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Added 1 hour ago
Project Administrator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
Work with the Senior Operations Assistant and Business Development Executive teams to develop and maintain the account policy and procedures. Ensure all team members follow defined…
Added 1 hour ago
Superviseur principal, opérations d'entreposage - Senior Supervisor, Warehouse Operations
Grifols
Montreal, QC
Full-time
Job title: Senior Supervisor, Warehouse Operations
Added 1 hour ago
Branch Manager
WGI Group
ON
$90,000 to $125,000 CAD / year
Full-time
Reporting to the Senior Vice President, the Branch Manager has overall responsibility for the performance of the branch, including operations, production, sales and customer relationships,…
Added 2 hours ago
Regional Sourcing Manager (Electronics Lane)
Husky Technologies
Bolton, ON
Full-time
Act as the primary contact and relationship manager while supporting the global strategic sourcing team to develop, prioritize, and execute “in-region” sourcing initiatives that reduce…
Added 2 hours ago
Project Manager
Roshel
Brampton, ON
Full-time
Conduct routine project reviews with production teams and senior management, providing updates on progress, risks, issues, and overall project performance.
Added 2 hours ago
Procurement Co-op
Veolia | North America
Oakville, ON
Internship
Demonstrated interest in procurement, logistics, or operations management.
Added 2 hours ago
Project Management Team Lead
Altis
Toronto, ON
$60 to $63 CAD / hour
Contract
…strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the…
Added 3 hours ago
Executive Assistant
OLG
Toronto, ON · York Mills Office
Full-time
…Executive Assistant, you will play a critical role in supporting senior leaders by managing priorities, coordinating complex schedules, facilitating effective communication, and ensuring…
Added 3 hours ago
Area Manager II, YXU1
Amazon
St. Thomas, ON
Our WW Operations network delivers millions of packages and smiles to Amazon customers every day. We are looking for motivated, customer-focused individuals who want to join our team as an…
Added 4 hours ago
Corporate Services Coordinator
The Government of Nova Scotia
Halifax, NS
…requests for congratulatory messages, supports ministerial and senior official expense reporting, Gift Bank operations, technology coordination and general office…
Added 4 hours ago
Senior Product Manager
Purolator
ON · Mississauga, ON
Reporting to the Senior Manager, this role plays a critical role in developing and managing service offerings within our core transportation portfolio as well as specialized products within…
Added 4 hours ago
transportation manager
New Way Trucking Ltd.
Winnipeg, MB
Full-time
Plan, organize, direct, control and evaluate daily operations
Added 4 hours ago
Program Manager
Institute for Canadian Citizenship / Institut pour la citoyenneté canadienne (ICC)
Toronto, ON · Greater Toronto Area, Canada
$82,000 to $92,500 CAD / year
Full-time
Reports to: Senior Director, Ideas and Insights
Added 4 hours ago
Diesel Mechanic Shop Operations Manager
Hughes Recruitment & Strategy Collective
Saskatoon, SK
Full-time
The business is ready for someone to take the lead on how the shop runs day to day. As Operations Manager, you will bring experience and direction to the team, with a focus on stronger…
Added 4 hours ago
Human Resources Business Partner
Talent Acquisition - Achev
Mississauga, ON
Provide operational support to the Head of HR and Senior HR Manager in implementing HR initiatives and programs.
Added 5 hours ago
General Manager
TRANS-FRT MCNAMARA INC
Ayr, ON
Full-time
In collaboration with the C.A.T North America Co-President, the General Manager provides leadership to all members of the Trans-Frt McNamara. He/She has primary responsibility to oversee…
Added 5 hours ago
Manager, Auto Service Operations
Canadian Tire Corporation
Mississauga, ON
Full-time
Reporting to the AVP, Auto Service and Operations, the role of the Manager, Auto Service Operations is to improve in-store processes, strengthen operational execution, and support growth…
Added 5 hours ago
Field Marketing Specialist
MaintainX (An Autodesk Company)
Remote, Canada
$67,000 to $98,000 CAD / year
Full-time · Remote
…real pipeline, not just brand awareness. You'll report to our Senior Manager of Demand Generation and Field Marketing, and be one of the people on the ground making sure our presence at…
Added 5 hours ago
Senior Manager, Athlete Marketing
Red Bull
Toronto, ON
Full-time
The Sr. Manager Athlete Marketing is responsible for developing and implementing the overarching strategy for Red Bull’s athlete marketing program, ensuring alignment with global brand…
Added 6 hours ago
Manager, Auto Service Operations
Canadian Tire Corporation
Mississauga, ON
Full-time
Reporting to the AVP, Auto Service and Operations, the role of the Manager, Auto Service Operations is to improve in-store processes, strengthen operational execution, and support growth…
Added 6 hours ago
Engine Shop Manager
JMC Aviation
Montreal, QC
Full-time
JMC Aviation is currently recruiting for an experienced Engine Shop Manager to join an established aviation business supporting turbine engine maintenance, repair and overhaul operations.
Added 6 hours ago
Customs Compliance Manager
Stoakley-Stewart Consultants Ltd.
Mississauga, ON
$105,000 to $120,000 CAD / year
Full-time
Our client is a well-established international logistics and customs brokerage organization with a strong Canadian presence. The company supports complex supply chains through integrated…
Added 6 hours ago
Head of Ad Sales, Canada
DoorDash Canada
Toronto, ON
As the Senior Industry Manager, Canada, you will lead a team of Industry Managers, Account Executives and Post Sales Managers to build partnerships that create tangible value for both…
Added 7 hours ago
Senior Product Manager
GoBolt
Toronto, ON
We are on the lookout for a Senior Product Manager! In this role, you won’t just be managing requirements, you will be designing and building the operating system for modern 3PL operations…
Added 7 hours ago
Senior Sales Manager
Basecamp
Canmore, AB · Calgary, AB
$75,000 to $90,000 CAD / year
Full-time
…training, sales materials and setup with the Sales & Event Manager, Marketing and Operations; provide onsite sales and operational support as needed, and assist with sales…

OLG

Executive Assistant

Toronto, ON, Canada
York Mills Office, Canada

Job type: Full-time
Apply by: Oct 7, 2026
Experience: Minimum 3 years of experience in an Executive Assistant, Administrative Assistant, Legal Assistant, Office Manager, or similar administrative support role.
Posting language: English
Posted: Sep 22, 2026

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Applications open in a new tab.

Original job description

Range:

53,600.00 - 80,400.00 CAD

Job Description:

Executive Assistant

We are ready to take this game to the next level and need someone passionate about providing exceptional executive support and helping leaders operate at their best. As an Executive Assistant, you will play a critical role in supporting senior leaders by managing priorities, coordinating complex schedules, facilitating effective communication, and ensuring day-to-day operations run smoothly. This role is ideal for a highly organized, confident, and personable professional who thrives in a fast-paced environment and enjoys building strong relationships across all levels of an organization.

YOUR ROLE IN THE GAME

Reporting to the Chief Lottery Officer, you will be empowered to:

Manage and coordinate complex executive calendars, meetings, and schedules while proactively resolving conflicts and competing priorities.
Organize and prepare meeting materials, agendas, briefing packages, and supporting documentation to ensure leaders are fully prepared for meetings and events.
Manage incoming communications, including emails, phone calls, and inquiries, prioritizing matters appropriately and escalating urgent issues when required.
Provide administrative support on a variety of requests and initiatives, ensuring timely and accurate execution.
Prepare correspondence, presentations, reports, spreadsheets, and other business documents for internal and external stakeholders.
Coordinate departmental and divisional meetings, events, and team activities while managing all associated logistics.
Arrange executive travel and process travel-related expenses in accordance with corporate policies and procedures.
Prepare, track, and submit expense reports while ensuring accuracy, completeness, and compliance with expense directives.
Coordinate invoice processing and work closely with Finance to ensure timely payment and resolution of discrepancies.
Maintain filing systems, records, and archives in accordance with records management requirements and support operational onboarding activities for new team members.

WHAT YOU BRING TO THE GAME

Education & Experience:

University degree, college diploma, or equivalent combination of education and experience.
Minimum 3 years of experience in an Executive Assistant, Administrative Assistant, Legal Assistant, Office Manager, or similar administrative support role.
Experience supporting senior leaders and managing confidential or sensitive information.
Experience coordinating complex calendars, meetings, travel arrangements, expense reporting, and executive correspondence.
Experience working in a professional, corporate, legal, or other fast-paced environment.
Legal office, professional services, or executive support experience is considered an asset.
Advanced proficiency with Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.

Relevant Skills:

Exceptional organizational and time management skills with the ability to manage multiple priorities and deadlines.
Strong multitasking abilities and the capacity to work effectively in a fast-paced environment.
Excellent attention to detail and commitment to accuracy.
Strong written and verbal communication skills with the ability to interact professionally at all levels of the organization.
Confident, personable, and professional approach to building relationships with internal and external stakeholders.
Strong judgment, discretion, and ability to handle sensitive and confidential information.
Proactive self-starter with the ability to anticipate needs, solve problems, and take initiative.
Strong planning, coordination, and execution skills with the ability to manage competing demands.
Collaborative and relationship-focused mindset with a commitment to delivering exceptional support.
Ability to adapt quickly to changing priorities while maintaining a high level of professionalism and service excellence.

BENEFITS OF JOINING THE WINNING TEAM

Group Benefits Plan: Comprehensive, employer-paid group benefits coverage.
Variable Pay Program: Participation in a performance-based incentive plan that recognizes organizational and individual achievements.
Public Service Pension Plan: Participation in a highly desirable defined benefit pension plan.
Paid Time-Off: Competitive paid time-off provisions to support work-life balance and well-being.
Growth Focus: Become your best self with comprehensive support for your professional development.
Equity, diversity, and inclusion: Core to OLG’s culture, empowering employees to bring their authentic selves and make a meaningful impact across Ontario.

To learn more about our organization and other opportunities visit our career site.

We look forward to hearing from you, interested applicants please apply online by October 6, 2026.

Please Note: Unless otherwise specified, all positions are required to work fully onsite.

OLG is an equal opportunity employer. We are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. Please contact Human Resources at [email protected] if you require accommodation at any time throughout the hire process.

We welcome applicants from all backgrounds and experiences. If you bring relevant skills and a willingness to learn, we encourage you to apply - even if you don’t meet every listed qualification. We sincerely appreciate your interest; while we are unable to contact everyone, those selected for the next steps will be notified.

We thank you for your interest in this opportunity; however only those individuals selected for an interview will be contacted.

Personal information is collected by the Ontario Lottery & Gaming Corporation (OLG) and/or its third party service provider(s) under the authority of the Ontario Lottery and Gaming Corporation Act, 1999, SO 1999, c 12, Sch L and the Employment Standards Act, 2000, S.O. 2000, c. 41 (as amended) and will be used for the purpose of determining qualifications for employment with OLG and for recruitment modernization initiatives. The information will be managed in accordance with all applicable laws, OLG’s Protection of Privacy Policy (the Policy) and related policies and procedures. For any questions about this collection, please contact [email protected], 800-70 Foster Drive, Sault Ste. Marie, ON, P6A 6V2.

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More about this job

Responsibilities

The Executive Assistant will manage complex calendars, coordinate meetings, and handle travel arrangements for senior leaders. They will also prepare business documentation, manage communications, and ensure smooth day-to-day operations.

Requirements

Candidates must have at least 3 years of administrative support experience and a university degree or college diploma. Proficiency in Microsoft Office and the ability to handle sensitive information with discretion are required.

Skills

Executive support
Calendar management
Meeting coordination
Travel arrangements
Expense reporting
Communication
Organizational skills
Time management
Multitasking
Attention to detail
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams

Benefits

Group benefits plan
Performance-based incentive plan
Defined benefit pension plan
Paid time-off
Professional development support

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Administrative Support
Calendar Management
Expense Reporting
Microsoft Office
Outlook
Word
Excel
PowerPoint
Teams
Records Management
Stakeholder Management
Confidentiality
Logistics
Professional Services
Corporate Environment
Time Management
Communication Skills
Project Coordination
Operational Support

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