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Added 7 mins ago
PE
Administrative Assistant
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- Full-time
…is responsible for a variety of administrative, accounting, project coordination, and payroll support functions,…
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Added 24 mins ago
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Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks
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Added 38 mins ago
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Senior Project Coordinator - Infrastructure
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- Full-time
Graham is actively recruiting for a Senior Project Coordinator supporting the infrastructure division. Reporting to the Senior Project Manager, the Senior Project Coordinator plays a key…
Added 38 mins ago
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Interim FP&A Consultant - Senior Financial Analyst
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Previous consulting, interim, or project-based finance engagements
Added 38 mins ago
EI
Office Manager
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Help recognize employee milestones, achievements, project successes, birthdays, anniversaries, and other important occasions.
Added 38 mins ago
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…service, health and safety, and financial management of the…
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Director of AI Delivery
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Account Executive, Group Business
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…need, bring people together, and move improvements forward. Project management experience will be valuable as you turn client and operational challenges into actionable…
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Director of External Reporting
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Added 39 mins ago
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Senior Manager, Private Enterprise (24 months contract)
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Calgary, AB · AB · Lethbridge, AB · Abbotsford, BC · Burnaby, BC · Chilliwack, BC · Fort St. John, BC · Kamloops, BC · Kelowna, BC · Langley (District), BC · Prince George, BC · Quesnel, BC · Vancouver, BC · Vanderhoof, BC · Vernon, BC · Victoria, BC · Winnipeg, MB · St. John's, NL · Halifax, NS · Hamilton, ON · Kingston, ON · London, ON · North Bay, ON · Oakville, ON · Ottawa, ON · Parry Sound, ON · Perth, ON · Sault Ste. Marie, ON · St. Catharines, ON · Sudbury, ON · Toronto, ON · Vaughan, ON · Waterloo, ON · Windsor, ON · ON · Regina, SK · Saskatoon, SK · Swift Current, SK · Edmonton, Alberta · Langley, British Columbia · Kanata, Ontario
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Added 39 mins ago
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Senior Consultant - IT Risk Services
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ON · Toronto, Ontario
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Are you a talented individual with a proven track record on executing project deliverables.
Added 53 mins ago
Manager, Talent Acquisition
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A proactive, solutions-oriented approach with strong project management skills, a continuous improvement mindset, and an interest in leveraging emerging technologies, including AI and…
Added 1 hour ago
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Commis comptable / Accounting Clerk
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Added 1 hour ago
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Collaborate with IT and business stakeholders to communicate technical recommendations, testing results, project status, and opportunities to improve systems and development processes.
Added 1 hour ago
RH
Interim Senior Financial Analyst / FP&A Analyst
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Experience in interim, consulting, project-based, or contract finance assignments.
Added 1 hour ago
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Olymbec

Construction Project Coordinator

Montreal, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Apr 24, 2027
Posting language: English
Posted: Oct 26, 2026

Original job description

Job Summary

The Project Coordinator plays a key role in providing operational, administrative, and financial support to the project and construction teams. This individual ensures seamless communication, rigorous schedule and budget tracking, proper transmission of health and safety information, and meticulous document management throughout all project phases - from initiation to closeout.

The Project Coordinator reports directly to the VP Construction.

Key Responsibilities

Perform daily follow-ups on active projects.
Monitor project timelines with contractors and internal teams.
Organize and coordinate project meetings as well as site (construction) meetings, and draft meeting minutes.
Prepare task lists and ensure rigorous follow-up.
Maintain and update project dashboards.
Manage administrative project opening and closing procedures in Yardi.
Set up new projects in Yardi and communicate necessary details to the drafting department.
Prepare requests for proposals (RFPs) and price quotes.
Track incoming bids and prepare comparative submission tables.
Issue purchase orders (POs).
Ensure proper filing and archiving of plans, specifications, and technical documents.
Distribute plans, revisions, and general project information to the relevant teams.
Draft letters, emails, reports, and administrative correspondence.
Compile project costs.
Review and verify contractor invoices.
Track project budgets in close collaboration with the Director.
Review and approve timesheets for field personnel (road crew).
Gather and coordinate all information regarding workplace accidents involving employees and transmit the reports to the HR department.
Provide reception coverage during lunch hour once every two weeks.

Qualifications & Requirements

Education: College diploma (DEC) or Bachelor's degree in Business Administration, Construction Management, or a related field.
Experience: 2 to 4 years of experience in a coordination role (construction or real estate industry preferred).
Technical Skills:
- Proficiency in Microsoft Office Suite (especially Excel and Word).
- Hands-on experience with Yardi management software (highly desirable).
Language Skills: Fluent in English (written and spoken), working knowledge or fluency in French (depending on business needs).

Key Competencies

Strong organizational skills and high administrative rigor.
Attention to detail, discretion, and reliability (especially when handling HR/accident reports).
Ability to prioritize tasks and multitask effectively in a fast-paced environment.
Strong communication and interpersonal skills with a team-oriented mindset.

The advantages of working at Olymbec:

Competitive salary;
Dental and Medical Insurance;
Life Insurance;
Long Term Disability Insurance;
Employee Assistance Program (EAP);
6 sick/personal days per year;
Access to Tele-Medicine;
Travel Medical Insurance;
Continuing Education/Training;
Access to our Fitness Center at the office;
Onsite Café/Bistro with subsidized meals and drinks;
Free parking

Diversity and Inclusion

We value diversity and are an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, age, sex, sexual orientation, gender identity or expression, ethnic or national origin, disability, pregnancy, religion, veteran status, protected genetic information, or any other characteristic protected by law.

To learn more about Olymbec, click "Apply".

*Please note that certain job offers are conditional upon a background check, including a criminal record check.

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More about this job

Responsibilities

Coordinate construction projects from initiation through closeout, including schedules, meetings, task follow-ups, project records, and communications with contractors and internal teams. Support project finances by tracking budgets and costs, comparing bids, issuing purchase orders, reviewing invoices and timesheets, and coordinating workplace accident reports.

Requirements

Requires a college diploma or bachelor's degree in business administration, construction management, or a related field, plus 2 to 4 years of coordination experience; construction or real estate experience is preferred. Candidates should be proficient in Microsoft Office, especially Excel and Word, and ideally have hands-on Yardi experience, strong organizational and communication skills, and fluent English; French ability may also be needed.

Skills

Project Coordination
Schedule Tracking
Budget Tracking
Document Management
Yardi
Microsoft Excel
Microsoft Word
Bid Comparison
Purchase Order Administration
Invoice Review
Timesheet Review
Meeting Coordination
Workplace Accident Reporting
Written Communication
Organization
Attention to Detail

Benefits

Dental Insurance
Medical Insurance
Life Insurance
Long-Term Disability Insurance
Employee Assistance Program
Six Sick/Personal Days Per Year
Telemedicine Access
Travel Medical Insurance
Continuing Education and Training
Fitness Center Access
Subsidized Onsite Café Meals and Drinks
Free Parking

Visa sponsorship

Not detected in the job text

Keywords

Construction
Real Estate
Project Coordination
Project Administration
Project Scheduling
Budget Tracking
Project Dashboards
Yardi
Microsoft Office
Microsoft Excel
Microsoft Word
Requests for Proposals
Price Quotes
Bid Tracking
Comparative Bid Tables
Purchase Orders
Plans and Specifications
Technical Documents
Contractor Invoices
Project Costs
Timesheets
Workplace Accident Reports
Health and Safety
Meeting Minutes
Contractor Coordination
Project Closeout

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