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Added 3 mins ago
Assistant Operations Manager
MacDonald Search Group
Victoria, BC
$75,000 to $100,000 CAD / year
Full-time
We are looking for a hands-on Assistant Operations Manager to oversee the day-to-day operations of a consumer goods manufacturing facility in the Victoria, BC area. This role is responsible…
Added 3 mins ago
Human Resources Assistant
William Osler Health System
Brampton, ON
Full-time
Reporting to the Manager, Total Rewards & HR Operations this role services as the first point of contact for the Human Resources Department, playing a key part in creating a welcoming and…
Added 4 mins ago
Assistant General Manager
MasterBUILT Hotels Ltd.
Lloydminster, SK
Full-time
The Assistant General Manager will anticipate the needs and exceed the expectations of guests as well as their employees by achieving profitability and customer service goals all while…
Added 33 mins ago
Arena Maintenanceperson Lead Hand (Sudbury Arena)
City of Greater Sudbury
Sudbury, ON · Greater Sudbury, ON
Internship
Characteristic: Under the general supervision of the Assistant Manager of Arenas.
Added 33 mins ago
Assistant Food & Beverage Manager, Farm & Fire
Pursuit
Banff, AB
Full-time
…services that help our guests immerse themselves fully in the experience. What ties it all together are the friendly faces you’ll find along the way, the thoughtful amenities, and the…
Added 33 mins ago
Assistant Manager, Fine Dining - Auberge du Pommier
Auberge du Pommier
Toronto, ON
Full-time
…company! You’re a key team player reporting to the General Manager. You’re involved in many aspects the restaurant including maintaining and encouraging high performing teams, upholding our…
Added 33 mins ago
HEADINGLEY - ASSISTANT MANAGER
Mission Mars
Headingley, MB
Contract
This is a big role for someone who's ready for it. As Assistant Manager at Rudy's, you'll work closely with the Senior leaders on site to drive the performance of the restaurant, from team…
Added 33 mins ago
Store Manager
GENTLE MONSTER
Vancouver, BC
$75,000 to $90,000 CAD / year
Full-time
· Minimum 4 years of supervisory experience (2 or more in a store manager role) in a retail environment or related area
Added 34 mins ago
Keyholder
Pet Valu
Pitt Meadows, BC
Part-time
In cases where the Store Manager or Assistant Store Manager are not in the store, Keyholder may assign daily goals and tasks to ACEs.
Added 34 mins ago
Receptionist Early Detection
HealthCareersInSask.ca
Saskatoon, SK
Full-time
…accuracy and confidentiality. This position reports to the Manager of Administrative Services, with daily work supervised by the Supervisor Admitting Reception, Prevention & Early…
Added 34 mins ago
Research Assistant (Pre-Doc Intern)
University of British Columbia
Vancouver, BC · UBCV | Iona Building (IONA)
Full-time
…unique opportunity for aspiring researchers to gain hands-on experience in economic research. Working closely with faculty members, fellows will contribute to a variety of research projects…
Added 34 mins ago
Store Manager -St. Laurent Shopping Centre
Pandora
Ottawa, ON
Full-time
The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering…
Added 34 mins ago
Retail Store Manager
Best Buy Canada
Waterloo, ON
Full-time
You’ll love it here! We are hiring immediately for a small box retail store manager (mall location) to join our team. Your passion for creating amazing customer and employee experiences,…
Added 1 hour ago
Assistant Condominium Manager
FirstService Residential Canada
Toronto, ON
Full-time
The Assistant Property Manager provides support services to the Property Manager in the overall running of the site office and exceptional customer service to owners, residents, trades and…
Added 1 hour ago
Nine Circles Community Health Centre
Shared Health-Soins Communs
Winnipeg, MB
Internship
Successful completion of a Unit Clerk Course and/or a Medical Office Assistant Course required (Recognized programs include Robertson College, Herzing, CDI College, etc.- a combination of…
Added 1 hour ago
Assistant Store Manager
Nch’ḵay̓ Development Corporation
Squamish, BC
$28 to $30 CAD / hour
Full-time
Reporting to the Store Manager, the Assistant Store Manager supports the day-to-day operation of Squamish Valley Gas Bar. The role provides operational oversight and on-floor supervision…
Added 1 hour ago
Keyholder
Pet Valu
Mission, BC
Part-time
In cases where the Store Manager or Assistant Store Manager are not in the store, Keyholder may assign daily goals and tasks to ACEs.
Added 1 hour ago
Keyholder
Pet Valu
Forest, ON
Part-time
In cases where the Store Manager or Assistant Store Manager are not in the store, Keyholder may assign daily goals and tasks to ACEs.
Added 1 hour ago
Executive Assistant
OLG
Toronto, ON · York Mills Office
Full-time
Minimum 3 years of experience in an Executive Assistant, Administrative Assistant, Legal Assistant, Office Manager, or similar administrative support role.
Added 1 hour ago
Second Cook - Residence (Auxiliary)
University of British Columbia
Vancouver, BC
$26.26 to $27.62 CAD / hour
Part-time
Assumes responsibility for a specific area of food production as required by the unit, delegating tasks to assistant cooks as required.
Added 1 hour ago
Second Cook - Residence (Sessional)
University of British Columbia
Vancouver, BC
$26.26 to $27.62 CAD / hour
Part-time
Assumes responsibility for a specific area of food production as required by the unit, delegating tasks to assistant cooks as required.
Added 1 hour ago
Store Manager -St. Laurent Shopping Centre
Pandora
Ottawa, ON
Full-time
The Store Manager will be the ultimate Pandora Fan. As the Store Manager, you will fully immerse yourself in our brand, culture, product whilst taking immense pride in delivering…
Added 1 hour ago
Administrative Secretary 2 - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Reporting to the Manager, Facility and Support Services or Manager, the incumbent provides general administrative support for Community Health programs. This includes:…
Added 1 hour ago
Admissions Officer, Office of the Registrar
University of Calgary
Calgary, AB
Full-time
As a member of this team, the Admissions Officer reports to the Manager, Transfer and International Admissions and will have an impact on meeting institutional enrollment goals. Efficient…
Added 1 hour ago
Financial Service Representative - LendDirect Office 1585
LendDirect
Red Deer, AB
Full-time
…to being a Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM…

OLG

Executive Assistant

Toronto, ON, Canada
York Mills Office, Canada

Job type: Full-time
Apply by: Oct 7, 2026
Experience: Minimum 3 years of experience in an Executive Assistant, Administrative Assistant, Legal Assistant, Office Manager, or similar administrative support role.
Posting language: English
Posted: Sep 22, 2026

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Applications open in a new tab.

Original job description

Range:

53,600.00 - 80,400.00 CAD

Job Description:

Executive Assistant

We are ready to take this game to the next level and need someone passionate about providing exceptional executive support and helping leaders operate at their best. As an Executive Assistant, you will play a critical role in supporting senior leaders by managing priorities, coordinating complex schedules, facilitating effective communication, and ensuring day-to-day operations run smoothly. This role is ideal for a highly organized, confident, and personable professional who thrives in a fast-paced environment and enjoys building strong relationships across all levels of an organization.

YOUR ROLE IN THE GAME

Reporting to the Chief Lottery Officer, you will be empowered to:

Manage and coordinate complex executive calendars, meetings, and schedules while proactively resolving conflicts and competing priorities.
Organize and prepare meeting materials, agendas, briefing packages, and supporting documentation to ensure leaders are fully prepared for meetings and events.
Manage incoming communications, including emails, phone calls, and inquiries, prioritizing matters appropriately and escalating urgent issues when required.
Provide administrative support on a variety of requests and initiatives, ensuring timely and accurate execution.
Prepare correspondence, presentations, reports, spreadsheets, and other business documents for internal and external stakeholders.
Coordinate departmental and divisional meetings, events, and team activities while managing all associated logistics.
Arrange executive travel and process travel-related expenses in accordance with corporate policies and procedures.
Prepare, track, and submit expense reports while ensuring accuracy, completeness, and compliance with expense directives.
Coordinate invoice processing and work closely with Finance to ensure timely payment and resolution of discrepancies.
Maintain filing systems, records, and archives in accordance with records management requirements and support operational onboarding activities for new team members.

WHAT YOU BRING TO THE GAME

Education & Experience:

University degree, college diploma, or equivalent combination of education and experience.
Minimum 3 years of experience in an Executive Assistant, Administrative Assistant, Legal Assistant, Office Manager, or similar administrative support role.
Experience supporting senior leaders and managing confidential or sensitive information.
Experience coordinating complex calendars, meetings, travel arrangements, expense reporting, and executive correspondence.
Experience working in a professional, corporate, legal, or other fast-paced environment.
Legal office, professional services, or executive support experience is considered an asset.
Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Relevant Skills:

Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines.
Strong multitasking abilities and the capacity to work effectively in a fast-paced environment.
Excellent attention to detail and commitment to accuracy.
Strong written and verbal communication skills with the ability to interact professionally at all levels of the organization.
Confident, personable, and professional approach to building relationships with internal and external stakeholders.
Strong judgment, discretion, and ability to handle sensitive and confidential information.
Proactive self-starter with the ability to anticipate needs, solve problems, and take initiative.
Strong planning, coordination, and execution skills with the ability to manage competing demands.
Collaborative and relationship-focused mindset with a commitment to delivering exceptional support.
Ability to adapt quickly to changing priorities while maintaining a high level of professionalism and service excellence.

BENEFITS OF JOINING THE WINNING TEAM

Group Benefits Plan: Comprehensive, employer-paid group benefits coverage.
Variable Pay Program: Participation in a performance-based incentive plan that recognizes organizational and individual achievements.
Public Service Pension Plan: Participation in a highly desirable defined benefit pension plan.
Paid Time-Off: Competitive paid time-off provisions to support work-life balance and well-being.
Growth Focus: Become your best self with comprehensive support for your professional development.
Equity, diversity, and inclusion: Core to OLG’s culture, empowering employees to bring their authentic selves and make a meaningful impact across Ontario.

To learn more about our organization and other opportunities visit our career site.

We look forward to hearing from you, interested applicants please apply online by October 6, 2026.

Please Note: Unless otherwise specified, all positions are required to work fully onsite.

OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact Human Resources at [email protected] if you require accommodation at any time throughout the hire process.

We welcome applicants from all backgrounds and experiences. If you bring relevant skills and a willingness to learn, we encourage you to apply - even if you don’t meet every listed qualification. We sincerely appreciate your interest; while we are unable to contact everyone, those selected for the next steps will be notified.

We thank you for your interest in this opportunity; however only those individuals selected for an interview will be contacted.

Personal information is collected by the Ontario Lottery & Gaming Corporation (OLG) and/or its third party service provider(s) under the authority of the Ontario Lottery and Gaming Corporation Act, 1999, SO 1999, c 12, Sch L and the Employment Standards Act, 2000, S.O. 2000, c. 41 (as amended) and will be used for the purpose of determining qualifications for employment with OLG and for recruitment modernization initiatives. The information will be managed in accordance with all applicable laws, OLG’s Protection of Privacy Policy (the Policy) and related policies and procedures. For any questions about this collection, please contact [email protected], 800-70 Foster Drive, Sault Ste. Marie, ON, P6A 6V2.

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More about this job

Responsibilities

The Executive Assistant will manage complex calendars, coordinate meetings, and handle travel arrangements for senior leaders. They will also prepare business documentation, manage communications, and ensure smooth day-to-day operations.

Requirements

Candidates must have at least 3 years of administrative support experience and a university degree or college diploma. Proficiency in Microsoft Office and the ability to handle sensitive information with discretion are required.

Skills

Executive support
Calendar management
Meeting coordination
Travel arrangements
Expense reporting
Communication
Organizational skills
Time management
Multitasking
Attention to detail
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams

Benefits

Group benefits plan
Performance-based incentive plan
Defined benefit pension plan
Paid time-off
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Expense Reporting
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Records Management
Stakeholder Management
Confidentiality
Logistics
Professional Services
Corporate Environment
Time Management
Communication Skills
Project Coordination
Operational Support

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