose qualifications most closely align with the requirements for the role.

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More about this job

Responsibilities

Support the Corner Group’s daily operations by coordinating schedules, meetings, client communications, events, and marketing initiatives. Maintain CRM data and team records, assist with reporting, and handle general office administration.

Requirements

Requires at least three years of administrative experience supporting multiple team members or leaders in a professional services environment, along with CRM proficiency and intermediate Microsoft 365 skills. Candidates should have strong communication and reporting abilities, attention to data accuracy, and experience coordinating meetings, events, or office operations; financial services and Salesforce experience are assets.

Skills

Administrative Support
Team Coordination
Meeting Scheduling
Client Communications
Marketing Campaigns
Event Planning
Office Administration
CRM Data Management
Reporting
Microsoft 365
Salesforce
Data Accuracy
Document Management
Customer Service
Written Communication
Social Media Support

Benefits

Mentorship Programs
Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Financial Services
Administrative Coordination
Professional Services
CRM
Salesforce
Microsoft 365
Microsoft Word
Microsoft Excel
Microsoft Outlook
Copilot
Client Communications
Newsletters
Marketing Campaigns
Social Media
Meeting Coordination
Event Planning
Office Operations
Reporting
Data Management
Data Accuracy
Document Management
Customer Service
Team Records
Mailouts
Courier Coordination

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