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Added 32 mins ago
DC
Digital Content Specialist
Diplomatic Congress of Franklin & Marshall College
Heart's Content, NL
- Full-time
The Digital Content Specialist is a technical and creative professional responsible for the design, development, and day-to-day management of Franklin & Marshall College's web presence.…
Added 2 hours ago
NN
Commissioning Manager - Canada (mf/d)
Nordex North America
Quebec, QC
- Full-time
The Commissioning Manager works closely with the Director of Commissioning, Commissioner Expert & Project Support, Project Management, Construction, HSE, and P&C, to ensure qualified…
Added 3 hours ago
M
Director People Experience Strategy
Manulife
Toronto, ON · Waterloo, ON
- Full-time
The Director, People Experience Strategy helps bring the People Experience strategy to life by leading strategic initiatives across Performance, Recognition, Sustainable Performance, and…
Added 5 hours ago
O
Construction Project Coordinator
Olymbec
Montreal, QC
- Full-time
The Project Coordinator plays a key role in providing operational, administrative, and financial support to the project and construction teams. This individual ensures seamless…
Added 5 hours ago
MC
Director, Distribution & Activation
Meridian Credit Union
St. Catharines, ON · Toronto, ON · Etobicoke, ON
- Full-time
Define and govern Wealth requirements for referral ecosystems, campaigns, lead management and segment strategies for mass affluent and high-net-worth members, leveraging data and…
Added 5 hours ago
HR
Medical & Academic Affairs Specialist
Humber River Health
Toronto, ON · GTA, ON
- Other
Support medical staff facilities, resources, and locker access.
Added 5 hours ago
Program Handover Manager
Bechtel Corporation
Toronto, ON
…improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner…
Added 7 hours ago
M
Technical Program Management Analyst
Mastercard
Toronto, ON
- Full-time
This entry-level role is designed to build foundational program management skills, with hands-on exposure to cross-functional technology delivery. This role reports to the Director of…
Added 7 hours ago
TA
Senior Director, Marketing & Communications
Top Aces
Dorval, QC
- Full-time
The position also provides strategic oversight of government relations activities through the direction and management of external Government Relations advisors. The Senior Director…
Added 7 hours ago
D
Senior Manager, Visual Design
Dandy
Remote, Canada
- $140,250 to $170,000 USD / year
- Full-time
- Remote
We’re looking for a Senior Manager of Visual Design to lead and elevate Dandy’s graphic design team. This role will serve as the creative authority and steward of Dandy’s visual identity,…
Added 8 hours ago
C
Associate Site Director (Onsite)
CNX
Chatham-Kent, ON · CAN Chatham
- Full-time
Join a world-class team in CAN Chatham, as an Associate Site Director! We're Concentrix. The intelligent transformation partner - solution-focused, tech-powered, intelligence-fueled. As a…
Added 8 hours ago
Senior Computational Physicist- Boundary Physics
Type One Energy
Vancouver, BC
This position may require access to technology, technical data, software, or other information that is subject to U.S. export control laws and regulations. Any offer of employment will be…
Added 8 hours ago
C
Director, Defense Portfolio Strategy-EN
CAE
Montreal, QC
- Full-time
The Director, Defense Portfolio Strategy reports to the Chief Strategy Officer and directly supports the CSO's enterprise mandate to identify and unlock growth above the underlying market…
Added 8 hours ago
E
Administrative Assistance, Grid Operations and Transformation
EPCOR
AB · Edmonton, Alberta
- Full-time
…largely unsupervised position accountable for supporting S4 Director of Grid Operations & Transformation, the GO&T management team and employees with time spans (longest target completion…
Added 8 hours ago
BC
Program Handover Manager
Bechtel Corporation
Toronto, ON
- Full-time
…improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner…
Added 9 hours ago
MD
Human Resources Director 4
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
The Minnesota Department of Children, Youth, and Families (DCYF) is seeking a creative, strategic, and mission driven Human Resources Director (HRD) to lead the agency’s human resources…
Added 9 hours ago
A(
Graphic Designer
Amii (Alberta Machine Intelligence Institute)
AB · Edmonton, AB
- Full-time
Reporting to the Director of Marketing Operations, the Graphic Designer brings creative ideas to life through visual storytelling. This position is responsible for conceptualizing and…
Added 9 hours ago
A(
Producer, Video & Photo
Amii (Alberta Machine Intelligence Institute)
AB · Edmonton, AB
- Full-time
- Alana Williams | Director, Marketing and Brand Operations
Added 10 hours ago
C
Director, Defense Portfolio Strategy
CAE
Montreal, QC
- Full-time
The Director, Defense Portfolio Strategy reports to the Chief Strategy Officer and directly supports the CSO's enterprise mandate to identify and unlock growth above the underlying market…
Added 10 hours ago
Project Director, Major Infrastructure Delivery
VIA HFR - VIA TGF Inc
Montreal, QC
The Project Director provides end-to-end Alto leadership across a portfolio of complex and interdependent work packages, ensuring that scope, schedule, cost, quality, risks, interfaces, and…
Added 10 hours ago
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RQ00824 – Security Architect – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
…(CSIRT/SOC), incident coordination, security program maturity, and hands-on Zero Trust implementation. The ideal candidate will have strong expertise in Identity and Access Management…
Added 10 hours ago
M
Lead Resilience R&D Partnerships, Canada
Moderna
Toronto, ON
- Full-time
This individual will identify, evaluate, and advance partnership models including research collaborations, joint ventures, technology licensing, and ecosystem development initiatives. They…
Added 11 hours ago
FC
Full Stack Developer, Investly
Fidelity Canada
Toronto, ON
- Full-time
Agile project management tools (JIRA), and CI/CD pipelines.
Added 11 hours ago
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Finance Director
Perennial
Toronto, ON
- Full-time
We are seeking a strategic and hands-on Director of Finance to lead and scale our finance function and support the growth and expansion of the business. This role will serve as a key member…
Added 14 hours ago
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Senior Technical Analyst, Data Engineering and Business Intelligence
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Toronto, ON
- Full-time
Understanding of internal data governance, security and access management.

Olymbec

Construction Project Coordinator

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Job Summary

The Project Coordinator plays a key role in providing operational, administrative, and financial support to the project and construction teams. This individual ensures seamless communication, rigorous schedule and budget tracking, proper transmission of health and safety information, and meticulous document management throughout all project phases - from initiation to closeout.

The Project Coordinator reports directly to the VP Construction.

Key Responsibilities

Perform daily follow-ups on active projects.
Monitor project timelines with contractors and internal teams.
Organize and coordinate project meetings as well as site (construction) meetings, and draft meeting minutes.
Prepare task lists and ensure rigorous follow-up.
Maintain and update project dashboards.
Manage administrative project opening and closing procedures in Yardi.
Set up new projects in Yardi and communicate necessary details to the drafting department.
Prepare requests for proposals (RFPs) and price quotes.
Track incoming bids and prepare comparative submission tables.
Issue purchase orders (POs).
Ensure proper filing and archiving of plans, specifications, and technical documents.
Distribute plans, revisions, and general project information to the relevant teams.
Draft letters, emails, reports, and administrative correspondence.
Compile project costs.
Review and verify contractor invoices.
Track project budgets in close collaboration with the Director.
Review and approve timesheets for field personnel (road crew).
Gather and coordinate all information regarding workplace accidents involving employees and transmit the reports to the HR department.
Provide reception coverage during lunch hour once every two weeks.

Qualifications & Requirements

Education: College diploma (DEC) or Bachelor's degree in Business Administration, Construction Management, or a related field.
Experience: 2 to 4 years of experience in a coordination role (construction or real estate industry preferred).
Technical Skills:
- Proficiency in Microsoft Office Suite (especially Excel and Word).
- Hands-on experience with Yardi management software (highly desirable).
Language Skills: Fluent in English (written and spoken), working knowledge or fluency in French (depending on business needs).

Key Competencies

Strong organizational skills and high administrative rigor.
Attention to detail, discretion, and reliability (especially when handling HR/accident reports).
Ability to prioritize tasks and multitask effectively in a fast-paced environment.
Strong communication and interpersonal skills with a team-oriented mindset.

The advantages of working at Olymbec:

Competitive salary;
Dental and Medical Insurance;
Life Insurance;
Long Term Disability Insurance;
Employee Assistance Program (EAP);
6 sick/personal days per year;
Access to Tele-Medicine;
Travel Medical Insurance;
Continuing Education/Training;
Access to our Fitness Center at the office;
Onsite Café/Bistro with subsidized meals and drinks;
Free parking

Diversity and Inclusion

We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, age, sex, sexual orientation, gender identity or expression, ethnic or national origin, disability, pregnancy, religion, veteran status, protected genetic information, or any other characteristic protected by law.

To learn more about Olymbec, click "Apply".

*Please note that certain job offers are conditional upon a background check, including a criminal record check.

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More about this job

Responsibilities

Coordinate construction projects from initiation through closeout, including schedules, meetings, task follow-ups, project records, and communications with contractors and internal teams. Support project finances by tracking budgets and costs, comparing bids, issuing purchase orders, reviewing invoices and timesheets, and coordinating workplace accident reports.

Requirements

Requires a college diploma or bachelor's degree in business administration, construction management, or a related field, plus 2 to 4 years of coordination experience; construction or real estate experience is preferred. Candidates should be proficient in Microsoft Office, especially Excel and Word, and ideally have hands-on Yardi experience, strong organizational and communication skills, and fluent English; French ability may also be needed.

Skills

Project Coordination
Schedule Tracking
Budget Tracking
Document Management
Yardi
Microsoft Excel
Microsoft Word
Bid Comparison
Purchase Order Administration
Invoice Review
Timesheet Review
Meeting Coordination
Workplace Accident Reporting
Written Communication
Organization
Attention to Detail

Benefits

Dental Insurance
Medical Insurance
Life Insurance
Long-Term Disability Insurance
Employee Assistance Program
Six Sick/Personal Days Per Year
Telemedicine Access
Travel Medical Insurance
Continuing Education and Training
Fitness Center Access
Subsidized Onsite Café Meals and Drinks
Free Parking

Visa sponsorship

Not detected in the job text

Keywords

Construction
Real Estate
Project Coordination
Project Administration
Project Scheduling
Budget Tracking
Project Dashboards
Yardi
Microsoft Office
Microsoft Excel
Microsoft Word
Requests for Proposals
Price Quotes
Bid Tracking
Comparative Bid Tables
Purchase Orders
Plans and Specifications
Technical Documents
Contractor Invoices
Project Costs
Timesheets
Workplace Accident Reports
Health and Safety
Meeting Minutes
Contractor Coordination
Project Closeout

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