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Added 4 hours ago
LA
Maintenance Coordinator
Longboard Architectural Products
Abbotsford, BC
- Full-time
Reporting to the Maintenance Manager, the Maintenance Coordinator keeps our maintenance team supplied, organized, and ready to work. You'll manage spare parts and purchasing, keep our…
Added 1 day ago
TC
Engineering Administrator/Coordinator
Tridon Communications
AB · Edmonton, AB
- Full-time
We’re looking for an Engineering Administrator & Coordinator to support our Engineering Department through effective documentation, scheduling, reporting, and project coordination.
Added 1 day ago
MN
26-137 - Procurement Specialist
Metis Nation British Columbia
Surrey, BC
- Full-time
Designs and delivers training on the Procurement Policy, the PAT, and procurement best practices, and provides technical guidance and mentorship to the Purchasing Coordinator and ministry…
Added 1 day ago
MN
26-137 - Procurement Specialist
Métis Nation British Columbia
Surrey, BC
- Full-time
Monitors purchasing activity for compliance, identifies trends and recurring issues, and recommends corrective actions and Procurement Policy updates. Designs and delivers training on the…
Added 1 day ago
B
Maintenance Coordinator
Bioriginal
Saskatoon, SK
- Full-time
The Maintenance Coordinator is responsible for planning, scheduling, and coordinating maintenance activities to ensure equipment reliability and operational efficiency. This role focuses on…
Added 1 day ago
C
Purchase-to-Pay Coordinator (*1 Year Contract*)
CAPREIT
Toronto, ON
- Other
Position Summary: The Purchase-to-Pay Coordinator supports end-to-end transactional activities within the Procure-to-Pay (P2P) process, ensuring accurate purchase order management, invoice…
Added 1 day ago
HE
Project Coordinator
Hall Electrical Ltd
Vancouver, BC
- $70,000 to $80,000 CAD / year
- Full-time
Hall Electrical Ltd. is seeking an organized and proactive Electrical Project Coordinator to support electrical construction projects throughout the Lower Mainland. This role works closely…
Added 1 day ago
TF
Procurement Coordinator
The Fastener Group Ltd.
Calgary, AB
- Full-time
We are seeking a motivated and detail-oriented Procurement Coordinator to support purchasing activities within a fast-paced wholesale distribution environment
Added 1 day ago
5
Maintenance Coordinator
5d223159-c6e6-4a58-8983-33b7d2ffb0d2
Saskatoon, SK
- Full-time
The Maintenance Coordinator is responsible for planning, scheduling, and coordinating maintenance activities to ensure equipment reliability and operational efficiency. This role focuses on…
Added 1 day ago
Parks Project Coordinator-C1378
City of London
London, ON
Serves as the project coordinator for capital projects from planning to implementation, including research, coordination with others, design concepts, public engagement, detailed design,…
Added 1 day ago
PR
Safety Coordinator
PNR RailWorks
Guelph, ON
- Full-time
Reporting to the HSE Manager, the Health & Safety Coordinator works to support the overall HSE management system in an effort to minimize safety risks and promote a proactive and positive…
Added 1 day ago
TO
Procurement Coordinator
Taste of Nature Foods Inc
Markham, ON
- Full-time
We’re looking to enhance our team by welcoming a new Procurement Coordinator - Indirect materials to the Customer Service & Logistics Team. Procurement Coordinator is responsible to manage…
Added 2 days ago
NS
2627-210 - Workforce Development Process & Planning Coordinator - Central Office
Nova Scotia Community College - NSCC
Halifax, NS
- Temporary
Coordinate purchasing activities in alignment with the College's procurement policy, including sourcing and obtaining quotes, preparing Departmental Purchase Orders (DPOs) for approval,…
Added 2 days ago
SC
Coordinator, IT Assets (Temporary)
Sheridan College
Oakville, ON
- Temporary
…departments with managing their technology equipment, communicating and coordinating departmental technology refreshes, generating requisitions for leasing IT equipment and maintaining and…
Added 2 days ago
SP
Subcontracts Coordinator
Seymour Pacific Developments
Campbell River, BC
- Full-time
The Subcontracts Coordinator is responsible for sourcing, evaluating, negotiating, awarding, and administering construction trade contracts for multi-family residential projects throughout…
Added 2 days ago
FC
Procurement Coordinator
FCC Canada
Toronto, ON
- $89,000 to $102,000 CAD / year
- Full-time
The Procurement Coordinator’s key responsibilities are:
Added 2 days ago
Safety Coordinator
RailWorks
Guelph, ON
Reporting to the HSE Manager, the Health & Safety Coordinator works to support the overall HSE management system in an effort to minimize safety risks and promote a proactive and positive…
Added 2 days ago
WI
Supply Chain Coordinator
Winters Instruments
Toronto, ON · North York, ON
- Full-time
Generate purchasing reports and support inventory analysis and forecasting activities.
Added 2 days ago
SP
Subcontracts Coordinator
SEYMOUR PACIFIC DEVELOPMENTS LTD.
Campbell River, BC
- Full-time
The Subcontracts Coordinator is responsible for sourcing, evaluating, negotiating, awarding, and administering construction trade contracts for multi-family residential projects throughout…
Added 2 days ago
MH
Purchasing Coordinator
Mainway Handling Systems
Burlington, ON
- Full-time
Role Description The Purchasing Coordinator is a full-time, on-site role based in Burlington, ON. This role is responsible for managing day-to-day purchasing activities, including preparing…
Added 2 days ago
Piping Field Coordinator - Energy Construction
Kiewit
Edmonton, AB · Calgary, AB
As a Piping Field Coordinator, you will be expected to be a job-site leader in health and safety, ensuring quality of reporting and workmanship, and that all engineering work is completed…
Added 2 days ago
BI
Coordonnateur junior de la logistique/Junior Logistics Coordinator
Bray International, Inc.
Montreal, QC · Greater Montreal Metropolitan Area
- Full-time
Bray Controls Canada Ltd. is a leading global manufacturer of industrial valves, actuators, and related control products used by process industries in a wide variety of applications. This…
Added 3 days ago
MC
Project Services Coordinator
Morgan Construction & Environmental Ltd.
AB · Edmonton, AB
- Other
At Morgan, we don’t just build projects; we build careers and futures. Help connect our project sites, procurement team, and Finance department through accurate receiving and reliable…
Added 3 days ago
AI
Procurement Support Coordinator
American Iron & Metal (AIM)
Montreal, QC
- Full-time
The Procurement Support Coordinator, reporting to Manager, Procurement Support Operations, is responsible for providing administrative and operational support to the procurement function.…
Added 3 days ago
QM
Coordonnateur des achats et des stocks / Procurement & Inventory Coordinator
Quantum Management Services Ltd.
Montreal, QC
- $63,000 to $65,000 CAD / year
- Full-time
We are looking for a detail-oriented Procurement & Inventory Coordinator to join our team. This role is ideal for an experienced purchasing professional who enjoys supplier coordination,…

Closed listing

Okanagan College

Program Coordinator - Special Initiatives

Kelowna, BC, Canada

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Closing date: Oct 4, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Sep 23, 2026

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Original job description

Archived listing. The details below describe a past opening.

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: December 1, 2026

Appointment End Date: May 29, 2030
Salary Range: $70,719 -$103,721 annually. Typical hiring range $84,863 - $94,292
Bargaining Unit: Exempt - Administrators
Appointment Type: Term, Full-Time
Posting Closing Date: October 4, 2026

Schedule: will be Monday to Friday and not exceed 35 hours per week. Specific hours will be determined upon discussion with designated supervisor. Incumbent may be required to work the occasional evening or weekend to support events.

Special Instructions to Applicants: Position is subject to external funding.

\nYour Opportunity

Under the general direction of the Associate Dean, Trades & Apprenticeship, the Program Coordinator – Special Initiatives is responsible for coordinating and supporting projects, programs, and initiatives, including those funded through external partnerships and funding sources. This role monitors progress towards objectives, tracks outcomes, and performance measures, managing reporting requirements, and ensuring project deliverables, milestones, and targets are achieved in alignment with project and organizational goals. Additionally, they will support the development, delivery, evaluation, and growth of programs and courses, collaborating with internal and external partners to develop and deliver training solutions that meet client and organizational needs as well as regulatory bodies to ensure compliance. This position will also provide administrative and operational support to programs as needed. As this position is based at the Kelowna Airport, it may assist with facility tours and other related activities.

Functions and Duties

1. As the primary contact with external partners and funders, assists the Trades Management team in creating and implementing project and initiative budgets, including those funded through external partnership and funding sources. Monitors related expenditures and adherence to financial processes and procedures, submission timelines and outcomes including compliance with contract conditions and targets, required formats, guidelines, agreements, and reporting.
1. Monitors and reconciles project financial activity, prepares financial reports and forecasts, tracks expenditures against approved budgets, identifies variances and potential risks, and provides recommendations to support effective resource management and achievement of project objectives.
1. Working closely with Department Chairs, Toolroom Attendants, and the Trades Management team, this position coordinates the purchasing and procurement of non-routine program capital equipment and specialized tools and project-related resources. Responsibilities include tracking expenditure and processing invoices and related payment documentation. This position liaises with Procurement on Negotiated Request for Proposal (NRFP) processes and participates in committees and initiatives related to equipment acquisition, capital planning, and program development needs.
1. Plans, develop, implement, evaluate programs, courses, and training initiatives, including supporting short- and medium-range planning to meet operational, client, and organizational objectives. As needed, assists with program - mapping and support. May work closely with regulatory bodies ensuring compliance with program standards and regulations.
1. Develops and implements project strategies and plans, ensuring successful execution and achievement of project objectives; maintains project-related records and tracking systems, including monitoring participant and graduate outcomes, to support reporting, evaluation, continuous improvement, and long-term program and organizational goals.
1. Builds and maintains relationships with businesses, service providers, government organizations, school districts, senior secondary schools, non-profits, and corporate partners in the region to identify training needs, respond to inquiries, develop partnerships, negotiate service agreements, and support the delivery of programs and contract training.
1. Assists Trades Program Administrators with the coordination and administration of Trades General Interest courses, programs, and training projects, including budget support, course logistics, instructional materials, online resources, and monitoring course registrations and capacity. Prepares staffing forms for instructors in new and existing Trades General interest and Industry courses.
1. Provides information and support to students and clients regarding general policy, admission, and registration information on programs either by telephone, electronically, or in-person. Ensures student concerns, complaints and suggestions are addressed in a timely fashion.
1. Prepares and manages annual plans and budgets for designated programs, courses, and projects in accordance with established policies and procedures; monitors revenues, expenditures, trends, forecasts, and performance metrics to support informed decision-making and achieve approved financial and operational targets.
1. Collaborate with College Relations and other internal departments to plan, implement, and evaluate marketing, recruitment, outreach, and engagement activities that support project, program, and facility objectives; may assist with tours, student engagement initiatives, events, and provide administrative and operational support to instructors, support staff, and students.
1. In collaboration with Departments Chairs and the Trades Management team, coordinates the relocation, installation, and setup of program and facility furniture, equipment, and capital assets. Liaises with internal and external partners and contractors as needed.
Performs other duties as assigned.

Education and Experience

Completion of post-secondary degree in a related area with a minimum of 2 to 5 years’ experience, including experience with federal contribution agreements, grant management and financial reporting. Project management experience preferred. Experience in a post-secondary education environment utilizing commonly used student information, registration, and finance systems and experience with instructional design would be an asset. Equivalent combination of education and experience will be considered

Skills and Abilities

Demonstrated capacity to work effectively in a collaborative team environment, and in taking initiative with limited supervision/direction.

Ability to deal tactfully and diplomatically with internal and external contacts.

Must be flexible, extremely detail-oriented and able to manage high work volume and conflicting priorities in order to meet deadlines.

Demonstrated project management skills.

Strong written and verbal communication skills.

Creative problem solver.

Strong budgeting and analytical skills.

Proficiency in using Microsoft Office and complex databases, to generate and analyze reports.

Our Values

Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do. Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially. Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all. Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness. Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land. Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

About employer

More about this job

Responsibilities

Coordinate externally funded projects, programs, and training initiatives, including budgets, procurement, reporting, compliance, and tracking project outcomes. Build partnerships and support program delivery, student and client services, marketing and outreach, and operational needs at the Kelowna Airport location.

Requirements

A related post-secondary degree and 2 to 5 years of experience are required, including experience with federal contribution agreements, grant management, and financial reporting; equivalent education and experience may be considered. Project management experience is preferred, while post-secondary systems and instructional design experience are assets; strong collaboration, communication, budgeting, analytical, organizational, and Microsoft Office skills are expected.

Skills

Project Management
Budgeting
Financial Reporting
Grant Management
Financial Analysis
Program Development
Program Evaluation
Procurement
Contract Management
Regulatory Compliance
Partnership Development
Written Communication
Verbal Communication
Problem Solving
Microsoft Office
Database Reporting

Visa sponsorship

Not detected in the job text

Keywords

Trades And Apprenticeship
Externally Funded Projects
Federal Contribution Agreements
Grant Management
Financial Reporting
Project Budgets
Budget Forecasting
Expenditure Tracking
Financial Reconciliation
Procurement
Negotiated Request For Proposal
Capital Equipment
Specialized Tools
Program Development
Course Development
Training Solutions
Instructional Design
Regulatory Compliance
Project Planning
Project Evaluation
Participant Outcomes
Graduate Outcomes
Contract Training
Student Registration
Course Logistics
Marketing And Recruitment
Microsoft Office
Complex Databases
Kelowna Airport

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