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Added 12 mins ago
TU
Undergraduate Programs Assistant
The University of British Columbia
Kelowna, BC
- $4,981 to $5,713 CAD / month
- Full-time
This position will provide student, faculty and financial related administrative support to the Department Head(s), faculty and staff in the Departments of Computer Science and Physics,…
Added 12 mins ago
N
Co-Op, IT, Digital Delivery
Nutrien
Saskatoon, SK
- Internship
An exciting co-op opportunity awaits a motivated student at our Saskatoon or Calgary Corporate office beginning January 2027 for an approximate 8-16 month term. This is a temporary,…
Added 12 mins ago
N
Co-Op, IT, Digital Delivery
Nutrien
Calgary, AB
- Internship
An exciting co-op opportunity awaits a motivated student at our Saskatoon or Calgary Corporate office beginning January 2027 for an approximate 8-16 month term. This is a temporary,…
Added 13 mins ago
ML
Sr. Specialist, Early Careers
Maple Leaf Foods Inc.
Mississauga, ON
- $71,000 to $103,000 CAD / year
- Full-time
We are one of the only food companies in Canada to set science-based targets.
Added 28 mins ago
Departmental Assistant, Civil, Geological and Environmental Engineering
University of Saskatchewan
Saskatoon, SK
…programs. This role contributes to curriculum development, student training, laboratory operations, and industry engagement activities. The assistant applies specialized technical knowledge…
Added 57 mins ago
PH
Medical Laboratory Technologist Cancer Genetics - Vancouver (Casual)
Provincial Health Services Authority
Vancouver, BC
- Part-time
Participates in quality assurance programs for the Section through methods such as gathering data on turn around times for tests, monitoring performance indicators, quality control…
Added 2 hours ago
Program Assistant- Health and Social Development
Okanagan College
Kelowna, BC
Every course you create, every student you support and every connection you build, it all matters.
Added 3 hours ago
A
Software Engineer - Factory Apps - Intern
Altera
Toronto, ON
- Full-time
Currently pursuing a Bachelor’s degree in Computer Science, Electrical Engineering, Computer Engineering, or a related field, with:
Added 3 hours ago
Data Analyst Intern (Winter/January 2027, 12 Months)
Internship List
Burnaby, BC · Oakville, ON · Toronto, ON
Some experience as a Data Analyst or pursuing a career path in Data Analytics/Data Science.
Added 4 hours ago
AF
Graduate Student, Forward Deployed Engineer
Ascendance Foundry
Toronto, ON
- Full-time
…categories: a) Strategy & Management Consulting, b) Analytics & Data Science, and c) Custom Application Development. While not all projects available to Fellows will be finalized and…
Added 4 hours ago
UO
Undergraduate Programs Assistant
University of British Columbia
Kelowna, BC · UBCO | Science Building (SCI)
- $4,981 to $5,713 CAD / month
- Full-time
This position will provide student, faculty and financial related administrative support to the Department Head(s), faculty and staff in the Departments of Computer Science and Physics,…
Added 5 hours ago
L
Medical Lab Technologist (OPSEU LAB) - Chemistry, Temporary Full Time (10 months)
LifeLabs
Toronto, ON
- Full-time
…environment. You will have 24-hour medical support through our Medical Science team and Medical Library, and the ability to teach our college and university student…
Added 5 hours ago
Medical Lab Technologist (OPSEU LAB), Chemistry
LifeLabs
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…environment. You will have 24-hour medical support through our Medical Science team and Medical Library, and the ability to teach our college and university student…
Added 5 hours ago
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Medical Lab Technologist (OPSEU LAB), Chemistry - Temporary Full Time (6 months)
LifeLabs
Mississauga, ON
- Full-time
…environment. You will have 24-hour medical support through our Medical Science team and Medical Library, and the ability to teach our college and university student…
Added 5 hours ago
Medical Lab Technologist (OPSEU LAB), Microbiology
LifeLabs
Toronto, ON
…environment. You will have 24-hour medical support through our Medical Science team and Medical Library, and the ability to teach our college and university student…
Added 5 hours ago
PC
Co-Op Actuarial Student
People Corporation
Burlington, ON · Oakville, ON · ON - Robertson & Eadie - Oakville
- Full-time
We are seeking an Actuarial Analyst (Pension) Co-Op student to join our Robertson, Eadie & Associates team in Burlington for the winter term (January through April, 2027).
Added 5 hours ago
BU
Marker Grader ERSC 2P15 Winter D3
Brock University
St. Catharines, ON · Main Campus (Employees)
- Part-time
…possible as outlined in our Flexible Work Arrangement Policy. As a student-centered organization, all employees are required to work on campus as…
Added 6 hours ago
Medical Lab Technologist (OPSEU LAB), Chemistry
LifeLabs
Toronto, ON
…environment. You will have 24-hour medical support through our Medical Science team and Medical Library, and the ability to teach our college and university student…
Added 7 hours ago
MH
Pharmacy Student - 3rd yr & 4th yr
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Edmonton, AB
- Full-time
…of the program and Registered with ACP to join our Pharmacy Student - Clinical Centre of…
Added 8 hours ago
HH
Sr Medical Laboratory Technologist Anatomical Pathology
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Coordinate and participate in the training and teaching of new technologists and technicians, as well as student technologists
Added 8 hours ago
MU
Tier 2 Canada Research Chair in Computational Biology - Department of Biological Sciences, Faculty of Arts and Science
MacEwan University
AB · Edmonton, AB
- Full-time
…across the institution, including Biological Sciences, Computer Science, Mathematics and Statistics, and Physical Sciences, to tackle complex biological challenges through data-intensive…
Added 8 hours ago
R|
Postdoctoral Fellow - Surgical and Interventional Sciences
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Do you want to work for a world-renowned research institute that pushes the boundaries of biomedical science and health research? Right here in Montreal! At the Research Institute of the…
Added 8 hours ago
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Développeur full stack intermédiaire / Intermediate Full Stack Developer
ALUMO
Montreal, QC
- Full-time
Alumo is Canada's leading provider of student benefits and wellness solutions. With decades of expertise and innovation, we support over 1.5 million students through more than 150 student…
Added 8 hours ago
CI
Student Intern, Process and Applications (SCM)
Celestica International LP
Toronto, ON
- $24 to $30 CAD / hour
…management and platform solutions, Celestica enables critical data center infrastructure for AI, cloud, and hybrid cloud and advances technologies in high-growth markets. Working with the…
Added 8 hours ago
Postgraduate Curriculum & Remediation Assistant
University of Toronto
Toronto, ON
…of Medicine lies at the heart of the Toronto Academic Health Science Network and is a global leader in ground-breaking research and education, spanning clinical medicine, basic science and…

Okanagan College

Program Assistant- Health and Social Development

Kelowna, BC, Canada

Desired Start Date: November 23, 2026 Position End Date: July 23, 2027 Salary Range: $28.76 to $32.82 hourly Bargaining Unit: Support Appointment Type: Non-Regular Full-Time

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Job details

Pay: Desired Start Date: November 23, 2026 Position End Date: July 23, 2027 Salary Range: $28.76 to $32.82 hourly Bargaining Unit: Support Appointment Type: Non-Regular Full-Time
Apply by: Nov 12, 2026
Posting language: English
Posted: Oct 29, 2026

Original job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: November 23, 2026
Position End Date: July 23, 2027
Salary Range: $28.76 to $32.82 hourly
Bargaining Unit: Support
Appointment Type: Non-Regular Full-Time

Schedule: Monday - Friday 8:30-4:30 (Sept - April) Monday - Friday 8:00-4:00 (May - Aug)
Posting Closing Date: November 12, 2026

This position may be occasionally required to work outside of college hours.

Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.

\nYour Opportunity

Under the general supervision of the Executive Assistant, Health and Social Development, provides clerical services and administrative coordination, development, and maintenance for student practicum placements. Provides administrative and program support to vocational instructors and students support in the Health and Social Development portfolio office.

Functions and Duties

PRACTICUM SUPPORT:
In consultation with the Program Chair, coordinates and sets up student practicum placements using HSPNet and other systems.
Enter all practicum requests and information into HSPNet to facilitate earlier placements
Liaison with facility managers and coordinators regarding possible units used for practicum placements.
Establish and maintain ongoing relationships with each clinical site throughout the Okanagan, Shuswap, and Thompson regions.
Coordinate and schedule practicum experiences in a variety of settings.
Coordinate regular communication with practicum sites to ensure streamlined planning for student practica.
Coordinates communication with clinical instructors and department Chairs regarding placement status.
Coordinates communication with other OC departments and other institutions doing practicum placements to ensure equitable placements of students in high demand areas and facilities.
Coordinate and maintain current contact information for all sites.
Tracks, maintain, re-new or create new Affiliation Agreements between Okanagan College and practicum facilities.

PROGRAM AND FINANCE SUPPORT:
Provides administrative support services for the Health and Social Development office by:
Providing reception services and responding to inquiries pertaining to Health and Social Development programs, screening calls and re-directing inquiries to the appropriate person or persons
Pick up-drop off and sort mail
Maintaining files, records and manuals, internal and external directories
Relaying messages to students
Providing support to the Program Advisory Committees by coordinating and attending meetings and preparing and distributing minutes
Coordination and support for programs in the accreditation process
Attend Chair meetings to record and distribute minutes as required
Preparing supply orders
Processes vocational instructor expense claims and Professional Development applications; reviewing for completeness and compliance with the collective agreement, and administers the first round of approval; coordinates final committee approval for PD funding; processes subsequent expense reimbursement and tracks total department PD funding on behalf of Finance.
Prepares, codes, and ensures accuracy of payment forms for invoices, expense claims, Visa statements, purchase orders, web requisitions, work requests, payment vouchers and service contracts
Budget support as necessary
Maintain/update program information on the college website

Assist with student orientation, recruitment strategies and activities
Assists with the planning, coordination, implementation and tracking of all marketing strategies, promotional material, and activities of all program areas in the portfolio
Promotes the programs and services of the portfolio through the implementation of marketing plans, personal contact, media, and other types of marketing activities
Coordinates the distribution and tracking of Science & Technology laptops
Provides instructional support services by:
Assist with formatting exams, course outlines, class hand-outs, correspondence, timetables, photocopying, faxing, typing and scanning materials as required;
Coordinates with support staff at other campuses
Assists with the administration and coordination of Vocational evaluations
Type student reference letters, maintain files, process reference requests from employers;
Order student name tags, photo ID cards, and graduation pins;
Assists with the coordination and set up of instructor interviews

Education and Experience

Completion of Grade 12 or equivalent plus two years of related post-secondary training (e.g. Office Administration) is required. Minimum two year of related experience is required.

Skills and Abilities

Data entry, data base maintenance experience, and experience using HSPNet system
Excellent written and verbal communication skills, superior customer service skills and attention to detail
Excellent research skills with the ability to synthesize data/information and develop/deliver findings and recommendations
Excellent computer skills and proficiency with Microsoft Office, Banner (an asset) or other databases. Website design and maintenance would be an asset. Ability to design and update forms in various formats.
Ability to learn new skills as new activities are undertaken and changes in technology occur
Ability to generate and analyze reports and to resolve difficulties with computer input data and retrieval
Excellent organizational, administrative, and problem-solving skills
Ability to prioritize and manage a high work volume and competing priorities to meet deadlines
Ability to manage a multitude of diverse activities, simultaneously under inflexible and critical time constraints with limited supervision
Ability to work effectively both independently and as part of a team with an aptitude for working in a collegial and collaborative environment
Ability to maintain a high level of integrity, discretion, and confidentiality and to handle sensitive issues with tact and diplomacy
Ability to work with a diverse group of individuals and resolve conflicts in a positive manner

Our Values

Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

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More about this job

Responsibilities

The Program Assistant provides administrative and clerical support for the Health and Social Development portfolio, including coordinating student practicum placements. They also assist with program marketing, financial processing, and general office operations to support instructors and students.

Requirements

Candidates must have completed Grade 12 or equivalent, plus two years of related post-secondary training in office administration. A minimum of two years of related experience is also required for this position.

Skills

Administrative support
Data entry
Database maintenance
HSPNet
Customer service
Communication
Research
Microsoft Office
Banner
Website maintenance
Organizational skills
Problem-solving
Time management
Record keeping
Meeting coordination

Visa sponsorship

Not detected in the job text

Keywords

Program Assistant
Administrative Coordination
Practicum Placements
HSPNet
Clerical Services
Vocational Instructors
Affiliation Agreements
Finance Support
Expense Claims
Professional Development
Marketing Strategies
Student Orientation
Banner
Microsoft Office
Data Analysis
Record Management
Higher Education
Office Administration
Scheduling
Communication

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