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Added 1 day ago
H
IT Project Manager
HrBrain
Featured · Posted directly by employer
Waterloo, ON
- $70 CAD / hour
- Contract
Partner closely with the Product Owner, business stakeholders, technology teams, architects, vendors, and other delivery partners to coordinate priorities and maintain delivery alignment.
Added just now
SG
National Account Performance & Compliance Manager
Schindler Group
Toronto, ON
- Full-time
The National Accounts Operations & Performance Manager is responsible for supporting the execution, performance, and ongoing success of National and Key Account programs. This role works…
Added just now
BV
JUNIOR ASSISTANT MANAGER
Bikini Village
L'étang-du-nord, QC
- Full-time
Being part of a family-owned business committed to the community;
Added just now
WP
Senior Project Manager
WINMAR® Property Restoration Specialists - Corporate
SK · Saskatchewan, Canada
- Full-time
The Senior Project Manager is the full financial owner of every assigned file, responsible for driving profitability from first notice of loss through final closeout. This role controls…
Added just now
SC
Jr. Construction Project Manager
SPECTRAFORCE Canada
Point Tupper, NS
- Contract
Important: This is a junior-level support position, NOT a senior Project Manager role. Current students, recent graduates, and early-career candidates are encouraged. Extensive construction…
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ON
Business Planning Specialist
Ontario Northland
North Bay, ON
- Contract
POSITION: Business Planning Specialist (12 Month Contract)
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BV
ASSISTANT MANAGER
Bikini Village
Victoria, BC
- Full-time
Being part of a family-owned business committed to the community;
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Z
Media Project Manager
Zenith
Toronto, ON
- Full-time
We’re looking for a Project Manager with hands-on media agency experience to manage day-to-day project delivery for a dedicated client account at Zenith. This role requires a strong…
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OA
Regular Full-Time Supervisor, Cemetery Operations, City of Oshawa
Ontario Association of Cemetery and Funeral Professionals (OACFP)
Oshawa, ON
- Full-time
Reporting to the Manager, Waste, Parking & Cemetery Services or designate, this position is responsible for the on-site supervision, coordination and administration of cemetery programs and…
Added just now
JW
Associate Shopper Marketing Manager
Jamieson Wellness Inc.
Toronto, ON
- $62,900 to $94,300 CAD / year
- Full-time
Position Title: Associate Shopper Marketing Manager, Canada BU
Added just now
SG
Digital Marketing & Creative Specialist
Sun Glow Window Covering Products of Canada LTD
Toronto, ON · Greater Toronto Area, Canada
- Full-time
This is a hands-on position for someone who enjoys combining creativity with technology and business development. You'll work across social media, graphic design, website content, digital…
Added just now
BV
ASSISTANT MANAGER
Bikini Village
Bromont, QC
- Full-time
Being part of a family-owned business committed to the community;
Added just now
PS
Financial Controller
Professional Staffing
Mississauga, ON
- $130,000 to $150,000 CAD / year
- Full-time
The organization combines creative excellence with the agility of an owner-led, mid-sized business. Their operating culture is built on calm problem-solving, transparency, curiosity,…
Added just now
TF
Pricing Analyst
TransPro Freight Systems
Milton, ON
- Full-time
…Hybrid, 4 days in the office each week, as scheduled by the manager. In office days may be amended as determined by management to meet business…
Added just now
CH
Strategic Demand Planner
Confidential Hires
London, ON
- Full-time
Act as backup for the S&OP Manager, supporting facilitation and execution of the broader S&OP process when required
Added 15 mins ago
L&
Retail Store Manager - Mississauga
Lindt & Sprüngli USA
Mississauga, ON · LCA - CAN - Retail - Mississauga - ON
- Full-time
We are looking for an enthusiastic and keen individual to fill the role of Retail Store Manager for our Lindt store in the Mississauga location. The ideal candidate must possess strong…
Added 15 mins ago
P
Broiler Business Manager
P&H
Cambridge, ON
- Full-time
We are seeking a Broiler Business Manager to join our New-Life Mills team. This role is responsible for leading and supporting sales staff for the broiler business in Southwestern Ontario.…
Added 15 mins ago
Operations & Administrative Coordinator
Okanagan College
Kelowna, BC
Prepares financial information and analysis for portfolio statistics, reports, proposals and business plans, including confidential reports.
Added 15 mins ago
CT
Social Media Consultant
Canadian Tire Corporation
Toronto, ON
- Full-time
Support the Social Media Assistant Manager in executing strategic plans for organic social content on both CTR and HBC social channels, collaborating with internal teams and agencies to…
Added 15 mins ago
L&
Retail Store Manager - Mississauga
Lindt & Sprüngli (Canada), Inc
Mississauga, ON · LCA - CAN - Retail - Mississauga - ON
- Full-time
We are looking for an enthusiastic and keen individual to fill the role of Retail Store Manager for our Lindt store in the Mississauga location. The ideal candidate must possess strong…
Added 15 mins ago
CC
Finance Manager
Context Creative
Toronto, ON
- Full-time
We’re looking for a Finance Manager who loves when things balance, deadlines are met, and everyone has the information they need.
Added 15 mins ago
B
Software Developer (New or Recent Graduate)
BMO
Toronto, ON · FCP
- Full-time
…design, provides advice on security requirements and debugs business systems and service applications. Applies deep knowledge of algorithms, data structures and programming languages to…
Added 15 mins ago
B
Mortgage Specialist
BMO
Calgary, AB
- Full-time
Cultivates, builds, and manages relationships with a referral network to build a pipeline of new mortgage business and increase BMO’s share of the home financing market. Actively identifies…
Added 15 mins ago
B
Customer Service Representative
BMO
Timmins, ON
- Full-time
…deliver the desired customer experience and achieve overall business…
Added 15 mins ago
B
Vice President, Investment Banking - Metals and Mining
BMO
Toronto, ON · Vancouver, BC · FCP
- Full-time
…Miami, and the acquisition of Euroz Hartleys’ capital markets business in…
Added 15 mins ago
B
Personal Banking Associate
BMO
Richmond, BC
- Full-time
…deliver the desired customer experience and achieve overall business…

Okanagan College

Operations & Administrative Coordinator

Kelowna, BC, Canada

Desired Start Date: January 4, 2027 Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually) Bargaining Unit: Exempt - Excluded Support Appointment Type: Continuing Full-Time Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30 Posting Closing Date: November 19, 2026

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Job details

Pay: Desired Start Date: January 4, 2027 Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually) Bargaining Unit: Exempt - Excluded Support Appointment Type: Continuing Full-Time Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30 Posting Closing Date: November 19, 2026
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: January 4, 2027
Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually)
Bargaining Unit: Exempt - Excluded Support
Appointment Type: Continuing Full-Time
Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30
Posting Closing Date: November 19, 2026

\nYour Opportunity

Under the general direction of the Dean, Teaching & Learning Innovations, and indirectly the Associate Dean, the Operations and Administrative Coordinator coordinates a broad range of activities in line with the portfolio's annual and long-term plans. The OPS tracks the portfolio budgets and provides financial analysis and recommendations to the Deans. This position coordinates instructional workload and contracts, and it plans and implements portfolio projects and initiatives. The Coordinator provides administrative support to the Dean's Office.

Functions and Duties

Financial and Budget Management:

Assists in the budget process. Monitors submission timelines and requirements, including required formats and guidelines.

Collaborates and consults with Financial Services to prepare the annual portfolio planning and budget submission.

Tracks the operating, special purpose, new initiatives and capital budgets of the portfolio. Reviews programs, projects and services and provides recommendations to the Deans. Implements the follow-up actions.

Works with the Deans to identify the projections in each part of the budget. Monitors expenditures within each departmental and unit budget.

Identifies financial needs and provides recommendations to the Deans so that the portfolio uses its resources appropriately.

Prepares financial information and analysis for portfolio statistics, reports, proposals and business plans, including confidential reports.

Identifies and investigates unusual transactions. Ensures that the portfolio follows financial processes and procedures. Finds the causes of variances and recommends corrective actions.

Generates requests to purchase and payment vouchers for portfolio activities.

Routes business contracts, license agreements and other items for approval.

Portfolio Operations and Planning:

Assists in the development and update of the annual and long-term portfolio plans.

Plans, coordinates and implements projects, initiatives and contracts in line with the educational plan and the portfolio plan.

Coordinates and tracks the workload of instructional employees assigned to the portfolio. Prepares the related contracts and staffing worksheets.

Assists the Dean and Associate Dean with complex, confidential and sensitive staffing issues that affect the portfolio.

Coordinates office and space assignments for the portfolio, in consultation with the Campus Administrators.

Works with other departments, portfolios and institutions to coordinate and deliver specific initiatives.

Develops and maintains effective communication within the portfolio and with other departments, portfolios, centres and campuses.

Keeps the portfolio orientation materials, standard operating procedures and policy manuals current.

Participates on Okanagan College committees and on ad hoc committees, working groups and task forces, as appropriate.

Supervision:

Supervises support staff positions on the Kelowna Campus and assigns duties, sets work priorities and schedules work.

Orients and trains supervised staff and supports their professional development.

Completes performance evaluations and manages performance for supervised staff, as required.

Monitors health and safety for supervised staff.

Completes recruitment and selection for supervised positions, in consultation with the Dean and Associate Dean.

Leads, guides and motivates staff to keep high standards of performance and service.

Administrative and Dean's Office Support:

Prepares confidential and sensitive correspondence, letters and reports for the Dean and Associate Dean.

Manages the schedules, calendars and travel arrangements of the Dean, Associate Dean and Library Operations Manager.

Acts as the first point of contact for the Dean and Associate Dean. Answers inquiries and resolves issues.

Organizes and schedules conferences, workshops, meetings and other events. Resolves schedule conflicts.

Schedules and attends department chair meetings. Records and distributes minutes and related materials.

Manages the onboarding and exit process for new and departing portfolio employees.

Assists with recruitment and selection for portfolio positions.

Tracks and submits employee evaluations for the portfolio.

Keeps records of vacation, illness, professional development and other absences.

Coordinates health and safety requirements and training for support staff in the portfolio.

Other Responsibilities:

Performs other duties and assists with special projects as assigned by the Dean or Associate Dean.

Education and Experience

Bachelor's degree in business administration or a related field.

Four or more years of related experience, preferably in a post-secondary education environment.

Experience in budget and financial management.

Experience in the supervision of staff.

Experience in a unionized environment is preferred.

An equivalent combination of education and experience may be considered.

Skills and Abilities

Proven project management skills.

Excellent organizational, budgeting and financial management skills.

Ability to synthesize data and information and to present findings and recommendations.

Ability to generate and analyze reports.

Ability to supervise, lead and motivate staff.

Ability to deal with internal and external contacts with tact and diplomacy.

Ability to handle confidential information with discretion.

Must be flexible and able to manage high work volume and conflicting priorities to meet deadlines.

Strong written and verbal communication skills.

Strong analytical and problem-solving skills.

Ability to plan and think strategically.

Team player who works well in a collegial and collaborative environment.

Advanced computer skills, with proficiency in Microsoft Office, complex databases and financial systems.

Our Values

Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

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More about this job

Responsibilities

The Operations and Administrative Coordinator manages portfolio budgets, financial analysis, and instructional workload contracts. They also provide administrative support to the Dean's Office and supervise support staff at the Kelowna campus.

Requirements

Candidates must possess a bachelor's degree in business administration or a related field. At least four years of related experience, preferably in a post-secondary environment, is required along with strong financial and leadership skills.

Skills

Budget management
Financial analysis
Project management
Staff supervision
Administrative support
Strategic planning
Data synthesis
Report generation
Communication
Problem-solving
Microsoft Office
Contract coordination
Performance management
Scheduling
Conflict resolution

Visa sponsorship

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Keywords

Budgeting
Financial Analysis
Project Management
Staff Supervision
Administrative Support
Post-secondary Education
Contract Management
Strategic Planning
Performance Evaluation
Microsoft Office
Business Administration
Operations Management
Reporting
Scheduling
Onboarding
Policy Manuals
Health and Safety
Financial Services
Workload Coordination
Confidentiality

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