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Added 5 mins ago
MU
Administrative Officer
McGill University
Sainte-Anne-de-Bellevue, QC · Laird Hall
- Full-time
Reporting to the Director Administration, Faculty of Agricultural and Environmental Sciences (AES), the Administrative Officer is the operational and administrative manager of the…
Added 5 mins ago
B
Manager, Insurance Compliance
BMO
Toronto, ON · YNG
- Full-time
Provide leadership and project management to support regulatory changes impacting the business
Added 5 mins ago
BC
Contrôleur(se) des coûts - Cost Controller - Bird Heavy Civil
Bird Construction
Montreal, QC
- Full-time
Reporting to the Director Project Controls and to the Project Manager, the Cost Controller will manage the cost control system for the project scope, which includes budget preparation,…
Added 16 mins ago
QR
Superviseur /Salles de montre (quincaillerie et surfaces) /Showroom Supervisor (Hardware & Surface)
Quincaillerie Richelieu Ltée/Richelieu Hardware Ltd
Montreal, QC
- Full-time
Added 16 mins ago
BE
Branding and Design Specialist
Bluestar Equity
Toronto, ON · North York, ON
- $55,000 to $60,000 CAD / year
- Full-time
Our businesses bring together legal, accounting, wealth management, and advisory expertise under one platform, creating a collaborative environment focused on simplifying complexity and…
Added 16 mins ago
WH
General Manager
Waterstone Human Capital
Nanaimo, BC
- Full-time
Reporting to the Director of Operations & Sales, the General Manager is responsible for the overall operation of the residence, including resident care, programs, services, environmental…
Added 16 mins ago
V
Director Program Management
Verathon
Burnaby, BC
- Full-time
Verathon® is looking for a Director, Program Management to lead development execution for the Airway business unit, based in Burnaby, BC.
Added 18 mins ago
IM
Executive Business Coordinator
Ignite Management Services
Vancouver, BC
- $80,000 to $110,000 CAD / year
- Full-time
…processes in collaboration with Vancouver leadership and the Director of Finance. These responsibilities complement the role’s primary focus on providing high-level support to the Managing…
Added 18 mins ago
RH
Marketing Manager
Robert Half
Calgary, AB
- Full-time
Excellent organizational and project management skills.
Added 20 mins ago
Director, Corporate Strategy and Sector Policy
Independent Electricity System Operator
Canada
…planning functions, including business planning, enterprise risk management, enterprise change, procurement, workforce planning, etc. Identify opportunities to strengthen the Enterprise…
Added 20 mins ago
Back-End Delivery Manager
Government of Alberta
AB
This position will report to the Director, Identity and Access Management and will lead an assigned delivery team of approximately 9-15 staff and contingent labor in a matrixed delivery…
Added 20 mins ago
Program Controls Manager
Bell
Regina, SK
…projects, and stakeholders across the program. Reporting to the Director, Program Controls, the role will provide leadership across interface and handover management, risk governance, root…
Added 20 mins ago
Cost Estimator
Bell
Regina, SK
Present recommendations to the Director, Program Controls, project leaders, Finance, and executive stakeholders.
Added 35 mins ago
Insurance Advisor
Pomerleau
Montreal, QC
Under the supervision of the Director, Insurance, the incumbent acts as a trusted advisor to internal clients (both the A&C team and business units) regarding project insurance matters,…
Added 49 mins ago
H
Senior Director
Hays
Waterloo, ON
- $130 to $150 CAD / hour
- Contract
Role: Senior Director, Global Delivery Lead – Data Retention
Added 49 mins ago
RP
Manager, Research Program
RRC Polytech
Winnipeg, MB
- $96,865 to $136,510 CAD / year
- Full-time
…direction and input on programming and strategies from the National Director of the College-University network for entrepreneurship and research commercialization and the Director, Office…
Added 49 mins ago
S
Summer Student, Engineering
StandardAero
Langley (District), BC · City of Langley, BC
- Part-time
…the Langley, British Columbia facility and will report to the Director, Engineering –…
Added 50 mins ago
Coordinator, Administration / Coordonnateur,(trice), Administration
MSC Mediterranean Shipping Company SA
Montreal, QC
…effectively - from building and landlord relationships and vendor management through space planning, office installations, fit-outs and internal…
Added 1 hour ago
TS
Director, Digital
Talk Shop Media
Toronto, ON
- Full-time
We are looking for a Director, Social Media to bring bold thinking and cultural fluency to our dynamic, growing team at Talk Shop. This role is ideal for someone deeply immersed in culture,…
Added 1 hour ago
D|
Director, Regulatory Affairs - Packaging Compliance & Packaging Creation - Global
DECIEM | THE ABNORMAL BEAUTY COMPANY
Toronto, ON
- Full-time
Strong project management and organizational skills, with the ability to manage multiple complex, global initiatives and competing priorities in a fast-paced environment.
Added 1 hour ago
D|
Brand & Communication Manager - Origins - Global
DECIEM | THE ABNORMAL BEAUTY COMPANY
Toronto, ON
- Full-time
Strong project management ability, including timeline tracking, stakeholder engagement, and complex problem-solving.
Added 1 hour ago
A
1835 - Senior Director - Global Delivery Lead - Data Retention
Amyantek
Toronto, ON
- Contract
Position title: 1835 - Senior Director - Global Delivery Lead - Data Retention
Added 1 hour ago
K
Procurement Engineer
Kinectrics
Toronto, ON
- Full-time
Coordinate vendor management activities during procurement, including requests for quotation, purchase requisitions, progress reporting, expediting, and delivery-date management. Provide…
Added 1 hour ago
TS
Property Manager
The Salvation Army in Canada
Toronto, ON
- Full-time
Provides regular property operations, capital project, and equipment status reports to the Executive Director and THQ Property Consultant.
Added 1 hour ago
O
Senior Project Manager
OCS
London, ON
- Full-time
We are looking for an experienced Senior Project Manager to join our Frameworks Division, delivering refurbishment and building services projects across our national government frameworks.

OFIFC

Executive Assistant

Toronto, ON, M5A 1E8, Canada

Full-time

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Job details

Job type: Full-time
Posting language: English
Posted: Oct 7, 2026

Original job description

Objective:
To provide administrative, scheduling and financial support to the OFIFC Senior Director of Finance. This role requires sensitivity to time, organizational skills, and financial literacy or willingness to learn.

Key Deliverables:

Ensuring that the day-to-day tasks are efficiently managed and organized and to provide support for longer term projects.

Key Responsibilities:

Sr. Leadership Administrative Support (75%):

Manages and maintains schedules, appointments, meetings, conferences and travel arrangements;
Monitors, screens, responds to and distributes incoming communications;
Attends meetings as required and ensures that agendas, kits and other meeting materials are prepared;
Formats and distributes a variety of word documents, spreadsheets, and presentations as required;
Records, transcribes and distributes minutes of meetings;
Files and retrieves documents and reference materials in accordance with OFIFC’s Records Management system;
Answers and manages incoming calls;
Researches, obtains quotes, and purchases materials as required;
Review documents, reports, and correspondence prepared for executive signature for format, content, grammar, and spelling and make edits as necessary;
Work closely with the Senior Director of Finance on special projects.

Administration and Coordination (25%):

Coordinates and delegates time workload priorities, activities and compliance with deadlines;
Collaborate with other Executive Assistants on an ongoing basis and as needed;
Monitors and updates OFIFC records and Records Management systems;
Ensures the OFIFC communication and OFIFC templates are correct, professional and follows OFIFC’s style guide;
Researches, drafts and recommends practices to improve operational efficiencies.

Education/Work Experience:

High school diploma/GED
Over 3, up to and including 5 years of executive administrative experience
Post-secondary education in office administration or a related discipline desirable
Minimum 1 year experience in a financial support role
Past experience working in an Indigenous organisation is considered an asset

Behavioural Competencies:

Comfortable working within a finance department
Attention to detail and accuracy
Proactive & Takes Initiative
Excellent organisational and multi-tasking skills
Organized and Process driven
Confidentiality
Judgment & Decision Making
Effective Team Player

Technical Competencies:

High proficiency in Microsoft Office Suite (Word, Excel, Access, etc.)
Basic understanding of financial functions & practices
Comfortable with financial data, report compilation and presentations
Superior organisational, scheduling and time management skills
Strong knowledge of office procedures and practices, including strong digital literacy
Excellent communication skills (including listening, oral, written and telephone/email)
Proven ability to effectively coordinate administrative responsibilities
Self-motivator with the ability to work independently and in a team environment

What we offer:

Culture-based organization
Registered Pension Plan - Employer Matching
Hiring Range: $70,000 - $73,850
Full Pay Range: $70,000 - $82,000
Comprehensive Health benefits after the probationary period including Health Care Spending Account & Lifestyle Spending Account (100% Employer paid)

The OFIFC is committed to building a skilled and diverse workforce; we promote employment equity and encourage applicants to indicate if you belong to one of the four designated employment equity groups Women, Indigenous peoples, Persons with disabilities, or Members of visible minorities when you apply.

Preference will be given to qualified Turtle Island Indigenous people including members of First Nations, Inuit and Métis (recognized by the Metis National Council). Applicants claiming Indigenous ancestry will be required to provide supporting documentation to substantiate their claim.

Accommodation:

The OFIFC is committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs.

Candidates who participate in an interview will be informed of the outcome of their candidacy within 45 days following their final interview.

OFIFC does not use artificial intelligence or automated decision-making tools in the screening or selection of candidates for this position.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides comprehensive administrative, scheduling, and financial support to the Senior Director of Finance. Responsibilities include managing communications, coordinating meetings, maintaining records, and assisting with special projects.

Requirements

Candidates must have a high school diploma or GED and 3 to 5 years of executive administrative experience, with at least 1 year in a financial support role. Proficiency in Microsoft Office and strong organizational skills are required.

Skills

Administrative support
Scheduling
Financial literacy
Records management
Microsoft Office Suite
Data entry
Communication
Time management
Multi-tasking
Attention to detail
Transcription
Report compilation
Financial functions
Operational efficiency
Confidentiality

Benefits

Registered Pension Plan
Employer Matching
Health Care Spending Account
Lifestyle Spending Account
Comprehensive Health Benefits

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Finance
Scheduling
Records Management
Microsoft Office
Word
Excel
Access
Financial Reporting
Data Entry
Communication
Time Management
Operational Efficiency
Confidentiality
Indigenous Organization
Office Administration
Travel Arrangements
Meeting Minutes
Financial Literacy
Project Support

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