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Added 1 min ago
UO
Senior Specialist, Communications and Marketing Strategy (Registrar)
University of Ottawa
Ottawa, ON · Tabaret Hall
- Full-time
…liaison between the Marketing and Communications team and the Office of the…
Added 2 mins ago
Supervisor – Electrical Assembly
Tigercat | MacDonald Steel
Brant, ON
Reporting to the Plant Manager, the Assembly Supervisor is responsible for leading the operations of the afternoon shipping / receiving and assembly department, including Wire Harness and…
Added 2 mins ago
LC
Gérant de service et caisses
Loblaw Companies Limited
Plessisville, QC
- Full-time
Oversee the day-to-day operations of a specific department within a store
Added 2 mins ago
Technical Account Manager Prin
Dayforce
Canada
…headquartered in Toronto, Ontario, and Minneapolis, Minnesota, with operations across North America, Europe, Middle East, Africa (EMEA), and the Asia Pacific Japan (APJ)…
Added 2 mins ago
GC
Information Management and Contract Specialist - Clerk's Department (Permanent Full-Time)
Grey County
Owen Sound, ON
- Full-time
This position has a hybrid work environment and will be expected to be in the office at least 50% of time, after successful completion of the probation period.
Added 2 mins ago
End User Support Analyst
Agriculture Financial Services Corporation
Lacombe, AB
…committed to creating an environment where everyone can thrive and lead what’s next, whether they’re in the field or at a desk. We attract people who care deeply about making an impact on…
Added 2 mins ago
CE
Rental Representative
Cooper Equipment Rentals Limited
Langley (District), BC
- Full-time
Thorough understanding of the construction industry, and of equipment rental fleet operations is an asset.
Added 2 mins ago
TR
Legal Publisher
Thomson Reuters
Montreal, QC · Canada, Montreal, Quebec
- Full-time
…AI content validation. Hybrid role (2 days per week in the office), based in…
Added 2 mins ago
W
(CAN) General Merchandise Team Lead
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Lethbridge, AB
- Full-time
2.Assists in providing direction and coordination of task completion as per communicated priorities from the Day Remodel Manager and Lead Specialist.
Added 2 mins ago
A
Deal Desk Analyst
ADP
Mississauga, ON
- Full-time
Job Title: Deal Desk Analyst - Commercial Operations Center of Excellence (CoE)
Added 2 mins ago
K
Senior Manager, ERP Advisory & Business Transformation
KPMG
ON · Toronto, Ontario
- Full-time
…private enterprise organizations modernize their finance and back-office operations through technology-enabled transformation. This role combines strategic advisory, ERP system selection,…
Added 2 mins ago
SG
National Account Performance & Compliance Manager
Schindler Group
Toronto, ON
- Full-time
The National Accounts Operations & Performance Manager is responsible for supporting the execution, performance, and ongoing success of National and Key Account programs. This role works…
Added 2 mins ago
C
Intermediate Traffic Engineer/Modeller
CIMA+
Burlington, ON
- $68,960 to $94,820 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 2 mins ago
C
Senior Traffic Engineer/Modeller
CIMA+
Toronto, ON
- $110,480 to $151,910 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 2 mins ago
C
Senior Traffic Engineer/Modeller
CIMA+
Burlington, ON
- $110,480 to $151,910 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 2 mins ago
C
Intermediate Traffic Engineer/Modeller
CIMA+
Toronto, ON
- $68,960 to $94,820 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 2 mins ago
PB
Senior Internal Auditor
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Burnaby, BC
- $80,000 to $115,000 CAD / year
- Full-time
In this role, you will lead end-to-end IT audits, evaluating technology controls related to cybersecurity, access management, system development, change management, and technology…
Added 17 mins ago
TP
Student Associate - Maintenance
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- Full-time
Coordonner les opérations de maintenance avec la production
Added 17 mins ago
Operations & Administrative Coordinator
Okanagan College
Kelowna, BC
Under the general direction of the Dean, Teaching & Learning Innovations, and indirectly the Associate Dean, the Operations and Administrative Coordinator coordinates a broad range of…
Added 17 mins ago
B
Property Services Coordinator
BGIS
Laval, QC
- Full-time
…of the building(s). Provides administrative support to the Operations team in a variety of areas including Work Order Management, Health, Safety & Environmental, Contract Management,…
Added 17 mins ago
RM
Manager - Diagnostic Imaging
Ross Memorial Hospital
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- Full-time
As the Integrated Manager, you will oversee day-to-day operations of Diagnostic Imaging services at both Ross Memorial Hospital (RMH) and Haliburton Highlands Health Services (HHHS). Your…
Added 17 mins ago
RO
FP&A Business Partner
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The FP&A Business Partner (Operations) serves as the strategic finance partner to Cultivation, Operations, and Supply Chain, translating operational and financial data into clear insights…
Added 17 mins ago
C
Intermediate Traffic Engineer/Modeller
CIMA+
Ottawa, ON
- $68,960 to $94,820 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 17 mins ago
C
Senior Traffic Engineer/Modeller
CIMA+
Ottawa, ON
- $97,360 to $133,870 CAD / year
- Full-time
…perspectives are welcomed and encouraged. In both the field and at the office, you’ll get plenty of opportunities to reach your full potential in an environment that’s engineered for…
Added 17 mins ago
BP
Customer & Programming Associate (Temporary - up to 18 Months)
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Burlington, ON
- Part-time
Under the guidance of the Manager and Branch Operations Lead, support collection initiatives, to ensure an accurate, tidy, balanced, and accessible collection that meets customer needs.

Okanagan College

Operations & Administrative Coordinator

Kelowna, BC, Canada

Desired Start Date: January 4, 2027 Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually) Bargaining Unit: Exempt - Excluded Support Appointment Type: Continuing Full-Time Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30 Posting Closing Date: November 19, 2026

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Job details

Pay: Desired Start Date: January 4, 2027 Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually) Bargaining Unit: Exempt - Excluded Support Appointment Type: Continuing Full-Time Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30 Posting Closing Date: November 19, 2026
Apply by: Nov 19, 2026
Posting language: English
Posted: Nov 9, 2026

Original job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: January 4, 2027
Salary Range: $67,893 -$95,050 annually (Typical hiring range $81,472 - $90,524 annually)
Bargaining Unit: Exempt - Excluded Support
Appointment Type: Continuing Full-Time
Schedule: Monday to Friday, 8:00 to 4:00 or 8:30 to 4:30
Posting Closing Date: November 19, 2026

\nYour Opportunity

Under the general direction of the Dean, Teaching & Learning Innovations, and indirectly the Associate Dean, the Operations and Administrative Coordinator coordinates a broad range of activities in line with the portfolio's annual and long-term plans. The OPS tracks the portfolio budgets and provides financial analysis and recommendations to the Deans. This position coordinates instructional workload and contracts, and it plans and implements portfolio projects and initiatives. The Coordinator provides administrative support to the Dean's Office.

Functions and Duties

Financial and Budget Management:

Assists in the budget process. Monitors submission timelines and requirements, including required formats and guidelines.

Collaborates and consults with Financial Services to prepare the annual portfolio planning and budget submission.

Tracks the operating, special purpose, new initiatives and capital budgets of the portfolio. Reviews programs, projects and services and provides recommendations to the Deans. Implements the follow-up actions.

Works with the Deans to identify the projections in each part of the budget. Monitors expenditures within each departmental and unit budget.

Identifies financial needs and provides recommendations to the Deans so that the portfolio uses its resources appropriately.

Prepares financial information and analysis for portfolio statistics, reports, proposals and business plans, including confidential reports.

Identifies and investigates unusual transactions. Ensures that the portfolio follows financial processes and procedures. Finds the causes of variances and recommends corrective actions.

Generates requests to purchase and payment vouchers for portfolio activities.

Routes business contracts, license agreements and other items for approval.

Portfolio Operations and Planning:

Assists in the development and update of the annual and long-term portfolio plans.

Plans, coordinates and implements projects, initiatives and contracts in line with the educational plan and the portfolio plan.

Coordinates and tracks the workload of instructional employees assigned to the portfolio. Prepares the related contracts and staffing worksheets.

Assists the Dean and Associate Dean with complex, confidential and sensitive staffing issues that affect the portfolio.

Coordinates office and space assignments for the portfolio, in consultation with the Campus Administrators.

Works with other departments, portfolios and institutions to coordinate and deliver specific initiatives.

Develops and maintains effective communication within the portfolio and with other departments, portfolios, centres and campuses.

Keeps the portfolio orientation materials, standard operating procedures and policy manuals current.

Participates on Okanagan College committees and on ad hoc committees, working groups and task forces, as appropriate.

Supervision:

Supervises support staff positions on the Kelowna Campus and assigns duties, sets work priorities and schedules work.

Orients and trains supervised staff and supports their professional development.

Completes performance evaluations and manages performance for supervised staff, as required.

Monitors health and safety for supervised staff.

Completes recruitment and selection for supervised positions, in consultation with the Dean and Associate Dean.

Leads, guides and motivates staff to keep high standards of performance and service.

Administrative and Dean's Office Support:

Prepares confidential and sensitive correspondence, letters and reports for the Dean and Associate Dean.

Manages the schedules, calendars and travel arrangements of the Dean, Associate Dean and Library Operations Manager.

Acts as the first point of contact for the Dean and Associate Dean. Answers inquiries and resolves issues.

Organizes and schedules conferences, workshops, meetings and other events. Resolves schedule conflicts.

Schedules and attends department chair meetings. Records and distributes minutes and related materials.

Manages the onboarding and exit process for new and departing portfolio employees.

Assists with recruitment and selection for portfolio positions.

Tracks and submits employee evaluations for the portfolio.

Keeps records of vacation, illness, professional development and other absences.

Coordinates health and safety requirements and training for support staff in the portfolio.

Other Responsibilities:

Performs other duties and assists with special projects as assigned by the Dean or Associate Dean.

Education and Experience

Bachelor's degree in business administration or a related field.

Four or more years of related experience, preferably in a post-secondary education environment.

Experience in budget and financial management.

Experience in the supervision of staff.

Experience in a unionized environment is preferred.

An equivalent combination of education and experience may be considered.

Skills and Abilities

Proven project management skills.

Excellent organizational, budgeting and financial management skills.

Ability to synthesize data and information and to present findings and recommendations.

Ability to generate and analyze reports.

Ability to supervise, lead and motivate staff.

Ability to deal with internal and external contacts with tact and diplomacy.

Ability to handle confidential information with discretion.

Must be flexible and able to manage high work volume and conflicting priorities to meet deadlines.

Strong written and verbal communication skills.

Strong analytical and problem-solving skills.

Ability to plan and think strategically.

Team player who works well in a collegial and collaborative environment.

Advanced computer skills, with proficiency in Microsoft Office, complex databases and financial systems.

Our Values

Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

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More about this job

Responsibilities

The Operations and Administrative Coordinator manages portfolio budgets, financial analysis, and instructional workload contracts. They also provide administrative support to the Dean's Office and supervise support staff at the Kelowna campus.

Requirements

Candidates must possess a bachelor's degree in business administration or a related field. At least four years of related experience, preferably in a post-secondary environment, is required along with strong financial and leadership skills.

Skills

Budget management
Financial analysis
Project management
Staff supervision
Administrative support
Strategic planning
Data synthesis
Report generation
Communication
Problem-solving
Microsoft Office
Contract coordination
Performance management
Scheduling
Conflict resolution

Visa sponsorship

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Keywords

Budgeting
Financial Analysis
Project Management
Staff Supervision
Administrative Support
Post-secondary Education
Contract Management
Strategic Planning
Performance Evaluation
Microsoft Office
Business Administration
Operations Management
Reporting
Scheduling
Onboarding
Policy Manuals
Health and Safety
Financial Services
Workload Coordination
Confidentiality

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