Find work in Canada.

624,401 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 33 mins ago
Transit Revenue Contract Coordinator
City of Edmonton
AB
…Service (ETS) is looking for a dedicated Transit Revenue Contract Coordinator to oversee key revenue-generating and operational vendor agreements. In this role, you will manage major…
Added 47 mins ago
CO
Coordinator, Special Projects
City of Brampton
Brampton, ON
- Full-time
Reporting to the Senior Manager, Community Safety & Well Being, the Coordinator will be responsible for on-site engagement, coordination, data collection, and risk identification at…
Added 1 hour ago
Coordinator Student Transitions and Engagement
University of Guelph
Guelph, ON
Reporting within the Student Engagement and Leadership unit, the Coordinator, Student Transitions and Engagement supports the orientation, transition, and retention of identified student…
Added 1 hour ago
R|
ACCESS ALS Program Development Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Temporary
…partners of Access ALS across Canada. The role is for a Network Coordinator to support the sites both at the ALS Phase 1 group of the CIM of the MUHC RI and the ACCESS ALS clinical trial…
Added 4 hours ago
CW
Business Administration & Operations Coordinator
Canadian Wealth Inc.
Calgary, AB
- Full-time
The Business Administrative Coordinator will work directly alongside our Operations Manager, providing administrative and operational support while assisting other departments as needed.
Added 4 hours ago
YM
Treatment Coordinator
York Mills Orthodontics
Toronto, ON
- Full-time
Role Description The Treatment Coordinator is a full-time, on-site role based at our Toronto, ON practice. This role is responsible for guiding patients through their orthodontic treatment…
Added 4 hours ago
C
Field Technical Lead - Security Systems
Convergint
Toronto, ON · CA ON Etobicoke
- Full-time
…training on assigned Security projects. Works with management and administrative project team to ensure projects are effectively executed within contractual scope, budgeted cost, and time…
Added 4 hours ago
C
Service Coordinator - Security Systems
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Provides administrative overflow support as and where required. This includes photocopying, filing, general typing correspondence, minutes.
Added 4 hours ago
C
Senior Business Services Coordinator
Convergint
Calgary, AB · CA AB Calgary
- Full-time
…full-time, team-oriented, results-driven Senior Business Services Coordinator to join our amazing culture at our Calgary, AB location. The Business Services Coordinator will contribute to…
Added 4 hours ago
C
Project Administrator - Capital Projects
Convergint
Dartmouth, NS · CA NS Dartmouth
- Full-time
Convergint is looking for a team-oriented, results-driven, Project Coordinator to join our amazing Capital Projects team in our Halifax location. As the Project Coordinator, you will be…
Added 4 hours ago
CF
Customer Care Coordinator
Canadian Forces Morale and Welfare Services (CFMWS)
Cold Lake, AB
- Full-time
The Customer Care Coordinator will plan, organize and coordinate delivery of intake and front-line support, assess client needs, providing emotional support, information, assistance, and…
Added 5 hours ago
UO
Residence Admissions Clerk
University of Victoria
Victoria, BC
- Full-time
In support of the University's and Residence Service's overall recruitment and retention goals, the Residence Admissions Clerk performs administrative, customer service duties related to…
Added 5 hours ago
New Home Coordinator
Urbandale Corporation
Ottawa, ON
The New Home Coordinator will be responsible for coordinating purchasers’ selections and desired changes to standard house plan layouts. They will review the impact of all changes and…
Added 5 hours ago
CE
Sales + Rental Coordinator
Cropac Equipment Inc
Abbotsford, BC
- Full-time
Cropac Equipment Inc. is looking for an organized and detail-oriented Sales & Rental Coordinator to join our Abbotsford team.
Added 5 hours ago
CL
Human Resources Coordinator
Community Living Dufferin
East Garafraxa, ON
- Full-time
- Contract
Community Living Dufferin (CLD) is looking for an enthusiastic and organized Human Resources Coordinator to join our team. This is an opportunity to play an important role in creating a…
Added 5 hours ago
Operations Coordinator, Campus Operations
University of Saskatchewan
Saskatoon, SK
The Operations Coordinator provides operational, planning, and analytical support to department maintenance and operations functions. This position coordinates maintenance planning,…
Added 6 hours ago
Coordinator, Rental Experience
YMCA of Lethbridge
Lethbridge, AB
Complete administrative tasks to support the functions of the team.
Added 6 hours ago
Coordinator, Aquatics Programs
YMCA of Lethbridge
Lethbridge, AB
Complete administrative tasks to support the functions of the team.
Added 6 hours ago
SS
Rental Coordinator
Sunbelt Solomon
New Westminster, BC
- Full-time
The Rental Coordinator is an onsite position, Monday through Friday from 8:00 a.m. to 4:30 p.m., responsible for supporting the Trinity Power Inside Sales and Project Management teams. This…
Added 6 hours ago
NL
Aftermarket Parts Coordinator
NET LIP
Vaughan, ON
- Full-time
The Aftermarket Parts Coordinator follows a structured workflow to manage customer inquiries, quotes, and orders effectively. This process includes steps such as receiving RFQs, processing…
Added 6 hours ago
GF
Business Development Coordinator
General Fusion Inc.
Richmond, BC
- Full-time
The Business Development Coordinator supports the Director of Strategic Partnerships in building and maintaining General Fusion's network of technical collaborations with national labs,…
Added 7 hours ago
RM
Clinical Nurse Specialist Navigator
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
As a member of an interdisciplinary team, the coordinator supports the day-to-day operations of Patient Flow and the Ross Memorial Hospital to Home program. This role acts as a liaison…
Added 7 hours ago
W
HR & Operations Coordinator (Manufacturing)
Wonderbrands
Mississauga, ON
- Other
The Operations Coordinator is responsible for providing full administrative support to various departments, which may include general office duties, and coordinating office facilities.…
Added 8 hours ago
BC
Sales and Reservations Coordinator
Bella Coola Heli Sports
Bella Coola 1, BC
- Full-time
…in Whistler, our Sales and Reservations team works hard to support the operations and our team out in the field. The Sales and Reservations Coordinator will be responsible for providing…
Added 9 hours ago
Master Scheduler
CMP Group Ltd.
Delta, BC
We are seeking a Master Scheduler /Manufacturing Production Coordinator to join the team in our Delta, BC location. The Master Scheduler /Manufacturing Production Coordinator is a full-time…

Okanagan College

Trades Client Services Assistant - ACTION Project

Kelowna, BC, Canada

Salary range: $55,947 - $63,827

This date has passed. Check with the employer before applying.

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary range: $55,947 - $63,827
Listed closing date: Nov 5, 2026
Working hours: 35 hours per week
Posting language: English
Posted: Oct 26, 2026

Original job description

When you join Okanagan College, you’re joining a team that’s transforming lives and communities.

Every course you create, every student you support and every connection you build, it all matters.

Be a part of a vibrant campus community, where the work you do every day truly makes a difference.

Desired Start Date: December 7, 2026

Position End Date: March 31, 2028

Salary range: $55,947 - $63,827

Bargaining unit: BCGEU Support

Classification: Support Services Assistant II

Type of appointment: Regular Full-time

Schedule: Schedule would be Monday to Friday and not exceed 35 hours per week. Final schedule determined upon hiring.

Posting Closing Date: November 5, 2026

Special Instructions to Applicants:

Please note: this position is externally funded and is subject to operational needs and is based on the length of the specific contract and whether such contract is renewed. Employees who are hired for externally funded positions are not entitled to bumping rights or severance as per the BCGEU Support Staff Collective Agreement (Letter of Understanding #10)

Shortlisted internal candidates must notify the current Support Staff Bargaining Chairperson and People Services if they want a Union Observer during interviews and final selection of candidates.

\nYour Opportunity

Under the general supervision of the Manager, Trades Programs, and in collaboration with the Trades Program Coordinator, Action Project (“Project Coordinator), the Trades Client Services Assistant, Action Project (TCSA, AP), provides exceptional client service to the general public, applicants, prospective and current students and other stakeholders, on Trades admission and registration and Action Project supports, programs, events and activities. The TCSA, AP primarily provides support for the implementation and execution of the Apprenticeship Completion Training, Innovative Opportunities & Networking, including information sharing, registration, project monitoring, marketing and event support. The TCSA, AP also supports the Trades Enrollment and Program Administrator teams with admissions and event related tasks.

Functions and Duties

Interacts with clients and provides general information on Trades & Apprenticeship and Action Project programs, supports and events by telephone, electronically and in-person; responds promptly and accurately to inquiries, concerns, and requests, including directing requests and unresolved issues to appropriate individuals or departments.

Works collaboratively with other Portfolios, institutions, organizations, and service providers to recruit eligible participants to access Project supports, events and activities.

In collaboration with the Project Coordinator, plans and implements the marketing and promotion of Project programs, supports, events and activities, including developing and distributing promotional materials, conducting telephone or email campaigns, compiling lists of potential participants, updating the Project website.

In collaboration with the Project Coordinator, plans and implements the delivery of a variety of Project events within the Interior region, including developing materials, promoting, and facilitating registration, and attending, where required.

Assists the Project Coordinator with the organization and implementation of online mentor platform and resources, as outlined in the contract activity, including liaising with both internal and external stakeholders, distributing information to Project partners, apprentices, troubleshooting issues as they arise, and tracking mentorship statistics and program completion rates.

Helps maintain a detailed database for recording and tracking confidential Project participant information, and cross references to existing internal student information and registration systems (Banner, TIMs), including enrolment, transition to apprenticeship, information on key groups and maintains statistical data for internal and external reporting.

Communicates with female apprentices, pre-apprentices and mentors to share information on the Project and apprenticeship processes, including admissions, technical training, sponsorship, mentorship and the SkilledTradesBC Direct Access system; provides information about the ACTION Project to OC Trades Foundation and Apprenticeship classes.

Makes appropriate referrals to the internal college community, external partners, agencies and applicable online resources for matters as required.

Provides detailed policy, admissions, eligibility and registration information for Trades & Apprenticeship and Project programs, supports and events.

Works collaboratively with government agencies (e.g. WorkBC, SkilledTradesBC, ESDC) to assist students with grants, loans, employment insurance and other financial incentives, including those offered through the Project.

Assesses and processes applications and determines program admissibility or support eligibility; reviews supporting documentation and ensures paperwork is complete before forwarding to the Registrar’s Office or to the Program Coordinator, Action Project, as required.

Assists students through the process of admission and registration for course sections or Project events, programs, supports or activities while ensuring adherence to all College admission policies and Project requirements, while encouraging applicants and students to be responsible for realizing their own education and career options.

Where payment or reimbursement to participants is required, reviews supporting documentation and ensures paperwork is complete before processing payment vouchers using an internal reporting system (Etrieve). Works with Accounts Payable to correct any transaction discrepancies.

Maintains application lists for high demand, limited enrolment, ranked and multiple intake programs; creates and maintains program and events waitlists and activates applicants from waitlists.

Verifies and updates the details of student academic records in the student information systems, and SkilledTradesBC online system (e.g. grades, withdrawals and other standings) for Apprenticeship and Foundation Programs.

Prepares, prints and distributes official Okanagan College documents and reports such as class or participant lists, student course schedules, final grade sheets, unofficial transcripts and verification of enrolments in the Trades Information Management System (TIMS) database.

Accepts and records payments related to application and course fees and other similar payments; reconciles a daily statement of financial transactions.

Liaises with various internal and external stakeholders such as Financial Services for scholarships, bursaries and returned cheques, Financial Aid & Awards for student loans and funding, and third-party sponsors for dual credit contacts to coordinate enrolment, admissions, payment including refunds and transfers.

Sources internal and external event space and/or equipment; arrange for food and beverages for Project or other Trades & Apprenticeship events.

Coordinates and books travel, accommodation, pay registration fees and complete travel expense forms for students, apprentices, staff and mentors attending Project related programs, conferences or events.

Performs other duties as assigned

Education and Experience

Graduation from a two-year post-secondary diploma in Office Administration or a related area. A minimum of three years’ experience in office administration required; previous experience in event and/or networking and/or marketing support and post-secondary admissions or registration preferred.

Skills and Abilities

Effective conflict resolution skills and ability to resolve sensitive issues
Excellent computer skills with proficiency using Microsoft Office (Word, Excel, and Outlook)
Working knowledge and experience with student record systems including the ability to generate and analyze complex database reports
Aptitude for learning and working with new systems and software
Proven ability to multi-task and adhere to deadlines in a high volume, fast-paced environment
Excellent organizational and time management skills
Works effectively both independently and as part of a team

Our Values

Students first: Creating meaningful life-long educational opportunities of the highest quality for alumni, current, and future students is at the heart of everything we do.
Community: We are one College. We enthusiastically embrace the opportunity to work with, learn from, and support everyone we encounter collaboratively and collegially.
Respect: We welcome, embrace, and celebrate that which make us unique in creating an environment in which every individual is valued, affirming our commitment to human dignity for all.
Courage: We are courageous in our actions in areas that contribute to positive change in our communities and beyond. We have the courage to be vulnerable. We are truthful, sincere, and act ethically with honesty and fairness.
Relationships: We steward meaningful relationships built on a foundation of reciprocity. We are compassionate, empathic, and care for the holistic well-being of students, employees, community members, and the land.
Distinction: We choose activities in which we can achieve excellence and positively impact society.

Okanagan College is committed to increasing the equitable and inclusive participation of marginalized people in all aspects of college life. We welcome and encourage applications from Indigenous Peoples, Black People, members of racialized groups/visible minorities, people with disabilities and people with diverse gender identities or expressions. People with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, AccessibilityHR@okanagan.bc.ca.

Apply About employer

More about this job

Responsibilities

The Trades Client Services Assistant provides comprehensive support for Trades and Apprenticeship programs, including student registration, event planning, and marketing. They also manage participant databases, assist with financial transactions, and act as a primary point of contact for students and stakeholders.

Requirements

Candidates must hold a two-year post-secondary diploma in Office Administration or a related field. A minimum of three years of office administration experience is required, with preference given to those with experience in post-secondary admissions or event support.

Skills

Client service
Office administration
Event planning
Marketing support
Database management
Conflict resolution
Microsoft Office
Time management
Organizational skills
Data reporting
Student registration
Communication
Troubleshooting
Financial record keeping
Collaboration

Visa sponsorship

Not detected in the job text

Keywords

Office Administration
Trades
Apprenticeship
Client Services
Event Coordination
Marketing
Database Management
Banner
TIMs
SkilledTradesBC
Admissions
Registration
Financial Aid
WorkBC
ESDC
Etrieve
Conflict Resolution
Microsoft Office
Data Analysis
Student Records
Higher Education
Project Support
Mentorship
Reporting
Stakeholder Engagement

Report this job