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Added 10 mins ago
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Manager Primary Health Care
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Experience as a leader who has developed and led innovative planning
Added 10 mins ago
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Manager Population Health
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
…relating to the qualifications of the position. By submitting your application, you consent to your application history and talent profile being shared with Human Resources and the…
Added 10 mins ago
Manager, McOpCo Operations
McDonald's Corporation
Calgary, AB
Partners with HR to run talent reviews and succession planning, building strong benches of future Operations Consultants and General Managers.
Added 10 mins ago
Senior Specialist Business Continuity
Independent Electricity System Operator
Canada
…government, municipalities and Indigenous communities, and planning for Ontario’s future electricity needs. Our employees play a key role in driving grid innovation, protecting the system…
Added 10 mins ago
Mgr Administration Serv
Insurance Corporation of British Columbia
BC · Prince George, BC · Duncan, BC · Nanaimo, BC · Courtenay, BC · Victoria, Brit
…connect with our recruitment team who will guide you through the application process and help you explore opportunities at ICBC. Of course, you’re welcome to apply for jobs at ICBC whether…
Added 25 mins ago
GT
Coordinator, Utilities Plumbing
Greater Toronto Airports Authority
Toronto, ON
- Full-time
As a GTAA employee, you’ll have access to amazing benefits, including retirement planning, comprehensive group health benefits, an employee assistance programs (EAP), paid leave, education…
Added 25 mins ago
R
VP, People
Rewind
Remote, Canada
- Full-time
- Remote
…encourage team members to think creatively, take ownership, and lead improvements. Your ideas and actions drive our…
Added 25 mins ago
Software Development Manager, S3 Storage
Amazon
Vancouver, BC
Lead a team of talented software engineers, fostering their growth and development while delivering critical components of S3's architecture
Added 25 mins ago
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OSP Construction Project Lead
Beanfield
Bolton, ON
- $65,000 to $80,000 CAD / year
- Full-time
Reporting to the Manager, Strategic Projects, the OSP Construction Project Lead is responsible for overseeing certain construction OSP projects, including forced relocates, large customer…
Added 25 mins ago
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Senior Manager, Content Production, Learning Solutions
Autodesk
Toronto, ON
- Full-time
The Senior Manager, Learning Solutions will lead a multidisciplinary team and enterprise content production capability that combines contemporary media, AI-enabled innovation, and…
Added 25 mins ago
A
Senior Manager, Content Production, Learning Solutions
Autodesk
Toronto, ON
- Full-time
The Senior Manager, Learning Solutions will lead a multidisciplinary team and enterprise content production capability that combines contemporary media, AI-enabled innovation, and…
Added 25 mins ago
A
Senior Manager, Content Production, Learning Solutions
Autodesk
Montreal, QC
- Full-time
The Senior Manager, Learning Solutions will lead a multidisciplinary team and enterprise content production capability that combines contemporary media, AI-enabled innovation, and…
Added 25 mins ago
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Cybersecurity Architect (Governance, Risk and Compliance)
Centennial College
Toronto, ON · Greater Toronto Area, Canada
- $51.95 to $60.02 CAD / hour
- Full-time
Lead the creation and maintenance of reference architectures to ensure they are reflective of the operational environment
Added 25 mins ago
OC
Research Scientist
Olds College of Agriculture & Technology
Olds, AB
- $80,000 to $95,000 CAD / year
- Full-time
The Research Scientist is responsible for recommending and planning research projects in conjunction with the research team and applicable external stakeholders. Further, they act as the…
Added 25 mins ago
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Technical Product Manager
Embold
Calgary, AB
- Full-time
Delivery. Lead design, development, and planning from idea to release, running sprints and keeping scope honest.
Added 40 mins ago
Supervisor – Electrical Assembly
Tigercat | MacDonald Steel
Brant, ON
Lead, coach, and support a team of assemblers to achieve daily production, quality, and safety targets.
Added 40 mins ago
End User Support Analyst
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…committed to creating an environment where everyone can thrive and lead what’s next, whether they’re in the field or at a desk. We attract people who care deeply about making an impact on…
Added 40 mins ago
Distribution Engineer
The City of Red Deer
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Lead Technical Engineering Projects - Manage and provide engineering leadership for power quality, environmental initiatives, distributed generation, and construction standards projects.
Added 40 mins ago
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Solution Architect-OneStream
KPMG
ON · Toronto, Ontario
- Full-time
This is a highly technical role for professionals who can architect, design and lead complex enterprise implementations. You will work alongside KPMG’s EPM consultants and client finance…
Added 40 mins ago
NS
Senior Business Analyst
Nova Scotia Power
Halifax, NS
- Full-time
Assess the impacts of technology or process changes on continuity requirements and lead operational readiness, ensuring relevant needs are incorporated into solution and implementation…
Added 40 mins ago
ON
Business Planning Specialist
Ontario Northland
North Bay, ON
- Contract
Collaborate closely with the Lead, Business Planning, to gather and document detailed requirements from stakeholders related to business plan, annual report and business cases.
Added 41 mins ago
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Associate Shopper Marketing Manager
Jamieson Wellness Inc.
Toronto, ON
- $62,900 to $94,300 CAD / year
- Full-time
Lead cross-functional collaboration across teams: work closely with Sales and Commercial Excellence to align brand strategies with customer plans; partner with Finance on forecasting and…
Added 41 mins ago
PB
Senior Internal Auditor
Pacific Blue Cross
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- $80,000 to $115,000 CAD / year
- Full-time
As the Senior Internal Auditor specializing in IT Audit, you will lead IT-focused audits from planning through reporting, assessing key technology, cybersecurity, and transformation risks…
Added 55 mins ago
Operations & Administrative Coordinator
Okanagan College
Kelowna, BC
Collaborates and consults with Financial Services to prepare the annual portfolio planning and budget submission.
Added 55 mins ago
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Mortgage Specialist
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- Full-time
…national partnerships and/or creates local partnerships to lead discussions about home financing…

Okanagan College

Operations & Administrative Coordinator

Kelowna, BC, Canada

Desired Start Date: January 4, 2027 Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually) Bargaining Unit: Exempt - Excluded Support Appointment Type: Continuing Full-Time Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30 Posting Closing Date: November 19, 2026

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Job details

Pay: Desired Start Date: January 4, 2027 Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually) Bargaining Unit: Exempt - Excluded Support Appointment Type: Continuing Full-Time Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30 Posting Closing Date: November 19, 2026
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: January 4, 2027
Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually)
Bargaining Unit: Exempt - Excluded Support
Appointment Type: Continuing Full-Time
Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30
Posting Closing Date: November 19, 2026

\nYour Opportunity

Under the general direction of the Dean, Teaching & Learning Innovations, and indirectly the Associate Dean, the Operations and Administrative Coordinator coordinates a broad range of activities in line with the portfolio's annual and long-term plans. The OPS tracks the portfolio budgets and provides financial analysis and recommendations to the Deans. This position coordinates instructional workload and contracts, and it plans and implements portfolio projects and initiatives. The Coordinator provides administrative support to the Dean's Office.

Functions and Duties

Financial and Budget Management:

Assists in the budget process. Monitors submission timelines and requirements, including required formats and guidelines.

Collaborates and consults with Financial Services to prepare the annual portfolio planning and budget submission.

Tracks the operating, special purpose, new initiatives and capital budgets of the portfolio. Reviews programs, projects and services and provides recommendations to the Deans. Implements the follow-up actions.

Works with the Deans to identify the projections in each part of the budget. Monitors expenditures within each departmental and unit budget.

Identifies financial needs and provides recommendations to the Deans so that the portfolio uses its resources appropriately.

Prepares financial information and analysis for portfolio statistics, reports, proposals and business plans, including confidential reports.

Identifies and investigates unusual transactions. Ensures that the portfolio follows financial processes and procedures. Finds the causes of variances and recommends corrective actions.

Generates requests to purchase and payment vouchers for portfolio activities.

Routes business contracts, license agreements and other items for approval.

Portfolio Operations and Planning:

Assists in the development and update of the annual and long-term portfolio plans.

Plans, coordinates and implements projects, initiatives and contracts in line with the educational plan and the portfolio plan.

Coordinates and tracks the workload of instructional employees assigned to the portfolio. Prepares the related contracts and staffing worksheets.

Assists the Dean and Associate Dean with complex, confidential and sensitive staffing issues that affect the portfolio.

Coordinates office and space assignments for the portfolio, in consultation with the Campus Administrators.

Works with other departments, portfolios and institutions to coordinate and deliver specific initiatives.

Develops and maintains effective communication within the portfolio and with other departments, portfolios, centres and campuses.

Keeps the portfolio orientation materials, standard operating procedures and policy manuals current.

Participates on Okanagan College committees and on ad hoc committees, working groups and task forces, as appropriate.

Supervision:

Supervises support staff positions on the Kelowna Campus and assigns duties, sets work priorities and schedules work.

Orients and trains supervised staff and supports their professional development.

Completes performance evaluations and manages performance for supervised staff, as required.

Monitors health and safety for supervised staff.

Completes recruitment and selection for supervised positions, in consultation with the Dean and Associate Dean.

Leads, guides and motivates staff to keep high standards of performance and service.

Administrative and Dean's Office Support:

Prepares confidential and sensitive correspondence, letters and reports for the Dean and Associate Dean.

Manages the schedules, calendars and travel arrangements of the Dean, Associate Dean and Library Operations Manager.

Acts as the first point of contact for the Dean and Associate Dean. Answers inquiries and resolves issues.

Organizes and schedules conferences, workshops, meetings and other events. Resolves schedule conflicts.

Schedules and attends department chair meetings. Records and distributes minutes and related materials.

Manages the onboarding and exit process for new and departing portfolio employees.

Assists with recruitment and selection for portfolio positions.

Tracks and submits employee evaluations for the portfolio.

Keeps records of vacation, illness, professional development and other absences.

Coordinates health and safety requirements and training for support staff in the portfolio.

Other Responsibilities:

Performs other duties and assists with special projects as assigned by the Dean or Associate Dean.

Education and Experience

Bachelor's degree in business administration or a related field.

Four or more years of related experience, preferably in a post-secondary education environment.

Experience in budget and financial management.

Experience in the supervision of staff.

Experience in a unionized environment is preferred.

An equivalent combination of education and experience may be considered.

Skills and Abilities

Proven project management skills.

Excellent organizational, budgeting and financial management skills.

Ability to synthesize data and information and to present findings and recommendations.

Ability to generate and analyze reports.

Ability to supervise, lead and motivate staff.

Ability to deal with internal and external contacts with tact and diplomacy.

Ability to handle confidential information with discretion.

Must be flexible and able to manage high work volume and conflicting priorities to meet deadlines.

Strong written and verbal communication skills.

Strong analytical and problem-solving skills.

Ability to plan and think strategically.

Team player who works well in a collegial and collaborative environment.

Advanced computer skills, with proficiency in Microsoft Office, complex databases and financial systems.

Our Values

Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

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More about this job

Responsibilities

The Operations and Administrative Coordinator manages portfolio budgets, financial analysis, and instructional workload contracts. They also provide administrative support to the Dean's Office and supervise support staff at the Kelowna campus.

Requirements

Candidates must possess a bachelor's degree in business administration or a related field. At least four years of related experience, preferably in a post-secondary environment, is required along with strong financial and leadership skills.

Skills

Budget management
Financial analysis
Project management
Staff supervision
Administrative support
Strategic planning
Data synthesis
Report generation
Communication
Problem-solving
Microsoft Office
Contract coordination
Performance management
Scheduling
Conflict resolution

Visa sponsorship

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Keywords

Budgeting
Financial Analysis
Project Management
Staff Supervision
Administrative Support
Post-secondary Education
Contract Management
Strategic Planning
Performance Evaluation
Microsoft Office
Business Administration
Operations Management
Reporting
Scheduling
Onboarding
Policy Manuals
Health and Safety
Financial Services
Workload Coordination
Confidentiality

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