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Added 1 min ago
Supervisor – Electrical Assembly
Tigercat | MacDonald Steel
Brant, ON
Reporting to the Plant Manager, the Assembly Supervisor is responsible for leading the operations of the afternoon shipping / receiving and assembly department, including Wire Harness and…
Added 1 min ago
Equipment Service Support - Harvesting Heads
Tigercat | MacDonald Steel
Prince George, BC · Williams Lake, BC · Kamloops, BC
…and engineering will be required daily. Conduct root cause analysis of failures for continuing improvement and prioritization of…
Added 1 min ago
Finance - Senior Financial Accountant
Mohawk Medbuy Corporation (MMC)
ON · Thunder Bay, ON · Kingston, ON · London, ON · Toronto, ON · Oakville, ON · Burlington, ON · Chatham-Kent, ON
The Senior Financial Accountant (SFA) is a pivotal role in Financial Services. Reporting to the Manager, Finance, the SFA ensures the accuracy and integrity of the organization’s financial…
Added 1 min ago
ON
Business Planning Specialist
Ontario Northland
North Bay, ON
- Contract
3 – 5 years’ experience in strategic planning, business analysis, business case development and report writing
Added 1 min ago
OA
Regular Full-Time Supervisor, Cemetery Operations, City of Oshawa
Ontario Association of Cemetery and Funeral Professionals (OACFP)
Oshawa, ON
- Full-time
…of life advantage, while maintaining a strong commitment to financial…
Added 1 min ago
JW
Associate Shopper Marketing Manager
Jamieson Wellness Inc.
Toronto, ON
- $62,900 to $94,300 CAD / year
- Full-time
Reporting to the Retail Activation Manager, Canada BU, the Associate Shopper Marketing Manager will play a pivotal role in unlocking growth by planning and executing best-in-class shopper…
Added 1 min ago
PS
Financial Controller
Professional Staffing
Mississauga, ON
- $130,000 to $150,000 CAD / year
- Full-time
…partner more deeply with executive leadership on forward-looking financial planning - including cash flow forecasting, job/event profitability analysis, annual budgeting, and project margin…
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CH
Strategic Demand Planner
Confidential Hires
London, ON
- Full-time
Own KPI reporting and demand planning for department, including variance narratives, trend analysis, and leadership insights
Added 1 min ago
CO
Financial Services Supervisor & Systems Coordinator
City of London, Canada
London, ON
- $62,220 to $90,408 CAD / year
- Full-time
Reports to the Manager or designate. Performs Corporate accounting functions including sundry receivables; reserve and trust funds; accounts payables; account reconciliation and analysis;…
Added 16 mins ago
Operations & Administrative Coordinator
Okanagan College
Kelowna, BC
…long-term plans. The OPS tracks the portfolio budgets and provides financial analysis and recommendations to the Deans. This position coordinates instructional workload and contracts, and…
Added 16 mins ago
CT
Social Media Consultant
Canadian Tire Corporation
Toronto, ON
- Full-time
Support the Social Media Assistant Manager in executing strategic plans for organic social content on both CTR and HBC social channels, collaborating with internal teams and agencies to…
Added 16 mins ago
B
Mortgage Specialist
BMO
Calgary, AB
- Full-time
Conducts independent analysis and assessment to resolve strategic issues.
Added 16 mins ago
B
Vice President, Investment Banking - Metals and Mining
BMO
Toronto, ON · Vancouver, BC · FCP
- Full-time
Uses financial analysis to proactively identify opportunities to cross-sell.
Added 16 mins ago
A
Project Manager
AtkinsRéalis
Fort St. John, BC
- Full-time
…teams in Canada and we are seeking an Environmental Project Manager to join our Fort St. John team. This position is office/hybrid/or remote work based, focused on projects locally in…
Added 30 mins ago
Financial Services Supervisor & Systems Coordinator-C1433
City of London
London, ON
Reports to the Manager or designate. Performs Corporate accounting functions including sundry receivables; reserve and trust funds; accounts payables; account reconciliation and analysis;…
Added 30 mins ago
Manager, Frontline Transformation
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Manager responsible for architecting and optimizing future field execution by identifying frontline value-creation opportunities and translating field strategy into clear operating models,…
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Manager, Sales Initiatives
CONA Services
Brampton, ON
The Sales Initiatives Manager will be an enabler of system-wide focus on exceeding our customers’ expectations, supported by eﬃcient & eﬀective sales operations. The role will collaborate…
Added 30 mins ago
Manager, Sales Initiatives
CONA Services
Brampton, ON
The Sales Initiatives Manager will be an enabler of system-wide focus on exceeding our customers’ expectations, supported by eﬃcient & eﬀective sales operations. The role will collaborate…
Added 30 mins ago
Manager, Frontline Transformation
CONA Services
Brampton, ON
Manager responsible for architecting and optimizing future field execution by identifying frontline value-creation opportunities and translating field strategy into clear operating models,…
Added 30 mins ago
Senior Financial Analyst
CityofOttawa
Ottawa, ON
Reporting to the Manager of Financial Planning, the Senior Financial Analyst provides analytical resources to OPS including:
Added 30 mins ago
LB
Brand Marketing Future Opportunities
Labatt Breweries of Canada
Toronto, ON
- Full-time
ROLE SUMMARY: At Labatt, we're building some of Canada's most loved and recognized brands. We're looking for a Brand Manager who is equal parts marketer, business owner and consumer…
Added 30 mins ago
Sr. Brand Manager - Future Opportunities
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Toronto, ON
…loved and recognized brands. We're looking for a Senior Brand Manager who can think like a business owner, lead with the consumer and turn bold ideas into sustainable…
Added 30 mins ago
UO
Manager, Human Resources
University of British Columbia
Vancouver, BC · UBCV | Institute for Computing Information and Cognitive Systems / Computer Science Building (ICCS)
- $7,158.42 to $10,292.25 CAD / month
- Full-time
The Manager, Human Resources is responsible for leading and overseeing the human resource activities and strategic goals for one of the university’s largest academic units, the Department…
Added 30 mins ago
T
Deputy Program Manager (DPM) – Program Enablement
Thales
Ottawa, ON
- Full-time
Accountable for financial planning, forecasting, resource optimization, and investment recommendations associated with Program Enablement initiatives, ensuring achievement of program…
Added 30 mins ago
T
Deputy Program Manager (DPM) – Ship Readiness & Sustainment (Costal/Core)
Thales
Ottawa, ON · Mill Bay, BC · Halifax, NS
- Full-time
Thales has a vacancy for a Deputy Program Manager (DPM) – Ship Readiness & Sustainment (Costal/Core) who will be responsible and accountable for ensuring the delivery of services to meet…

Okanagan College

Operations & Administrative Coordinator

Kelowna, BC, Canada

Desired Start Date: January 4, 2027 Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually) Bargaining Unit: Exempt - Excluded Support Appointment Type: Continuing Full-Time Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30 Posting Closing Date: November 19, 2026

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Job details

Pay: Desired Start Date: January 4, 2027 Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually) Bargaining Unit: Exempt - Excluded Support Appointment Type: Continuing Full-Time Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30 Posting Closing Date: November 19, 2026
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: January 4, 2027
Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually)
Bargaining Unit: Exempt - Excluded Support
Appointment Type: Continuing Full-Time
Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30
Posting Closing Date: November 19, 2026

\nYour Opportunity

Under the general direction of the Dean, Teaching & Learning Innovations, and indirectly the Associate Dean, the Operations and Administrative Coordinator coordinates a broad range of activities in line with the portfolio's annual and long-term plans. The OPS tracks the portfolio budgets and provides financial analysis and recommendations to the Deans. This position coordinates instructional workload and contracts, and it plans and implements portfolio projects and initiatives. The Coordinator provides administrative support to the Dean's Office.

Functions and Duties

Financial and Budget Management:

Assists in the budget process. Monitors submission timelines and requirements, including required formats and guidelines.

Collaborates and consults with Financial Services to prepare the annual portfolio planning and budget submission.

Tracks the operating, special purpose, new initiatives and capital budgets of the portfolio. Reviews programs, projects and services and provides recommendations to the Deans. Implements the follow-up actions.

Works with the Deans to identify the projections in each part of the budget. Monitors expenditures within each departmental and unit budget.

Identifies financial needs and provides recommendations to the Deans so that the portfolio uses its resources appropriately.

Prepares financial information and analysis for portfolio statistics, reports, proposals and business plans, including confidential reports.

Identifies and investigates unusual transactions. Ensures that the portfolio follows financial processes and procedures. Finds the causes of variances and recommends corrective actions.

Generates requests to purchase and payment vouchers for portfolio activities.

Routes business contracts, license agreements and other items for approval.

Portfolio Operations and Planning:

Assists in the development and update of the annual and long-term portfolio plans.

Plans, coordinates and implements projects, initiatives and contracts in line with the educational plan and the portfolio plan.

Coordinates and tracks the workload of instructional employees assigned to the portfolio. Prepares the related contracts and staffing worksheets.

Assists the Dean and Associate Dean with complex, confidential and sensitive staffing issues that affect the portfolio.

Coordinates office and space assignments for the portfolio, in consultation with the Campus Administrators.

Works with other departments, portfolios and institutions to coordinate and deliver specific initiatives.

Develops and maintains effective communication within the portfolio and with other departments, portfolios, centres and campuses.

Keeps the portfolio orientation materials, standard operating procedures and policy manuals current.

Participates on Okanagan College committees and on ad hoc committees, working groups and task forces, as appropriate.

Supervision:

Supervises support staff positions on the Kelowna Campus and assigns duties, sets work priorities and schedules work.

Orients and trains supervised staff and supports their professional development.

Completes performance evaluations and manages performance for supervised staff, as required.

Monitors health and safety for supervised staff.

Completes recruitment and selection for supervised positions, in consultation with the Dean and Associate Dean.

Leads, guides and motivates staff to keep high standards of performance and service.

Administrative and Dean's Office Support:

Prepares confidential and sensitive correspondence, letters and reports for the Dean and Associate Dean.

Manages the schedules, calendars and travel arrangements of the Dean, Associate Dean and Library Operations Manager.

Acts as the first point of contact for the Dean and Associate Dean. Answers inquiries and resolves issues.

Organizes and schedules conferences, workshops, meetings and other events. Resolves schedule conflicts.

Schedules and attends department chair meetings. Records and distributes minutes and related materials.

Manages the onboarding and exit process for new and departing portfolio employees.

Assists with recruitment and selection for portfolio positions.

Tracks and submits employee evaluations for the portfolio.

Keeps records of vacation, illness, professional development and other absences.

Coordinates health and safety requirements and training for support staff in the portfolio.

Other Responsibilities:

Performs other duties and assists with special projects as assigned by the Dean or Associate Dean.

Education and Experience

Bachelor's degree in business administration or a related field.

Four or more years of related experience, preferably in a post-secondary education environment.

Experience in budget and financial management.

Experience in the supervision of staff.

Experience in a unionized environment is preferred.

An equivalent combination of education and experience may be considered.

Skills and Abilities

Proven project management skills.

Excellent organizational, budgeting and financial management skills.

Ability to synthesize data and information and to present findings and recommendations.

Ability to generate and analyze reports.

Ability to supervise, lead and motivate staff.

Ability to deal with internal and external contacts with tact and diplomacy.

Ability to handle confidential information with discretion.

Must be flexible and able to manage high work volume and conflicting priorities to meet deadlines.

Strong written and verbal communication skills.

Strong analytical and problem-solving skills.

Ability to plan and think strategically.

Team player who works well in a collegial and collaborative environment.

Advanced computer skills, with proficiency in Microsoft Office, complex databases and financial systems.

Our Values

Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

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More about this job

Responsibilities

The Operations and Administrative Coordinator manages portfolio budgets, financial analysis, and instructional workload contracts. They also provide administrative support to the Dean's Office and supervise support staff at the Kelowna campus.

Requirements

Candidates must possess a bachelor's degree in business administration or a related field. At least four years of related experience, preferably in a post-secondary environment, is required along with strong financial and leadership skills.

Skills

Budget management
Financial analysis
Project management
Staff supervision
Administrative support
Strategic planning
Data synthesis
Report generation
Communication
Problem-solving
Microsoft Office
Contract coordination
Performance management
Scheduling
Conflict resolution

Visa sponsorship

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Keywords

Budgeting
Financial Analysis
Project Management
Staff Supervision
Administrative Support
Post-secondary Education
Contract Management
Strategic Planning
Performance Evaluation
Microsoft Office
Business Administration
Operations Management
Reporting
Scheduling
Onboarding
Policy Manuals
Health and Safety
Financial Services
Workload Coordination
Confidentiality

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