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H
Workplace Coordinator (Part Time Contract)
Hoxton
Toronto, ON
- Part-time
- Contract
We're looking for a Workplace Coordinator to deliver the day-to-day experience of a client's workplace in Toronto. You'll be on site, upholding the standard we set and working with the…
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Maintenance Assistant
Amica Senior Lifestyles
Brampton, ON
With your attention to detail, you will be responsible for assisting the Maintenance Coordinator with the day to day operations of the facility, including the cleanliness and upkeep of the…
Added just now
Payroll & Benefits Coordinator
Amica Senior Lifestyles
Toronto, ON
…unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. We are committed to enriching the lives of seniors now and as…
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Communications Coordinator
BMO
Toronto, ON · FCP
- Full-time
…and create/deliver communication solutions that effectively support and address communications needs. Sources content and feedback, assesses information and translates thoughts into…
Added 15 mins ago
OT
Special Projects Coordinator - Limited Term
Ontario Tech University
Oshawa, ON
- Internship
The Special Projects Coordinator oversees the planning, coordination and execution of special projects and events for the Faculty with an emphasis on coordinating all communications and…
Added 15 mins ago
CM
Visitor Services & Communications Coordinator
Canmore Museum
Canmore, AB
- Full-time
The Visitor Experience & Communications Coordinator at the Canmore Museum is responsible for shaping the visitor experience, focusing on creating a variety of content for social media and…
Added 15 mins ago
TU
Clinical Education Program Coordinator, UG/PG (RIH)
The University of British Columbia
Kamloops, BC
- $4,981 to $5,713 CAD / month
- Full-time
UBCO | Administrative Support Kamloops | Medical Education | Faculty of Medicine
Added 15 mins ago
AC
Senior Purchasing And Procurement Coordinator
Aston Carter
Burlington, ON
- $75,000 to $85,000 CAD / year
- Full-time
The Senior Purchasing and Procurement Coordinator oversees end-to-end procurement activities for materials, services, equipment, and capital purchases across multiple Ontario sites. This…
Added 15 mins ago
BB
Service Coordinator
Bosch Building Technologies North America
Regina, SK
- Full-time
The Service Coordinator is responsible for the efficient scheduling of technical resources and assignments. The Service Coordinator utilizes ticketing, and other systems as tools to…
Added 15 mins ago
TU
Communications Coordinator
The University of British Columbia
Kelowna, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Coordinates the creation and delivery of communications materials to support events, workshops, and engagement initiatives.
Added 15 mins ago
RH
Recruitment Coordinator
Robert Half
Vancouver, BC
- $58,000 to $62,000 CAD / year
- Full-time
Our client, a well-established and highly respected professional services firm, is seeking a Recruiting Coordinator to join its collaborative team in downtown Vancouver.
Added 15 mins ago
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Construction Estimator
W3Global
Wolfville, NS
- Full-time
Provide day-to-day project and administrative support to Construction Management.
Added 15 mins ago
BB
Service Coordinator
Bosch Building Technologies North America
Ottawa, ON
- Full-time
The Service Coordinator is responsible for the efficient scheduling of technical resources and assignments. The Service Coordinator utilizes ticketing, and other systems as tools to…
Added 15 mins ago
CG
Project Coordinator
Casman Group
AB · Edmonton, AB
- Full-time
We are seeking a Project Coordinator to play a key role in managing scope, schedule, cost, and quality for our clients.
Added 15 mins ago
CG
Project Accounting Coordinator
Casman Group
AB · Edmonton, AB
- Full-time
We are seeking an enthusiastic and detail-oriented Project Accounting Coordinator to join our team in a full-time, in-office role. This is an excellent opportunity for someone with an…
Added 15 mins ago
UO
Clinical Education Program Coordinator, UG/PG (RIH)
University of British Columbia
Kamloops, BC · IH | Kamloops Royal Inland Hospital (KRIH)
- $4,981 to $5,713 CAD / month
- Full-time
UBCO | Administrative Support Kamloops | Medical Education | Faculty of Medicine
Added 15 mins ago
IS
Office Operations & Accounting Coordinator
Intelica Solutions Inc.
Calgary, AB
- Full-time
Provide light, day-to-day administrative support to the President
Added 15 mins ago
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IT Operations & Procurement Coordinator - 6 Months Fixed Term
Ecolab
Calgary, AB · CAN-Calgary Plant Starfield
- Full-time
CoolIT is seeking an IT Operations & Procurement Coordinator for a six-month full-time contract supporting day-to-day IT operations, technology procurement, equipment coordination, and IT…
Added 30 mins ago
CF
Administrative Coordinator, Operations
Cadillac Fairview
London, ON
- Full-time
To provide administrative coordination to the operations team. You will work alongside the General Manager and the Operations Manager to provide first class client service, and will liaise…
Added 30 mins ago
VC
Coordinator (RN/RPN) - Resident Care
Vancouver Coastal Health
Vancouver, BC
- $49.2 to $63.47 CAD / hour
- Full-time
…staff training and development, and provides leadership and support to the interdisciplinary team. Assists the Manager/Clinical Services Coordinator with performing administrative…
Added 45 mins ago
TS
Kettle Coordinator - Temporary
The Salvation Army in Canada
North Vancouver, BC
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 45 mins ago
M
Coordonnateur·trice au développement des tissus / Fabric Development Coordinator
Manmade
Montreal, QC
- Full-time
We’re looking for a proactive and detail-oriented Fabric Development Coordinator to support the development, testing and sourcing of fabrics for our products.
Added 45 mins ago
PE
Coordinateur des partenariats/Partnerships Coordinator
Provincial Employment Roundtable - Table ronde provinciale sur l’emploi
Montreal, QC
- Full-time
PERT is seeking an organized and relationship-oriented Partnerships Coordinator to support the development and management of PERT’s partnerships, sectoral engagement, and funding…
Added 1 hour ago
TS
Kettle Coordinator - Temporary
The Salvation Army Canada and Bermuda Territory
North Vancouver, BC
- Full-time
…necessities such as food, clothing and shelter. In addition, we support people experiencing unemployment, addiction and family challenges. We continually adapt and innovate to meet emerging…
Added 1 hour ago
D
Workplace Experience Coordinator
dentsu
Toronto, ON
- Full-time
Adhere and support company and office policies

Olymbec

Construction Project Coordinator

Montreal, QC, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Job Summary

The Project Coordinator plays a key role in providing operational, administrative, and financial support to the project and construction teams. This individual ensures seamless communication, rigorous schedule and budget tracking, proper transmission of health and safety information, and meticulous document management throughout all project phases - from initiation to closeout.

The Project Coordinator reports directly to the VP Construction.

Key Responsibilities

Perform daily follow-ups on active projects.
Monitor project timelines with contractors and internal teams.
Organize and coordinate project meetings as well as site (construction) meetings, and draft meeting minutes.
Prepare task lists and ensure rigorous follow-up.
Maintain and update project dashboards.
Manage administrative project opening and closing procedures in Yardi.
Set up new projects in Yardi and communicate necessary details to the drafting department.
Prepare requests for proposals (RFPs) and price quotes.
Track incoming bids and prepare comparative submission tables.
Issue purchase orders (POs).
Ensure proper filing and archiving of plans, specifications, and technical documents.
Distribute plans, revisions, and general project information to the relevant teams.
Draft letters, emails, reports, and administrative correspondence.
Compile project costs.
Review and verify contractor invoices.
Track project budgets in close collaboration with the Director.
Review and approve timesheets for field personnel (road crew).
Gather and coordinate all information regarding workplace accidents involving employees and transmit the reports to the HR department.
Provide reception coverage during lunch hour once every two weeks.

Qualifications & Requirements

Education: College diploma (DEC) or Bachelor's degree in Business Administration, Construction Management, or a related field.
Experience: 2 to 4 years of experience in a coordination role (construction or real estate industry preferred).
Technical Skills:
- Proficiency in Microsoft Office Suite (especially Excel and Word).
- Hands-on experience with Yardi management software (highly desirable).
Language Skills: Fluent in English (written and spoken), working knowledge or fluency in French (depending on business needs).

Key Competencies

Strong organizational skills and high administrative rigor.
Attention to detail, discretion, and reliability (especially when handling HR/accident reports).
Ability to prioritize tasks and multitask effectively in a fast-paced environment.
Strong communication and interpersonal skills with a team-oriented mindset.

The advantages of working at Olymbec:

Competitive salary;
Dental and Medical Insurance;
Life Insurance;
Long Term Disability Insurance;
Employee Assistance Program (EAP);
6 sick/personal days per year;
Access to Tele-Medicine;
Travel Medical Insurance;
Continuing Education/Training;
Access to our Fitness Center at the office;
Onsite Café/Bistro with subsidized meals and drinks;
Free parking

Diversity and Inclusion

We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, age, sex, sexual orientation, gender identity or expression, ethnic or national origin, disability, pregnancy, religion, veteran status, protected genetic information, or any other characteristic protected by law.

To learn more about Olymbec, click "Apply".

*Please note that certain job offers are conditional upon a background check, including a criminal record check.

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More about this job

Responsibilities

Coordinate construction projects from initiation through closeout, including schedules, meetings, task follow-ups, project records, and communications with contractors and internal teams. Support project finances by tracking budgets and costs, comparing bids, issuing purchase orders, reviewing invoices and timesheets, and coordinating workplace accident reports.

Requirements

Requires a college diploma or bachelor's degree in business administration, construction management, or a related field, plus 2 to 4 years of coordination experience; construction or real estate experience is preferred. Candidates should be proficient in Microsoft Office, especially Excel and Word, and ideally have hands-on Yardi experience, strong organizational and communication skills, and fluent English; French ability may also be needed.

Skills

Project Coordination
Schedule Tracking
Budget Tracking
Document Management
Yardi
Microsoft Excel
Microsoft Word
Bid Comparison
Purchase Order Administration
Invoice Review
Timesheet Review
Meeting Coordination
Workplace Accident Reporting
Written Communication
Organization
Attention to Detail

Benefits

Dental Insurance
Medical Insurance
Life Insurance
Long-Term Disability Insurance
Employee Assistance Program
Six Sick/Personal Days Per Year
Telemedicine Access
Travel Medical Insurance
Continuing Education and Training
Fitness Center Access
Subsidized Onsite Café Meals and Drinks
Free Parking

Visa sponsorship

Not detected in the job text

Keywords

Construction
Real Estate
Project Coordination
Project Administration
Project Scheduling
Budget Tracking
Project Dashboards
Yardi
Microsoft Office
Microsoft Excel
Microsoft Word
Requests for Proposals
Price Quotes
Bid Tracking
Comparative Bid Tables
Purchase Orders
Plans and Specifications
Technical Documents
Contractor Invoices
Project Costs
Timesheets
Workplace Accident Reports
Health and Safety
Meeting Minutes
Contractor Coordination
Project Closeout

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