Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 10, 2026

Hiring at a glance

View jobs

Open jobs: 5,030
Employers: 2,601

Advertised starting pay

Average starting payCAD / hour: $30.64Across 605 listings
Average starting payCAD / year: $72,693Across 392 listings
Average starting payUSD / year: $68,882Across 14 listings
Average starting payCAD / month: $4,999Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%50 listings
Hybrid: 14%686 listings
On-site: 85%4,256 listings

Not specified: 1% (38 listings)

Employers hiring include Canada Post - Postes Canada (266), HealthCareersInSask.ca (63), Chartwell (50).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 2 days ago
RT
Adjoint(e) exécutif(ve) / Executive Assistant
Rio Tinto
Montreal, QC
- Full-time
Added 2 days ago
SH
Bilingual Client Services & Office Assistant
Senior Helpers – Richmond, BC
Richmond, BC
- Part-time
Senior Helpers Richmond is seeking a friendly, organized bilingual team member to help seniors and their families connect with our services and support daily office operations.
Added 2 days ago
PH
Records Completion Registration Clerk
Providence Healthcare
Port Coquitlam, BC
- Other
Added 2 days ago
UB
administrative assistant
Uppal Building Supplies
Prince George, BC
- Full-time
Added 2 days ago
I-
Business Consultant / Business Effectiveness
IFG - International Financial Group
Toronto, ON
- Contract
Added 2 days ago
NW
Senior Purchasing Manager (Food Manufacturing)
Newly Weds Foods
Mississauga, ON
- Full-time
Added 2 days ago
SI
procurement specialist
Sabre Industrial Supplies Ltd
Surrey, BC
- Full-time
Added 2 days ago
HW
Human Resources Administrator
Harbourfront Wealth Management
Vancouver, BC
- $55,000 to $60,000 CAD / year
- Full-time
…wealth management firm with over $22 billion in assets under administration, comprised of five integrated entities: CIRO dealer, investment counsel, asset manager, U.S. Registered…
Added 2 days ago
NURSING UNIT CLERK
Southbridge Healthcare LP
Pickering, ON
Added 2 days ago
CC
Senior Contract Manager, Contract Structuring
Canadian Commercial Corporation
Ottawa, ON
- $100,589 to $115,428 CAD / year
- Full-time
Added 2 days ago
OC
Administrative Assistant - Human Resources Term
Ottawa Catholic School Board
Ottawa, ON
- Contract
Added 2 days ago
T
Executive Assistant
TD
Toronto, ON
- Full-time
Added 2 days ago
B
Managing Director, Corporate Finance Group
BMO
Calgary, AB · Edmonton, AB · Enbridge
- Full-time
Added 2 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Nisku, AB
Added 2 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Standard, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who
Added 2 days ago
HI
Executive Assistant
HUB International
Vancouver, BC
- Full-time
Added 2 days ago
Business Services Officer
Government of Alberta
AB
Added 2 days ago
HM
Executive Administrative Assistant and Office Manager
Heidelberg Materials
Edmonton, AB
- Full-time
The Executive Administrative Assistant and Office Manager will assist the Vice President of Cement Operations. This position is generally varied, including complex administrative duties,…
Added 2 days ago
C
Receptionist/Concierge Line #3- 19.5 hours biweekly 8am-4pm, 4pm-8pm
Chartwell
Brantford, ON
- Part-time
Added 2 days ago
CI
Administrative Assistant, Sustainable Energies Group (6-month contract)
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 2 days ago
CI
Managing Director, Credit Restructuring
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 2 days ago
CI
Executive Assistant
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 2 days ago
CI
Executive Assistant, Infrastructure
CPP Investments | Investissements RPC
Toronto, ON
- Full-time
Added 2 days ago
RJ
Administrative Assistant
Raymond James
Calgary, AB
- Full-time
Added 2 days ago
BC
Project Coordinator (Project management analyst)
BBA Consultants
Mont-Saint-Hilaire, QC · Mont-St-Hilaire, QC
- Full-time

OFIFC

Executive Assistant

Toronto, ON, M5A 1E8, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Objective:
To provide administrative, scheduling and financial support to the OFIFC Senior Director of Finance. This role requires sensitivity to time, organizational skills, and financial literacy or willingness to learn.

Key Deliverables:

Ensuring that the day-to-day tasks are efficiently managed and organized and to provide support for longer term projects.

Key Responsibilities:

Sr. Leadership Administrative Support (75%):

Manages and maintains schedules, appointments, meetings, conferences and travel arrangements;
Monitors, screens, responds to and distributes incoming communications;
Attends meetings as required and ensures that agendas, kits and other meeting materials are prepared;
Formats and distributes a variety of word documents, spreadsheets, and presentations as required;
Records, transcribes and distributes minutes of meetings;
Files and retrieves documents and reference materials in accordance with OFIFC’s Records Management system;
Answers and manages incoming calls;
Researches, obtains quotes, and purchases materials as required;
Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary;
Work closely with the Senior Director of Finance on special projects.

Administration and Coordination (25%):

Coordinates and delegates time workload priorities, activities and compliance with deadlines;
Collaborate with other Executive Assistants on an ongoing basis and as needed;
Monitors and updates OFIFC records and Records Management systems;
Ensures the OFIFC communication and OFIFC templates are correct, professional and follows OFIFC’s style guide;
Researches, drafts and recommends practices to improve operational efficiencies.

Education/Work Experience:

High school diploma/GED
Over 3, up to and including 5 years of executive administrative experience
Post-secondary education in office administration or a related discipline desirable
Minimum 1 year experience in a financial support role
Past experience working in an Indigenous organisation is considered an asset

Behavioural Competencies:

Comfortable working within a finance department
Attention to detail and accuracy
Proactive & Takes Initiative
Excellent organisational and multi-tasking skills
Organized and Process driven
Confidentiality
Judgment & Decision Making
Effective Team Player

Technical Competencies:

High proficiency in Microsoft Office Suite (Word, Excel, Access, etc.)
Basic understanding of financial functions & practices
Comfortable with financial data, report compilation and presentations
Superior organisational, scheduling and time management skills
Strong knowledge of office procedures and practices, including strong digital literacy
Excellent communication skills (including listening, oral, written and telephone/email)
Proven ability to effectively coordinate administrative responsibilities
Self-motivator with the ability to work independently and in a team environment

What we offer:

Culture-based organization
Registered Pension Plan - Employer Matching
Hiring Range: $70,000 - $73,850
Full Pay Range: $70,000 - $82,000
Comprehensive Health benefits after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid)

The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply.

Preference will be given to qualified Turtle Island Indigenous people including members of First Nations, Inuit and Métis (recognized by the Metis National Council). Applicants claiming Indigenous ancestry will be required to provide supporting documentation to substantiate their claim.

Accommodation:

The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Candidates who participate in an interview will be informed of the outcome of their candidacy within 45 days following their final interview.

OFIFC does not use artificial intelligence or automated decision-making tools in the screening or selection of candidates for this position.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, scheduling, and financial support to the Senior Director of Finance. Responsibilities include managing communications, coordinating meetings, maintaining records, and assisting with special projects.

Requirements

Candidates must have a high school diploma or GED and 3 to 5 years of executive administrative experience, with at least 1 year in a financial support role. Proficiency in Microsoft Office and strong organizational skills are required.

Skills

Administrative support
Scheduling
Financial literacy
Records management
Microsoft Office Suite
Data entry
Communication
Time management
Multi-tasking
Attention to detail
Transcription
Report compilation
Financial functions
Operational efficiency
Confidentiality

Benefits

Registered Pension Plan
Employer Matching
Health Care Spending Account
Lifestyle Spending Account
Comprehensive Health Benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Finance
Scheduling
Records Management
Microsoft Office
Word
Excel
Access
Financial Reporting
Data Entry
Communication
Time Management
Operational Efficiency
Confidentiality
Indigenous Organization
Office Administration
Travel Arrangements
Meeting Minutes
Financial Literacy
Project Support

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