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Added 8 mins ago
LC
Pharmacy Assistant, Hourly Part Time Flexible Shifts
Loblaw Companies Limited
ON · Kenora, ON
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 8 mins ago
LC
Pharmacy Assistant, Hourly Part Time Evening
Loblaw Companies Limited
ON · Kenora, ON
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 39 mins ago
PF
Procurement Records Assistant
Planalto Financial
ON · Ontario, Canada
- Full-time
Role Description The Procurement Records Assistant is a full-time, on-site role based in Ontario, Canada. This role is responsible for organizing, maintaining, and updating procurement…
Added 1 hour ago
BW
Anesthesia Assistant, Anaesthesia Tech Services - BC Women’s Hospital & Health Centre
BC Women's Hospital and Health Centre
Vancouver, BC
- Full-time
Anesthesia Assistant, Anaesthesia Tech Services
Added 1 hour ago
S
Anesthesia Assistant, Anaesthesia Tech Services - BC Women’s Hospital & Health Centre
Sanya’k̓ula
Vancouver, BC
- Full-time
Anesthesia Assistant, Anaesthesia Tech Services
Added 2 hours ago
AH
Administrative Support IV
Alberta Health Services
AB · Greater Edmonton Metropolitan Area
- Full-time
Completion of post-secondary education in business administration, medical office assistant), or other related fields. Completion of 9–12-month Medical Office Certificate, medical…
Added 2 hours ago
AH
Administrative Support IV
Alberta Health Services
AB · Edmonton, AB
- Full-time
…that employees are scheduled appropriately, and employee pay data is captured in accordance with AHS policies, procedures, and collective agreement provisions. Your technical and…
Added 2 hours ago
AH
Administrative Support III
Alberta Health Services
Calgary, AB · Greater Calgary Metropolitan Area
- Part-time
…GI CAT, the successful candidate is responsible for referral data entry, maintaining referral and letter workqueues, responding to enquiries from and sending updates to referring providers,…
Added 2 hours ago
SM
Manager, Finance, Performance & Analytics
Stevenson Memorial Hospital
Alliston, ON
- Full-time
Advanced digital literacy and proficiency in Microsoft Office Suite; experience with data analytic tools, Meditech and other hospital information systems is an asset.
Added 2 hours ago
EC
operations assistant
EPC Canada
Gogama, ON
- Full-time
…quarrying industries. EPC Canada is looking for an Operations Assistant. Reporting to the Site Manager, the incumbent will be responsible for supporting managers in the planning and…
Added 2 hours ago
H
Medical Laboratory Assistant
HealthCareersInSask.ca
Prince Albert, SK
- Full-time
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Calgary, AB
- Part-time
Data entry for new prescriptions, and managing refill request processing
Added 2 hours ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Calgary, AB
- Full-time
Data entry for new prescriptions, and managing refill request processing
Added 3 hours ago
LI
Bookkeeper (Part-time)
Lulu Island Winery
Richmond, BC
- $23 to $27 CAD / hour
- Part-time
- On-site
Job Summary* Lulu Island Winery is looking for a *Bookkeeper/Administrative Assistant* to help with the organization and running of daily administrative operations of the winery. The ideal…
Added 3 hours ago
KM
receptionist
Kross Mitsubishi
Edmonton, AB
- $19 to $22 CAD / hour
- Full-time
- On-site
…and guiding them to the right person within the dealership. * Data Entry * Ensure visitors are comfortable and attended to. * Assist with a variety of administrative tasks, including…
Added 3 hours ago
DI
legal assistant
Doorstep Immigration Consultancy Limited
Surrey, BC
- $21 to $23 CAD / hour
- Full-time
- On-site
Job Summary* We are seeking a detail-oriented and organized Legal Assistant to support our legal team in various administrative and research tasks. The ideal candidate will possess strong…
Added 3 hours ago
P
office administrator
PhoneBox
Vancouver, BC
- $3,500 to $3,800 CAD / month
- Full-time
- On-site
Added 3 hours ago
US
Administrative Assistant
UPS Supply Chain Solutions
Mirabel, QC · CA - MIRABEL AIR SORT (PQMIR)
- Part-time
This position enters data for shipments. This position communicates effectively, solves intermediate level problems, assists with basic research, and demonstrates time management skills.…
Added 3 hours ago
W
(CAN) Manager, Production (Days)
Walmart
Maple, ON
- Full-time
Reporting to the Assistant General Manager, this position is responsible for optimizing product flow through the DC, resulting in timely, accurate store fulfillment. Utilizing an in depth…
Added 3 hours ago
SE
Regional Sales Leader - Industrial Automation
Schneider Electric
Calgary, AB
- $175,200 to $262,800 CAD / year
- Full-time
Data-driven decision-making skills with expertise in forecasting, pipeline management, and business planning.
Added 3 hours ago
Diagnostic Imaging Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of a recognized Medical Administrative Assistant Program at a recognized educational institution, a recognized medical secretary program or the first year of a…
Added 3 hours ago
Diagnostic Services Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
…Diagnostic Imaging and the supervision of the Diagnostic Services Assistant, the incumbent performs a variety of tasks relating to the clerical support function of the Diagnostic Services…
Added 3 hours ago
Diagnostic Services Clerk
Winnipeg Regional Health Authority
Winnipeg, MB
…Diagnostic Imaging and the supervision of the Diagnostic Services Assistant, the incumbent performs a variety of tasks relating to the clerical support function of the Diagnostic Services…
Added 3 hours ago
Clerk 3
Winnipeg Regional Health Authority
Winnipeg, MB
Successful completion of the Medical Administrative Assistant Program at Manitoba Institute of Trades & Technology, a recognized medical secretary program or the first year of a recognized…
Added 3 hours ago
Scheduling Clerk - Home Care
Winnipeg Regional Health Authority
Winnipeg, MB
…maintenance of Direct Service Staff* schedules by entering data in to the Home Care scheduling system, assigning, scheduling and communicating with Direct Service Staff, clients and other…

OFIFC

Executive Assistant

Toronto, ON, M5A 1E8, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Objective:
To provide administrative, scheduling and financial support to the OFIFC Senior Director of Finance. This role requires sensitivity to time, organizational skills, and financial literacy or willingness to learn.

Key Deliverables:

Ensuring that the day-to-day tasks are efficiently managed and organized and to provide support for longer term projects.

Key Responsibilities:

Sr. Leadership Administrative Support (75%):

Manages and maintains schedules, appointments, meetings, conferences and travel arrangements;
Monitors, screens, responds to and distributes incoming communications;
Attends meetings as required and ensures that agendas, kits and other meeting materials are prepared;
Formats and distributes a variety of word documents, spreadsheets, and presentations as required;
Records, transcribes and distributes minutes of meetings;
Files and retrieves documents and reference materials in accordance with OFIFC’s Records Management system;
Answers and manages incoming calls;
Researches, obtains quotes, and purchases materials as required;
Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary;
Work closely with the Senior Director of Finance on special projects.

Administration and Coordination (25%):

Coordinates and delegates time workload priorities, activities and compliance with deadlines;
Collaborate with other Executive Assistants on an ongoing basis and as needed;
Monitors and updates OFIFC records and Records Management systems;
Ensures the OFIFC communication and OFIFC templates are correct, professional and follows OFIFC’s style guide;
Researches, drafts and recommends practices to improve operational efficiencies.

Education/Work Experience:

High school diploma/GED
Over 3, up to and including 5 years of executive administrative experience
Post-secondary education in office administration or a related discipline desirable
Minimum 1 year experience in a financial support role
Past experience working in an Indigenous organisation is considered an asset

Behavioural Competencies:

Comfortable working within a finance department
Attention to detail and accuracy
Proactive & Takes Initiative
Excellent organisational and multi-tasking skills
Organized and Process driven
Confidentiality
Judgment & Decision Making
Effective Team Player

Technical Competencies:

High proficiency in Microsoft Office Suite (Word, Excel, Access, etc.)
Basic understanding of financial functions & practices
Comfortable with financial data, report compilation and presentations
Superior organisational, scheduling and time management skills
Strong knowledge of office procedures and practices, including strong digital literacy
Excellent communication skills (including listening, oral, written and telephone/email)
Proven ability to effectively coordinate administrative responsibilities
Self-motivator with the ability to work independently and in a team environment

What we offer:

Culture-based organization
Registered Pension Plan - Employer Matching
Hiring Range: $70,000 - $73,850
Full Pay Range: $70,000 - $82,000
Comprehensive Health benefits after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid)

The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply.

Preference will be given to qualified Turtle Island Indigenous people including members of First Nations, Inuit and Métis (recognized by the Metis National Council). Applicants claiming Indigenous ancestry will be required to provide supporting documentation to substantiate their claim.

Accommodation:

The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Candidates who participate in an interview will be informed of the outcome of their candidacy within 45 days following their final interview.

OFIFC does not use artificial intelligence or automated decision-making tools in the screening or selection of candidates for this position.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, scheduling, and financial support to the Senior Director of Finance. Responsibilities include managing communications, coordinating meetings, maintaining records, and assisting with special projects.

Requirements

Candidates must have a high school diploma or GED and 3 to 5 years of executive administrative experience, with at least 1 year in a financial support role. Proficiency in Microsoft Office and strong organizational skills are required.

Skills

Administrative support
Scheduling
Financial literacy
Records management
Microsoft Office Suite
Data entry
Communication
Time management
Multi-tasking
Attention to detail
Transcription
Report compilation
Financial functions
Operational efficiency
Confidentiality

Benefits

Registered Pension Plan
Employer Matching
Health Care Spending Account
Lifestyle Spending Account
Comprehensive Health Benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Finance
Scheduling
Records Management
Microsoft Office
Word
Excel
Access
Financial Reporting
Data Entry
Communication
Time Management
Operational Efficiency
Confidentiality
Indigenous Organization
Office Administration
Travel Arrangements
Meeting Minutes
Financial Literacy
Project Support

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