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Guest Experience Associate - PA
Ronald McDonald House Saskatchewan
Prince Albert, SK
Full-time
You may greet a family arriving for the first time, welcome and support volunteers coming in for their shift, show a donor around the House, answer an incoming call, or receive a donation…
Guest Experience Associate - R
Ronald McDonald House Saskatchewan
Regina, SK
Full-time
You may greet a family arriving for the first time, welcome and support volunteers coming in for their shift, show a donor around the House, answer an incoming call, or receive a donation…
Receptionist Associate
Vanguard
Toronto, ON
Full-time
Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Receptionist Associate
Vanguard
Toronto, ON
Full-time
Provide administrative support across the team as needed (e.g., scheduling, meeting coordination, document preparation)
Added 16 hours ago
Client Relations Coordinator
Multicultural Association of the Greater Moncton Area
Moncton, NB
Up to $43,680 CAD / year
Full-time
Previous experience in a reception, administrative support, customer service, or front-office environment.
Dental Administrative Assistant
Good Shepherd Centres
Hamilton, ON
$25.3 to $29.98 CAD / hour
Full-time
Reporting to the Director, Barrett Centre for Crisis Support, the Dental Administrative Assistant provides administrative and reception support to the dental clinic and facilitates timely…
Operations Coordinator
Edmonton Global
Edmonton, AB
Full-time
Reporting to the Director, Corporate Services, the Operations Coordinator provides front-line administrative, operational, event, and coordination support for the whole organization. This…
Administrative Assistant
Conexus Nuclear Inc. (Conexus)
Toronto, ON
$48,000 to $57,000 CAD / year
Full-time
The Administrative Assistant, Information Exchange (IE), provides administrative and coordination support to the IE Director, OPEX Project Manager, and IE department. The role contributes…
Volunteer Support Administrator
Yonge Street Mission
Toronto, ON
Part-time
YSM is seeking a Volunteer Support Administrator who will recruit, onboard, coordinate and support volunteer healthcare professionals at the Evergreen Health Centre. The incumbent will also…
Administrative Assistant
Conexus Nuclear Inc.
Toronto, ON
$48,000 to $57,000 CAD / year
Full-time
The Administrative Assistant, Information Exchange (IE), provides administrative and coordination support to the IE Director, OPEX Project Manager, and IE department. The role contributes…
Finance and Administration Coordinator
IJM Canada
ON · Mississauga, Ontario
Full-time · Temporary
Operations Support: Support office operations including vendor coordination, phone reception, and general administrative support. (20%)
Bilingual Administrative Assistant
Hands TheFamilyHelpNetwork.ca
Ontario
Full-time
The Administrative Assistant will act as the first point of contact for clients, and the community at large, in the performance of reception and administrative responsibilities in support…
Office Operations & Hospitality Coordinator
Accenture
Winnipeg, MB
Full-time
Key services include reception, internal and external customer support, mail/shipping, internal distribution list maintenance and general administrative support. Hospitality related tasks…
Office Operations & Hospitality Coordinator
Accenture
Winnipeg, MB
Full-time
Key services include reception, internal and external customer support, mail/shipping, internal distribution list maintenance and general administrative support. Hospitality related tasks…
Office Services Assistant
Quarles & Brady LLP
NB · Chiasson Office, NB
Full-time
…join our team in our Tampa, Florida office. This role provides support across office services, mailroom operations, reception coverage, conference room and meeting support, office supply…
Administrative Coordinator
Macaulay Child Development
Toronto, ON
$59,565 to $68,724 CAD / year
Full-time
The Administrative Coordinator will provide administrative support to programs and program supervisors/managers, central administration projects, and organization-wide operations. This…
Administrative Assistant
The Salvation Army in Canada
Lloydminster, AB
Full-time
The Administrative Assistant is responsible to provide administrative and accounting support to Lloydminster Corps and Family Services. This will include secretarial, administrative, and…
Administrative Assistant
The Salvation Army Canada and Bermuda Territory
Edmonton, AB · Lloydminster, AB
Full-time
The Administrative Assistant is responsible to provide administrative and accounting support to Lloydminster Corps and Family Services. This will include secretarial, administrative, and…
Receptionist
Centre for Family Medicine FHT
Kitchener, ON
Part-time
The Receptionist provides front-line administrative support to ensure the smooth and efficient operation of the clinics within the Andrew Street location. This role serves as a primary…
Added 15 hours ago
Temporary Front Desk Administrative Assistant
Mosaic Forest Management
Nanaimo, BC
Full-time
2+ years of experience in reception or administrative support;
Administrative Specialist
Vylor
ON · Chatham-Kent, ON,CA
Full-time
As the Administrative Specialist for Corteva Agriscience, you will play a key role in supporting manufacturing plant and field operations by ensuring daily administrative activities run…
Administrative Assistant II
The University of British Columbia
Kelowna, BC
$27.95 to $34.09 CAD / hour
Full-time
This position provides a wide range of confidential administrative support to the operations for the Office of the Provost and Vice-President Academic (Provost’s Office). This position…
Administrative Assistant II
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
$27.95 to $34.09 CAD / hour
Full-time
This position provides a wide range of confidential administrative support to the operations for the Office of the Provost and Vice-President Academic (Provost’s Office). This position…
Coordinator, Region Office Operations - Edmonton, AB (17 Months Contract)
IG Wealth Management
ON · Ontario, Canada
Contract
…Wealth Management. This role involves welcoming clients at reception, addressing inquiries related to key business transactions, and handling general administrative and facility support…
HR Assistant
Dalhousie University
Truro, NS
Full-time
Provide reception and administrative support for the Dean’s Office, including front-line service, meeting and event coordination, and backup support for administrative team members.

Closed listing

Olds College

Program & Operations Assistant

Olds, AB, Canada

Pay: $50,052.91 to $57,880.11 CAD / year
Job type: Part-time

This opening has closed.

The original listing is kept below for reference.

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At a glance

Automatically prepared from the listing. Check the original description for the full requirements.

Jump to the original description

Responsibilities

The Program & Operations Assistant provides comprehensive administrative and operational support to the Dean's office and academic programs. Key duties include managing master schedules, coordinating departmental logistics, and facilitating faculty workloading and committee meetings.

Requirements

Candidates must possess a minimum certificate or diploma in Office Administration or a related field. At least two years of progressively responsible administrative experience in a post-secondary or complex educational environment is required.

Experience

2 to 5 years

Education

professional certificate

Working hours

30 hours per week

Work arrangement

On-site

Skills

Administrative Support
Academic Scheduling
Office Administration
Minute-taking
Data Entry
Calendar Management
Logistics Coordination
Inventory Tracking
Expense Logging
Communication
Time Management
Microsoft Office Suite
Google Suite
Database Management
Stakeholder Interaction

Benefits

Defined Benefit Pension Plan
Extended Health Benefits
Dental Benefits
Prescription Drug Benefits
Health Spending Account
Personal Spending Account
Generous Vacation Leave
Paid Holiday Closure
Volunteer Leave
Professional Development
Tuition Waivers

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Academic Scheduling
Office Administration
Post-secondary Education
Instructional Assistant
Faculty Workloading
Committee Support
Logistics
Receptionist
Microsoft Office
Google Suite
Data Management
Inventory Tracking
Expense Logging
Scheduling Software
Agriculture
Higher Education
Operations Coordination

Original job description

Archived listing. The details below describe a past opening.

About Olds College of Agriculture & Technology

Founded in 1913, Olds College of Agriculture & Technology has been offering high quality hands-on education for over a century. Through our core programming including continuing education, online and blended programming, we provide accessible educational opportunities within Alberta and beyond. We are passionate about the Agriculture industry. Through our applied research and integrated learning, we are proud to be Canada’s Smart Agriculture College, specializing in agriculture, agrifood, horticulture, land and environmental stewardship. We work closely with industry to advance and adapt our programming to ensure our graduates have the skills to succeed.

The Opportunity - Program & Operations Assistant (Part-Time Permanent, up to 30 hours per week)

The overall purpose of this position is to provide comprehensive administrative, operational, and academic support to ensure the efficient execution of school programs and daily office functions. Operating under general direction within institutional guidelines, this role serves as the primary receptionist for the Dean's office, coordinates departmental logistics, and executes critical program support including workload management, scheduling, and curriculum meeting administration. This position directly contributes to organizational success by ensuring seamless operational workflows, timely academic coordination, and exceptional service to students, staff, and visitors.

Key Job Functions:

Academic & Instructional Assistant (IA) Scheduling Coordination

Coordinates, builds, and maintains master program schedules based on course offerings and room allocations using institutional software, as distributed by the Office of the Registrar.
Supports the scheduling of Instructional Assistants (IAs) to balance and fulfill instructional support needs.

Faculty Workloading & Academic Committee Support

Complies and inputs faculty workloading data, tracking instructional ratios and instructional contract parameters.
Provides administrative secretariat support for program meetings, curriculum committees, and operational reviews, including drafting agendas, compiling background materials, taking minutes, and tracking action items.

Operations Coordination & Departmental Logistics

Coordinates daily operational logistics across the School, including facility work requests, equipment use, and shipping/receiving coordination and communication between other departments.
Coordinates academic program materials.
Assists with contract documentation processing, expense logging, and inventory tracking for office and instructional supplies.

Administrative Support to the Dean & Front Office Reception

Acts as the primary point of contact and receptionist for the office, greeting visitors, managing incoming calls/emails, and answering general program inquiries.
Provides administrative support to the Office of the Dean, including calendar management, scheduling meetings, preparing documents, and managing incoming/outgoing mail.

Education/Experience/Skills/Knowledge Required:

Minimum Certificate or Diploma in Office Administration, Business Administration, or a related field. Combination of related education may be considered.
Minimum 2 years of progressively responsible administrative support experience, preferably in a post-secondary or complex educational environment.
Direct experience with academic scheduling software and committee support/minute-taking is preferred
Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams) and/or Google Suite (Docs, Sheets, Slides), and database/scheduling software.
Strong organizational and time-management skills with high attention to detail in a fast-paced environment.
Superior written and oral communication skills for effective minute-taking and stakeholder interaction.
Ability to handle confidential data, act with discretion, and exercise sound judgment.

Olds College offers a competitive benefit plan:

Defined Benefit Pension Plan (LAPP)
Extended Health, Dental, and Prescription Drugs benefits
Health/Personal Spending Account
Generous Vacation Leave
Paid Holiday Closure
‘Olds College in the Community’ volunteer leave
Professional development and opportunities for growth, including employee and family tuition waivers

Please Apply by September 18, 2026

We thank all individuals for their interest in this position. We appreciate the time involved for candidates in the application process. At this time, please note only those selected for interviews will be contacted.

Olds College is committed to an equitable, diverse, and inclusive workplace. We welcome applications from all qualified persons. We encourage applications from women, Indigenous Peoples, racialized persons, persons with disabilities and persons of any sex, sexual orientation, gender identity or gender expression.

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