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Added 1 min ago
Administrator, Registered Plans
Questrade Financial Group
Toronto, ON
Questrade Financial Group (QFG), through its companies - Questrade, Questbank, Questrade Wealth Management, Community Trust Company, Zolo, and Flexiti, provides securities and foreign…
Added 31 mins ago
Client Service Administrator - Toronto (Albany Medical Clinic)
Demant Group
Toronto, ON
Accounting & Insurance: Take ownership of processing payments, tracking insurance claims, accounts receivable management and maintaining inventory. Your attention to detail will ensure…
Added 1 hour ago
Office Administrator and Bookkeeper
Nawkaw Inc.
Mississauga, ON
Full-time
Nawkaw Corporation is seeking an experienced Office Administrator & Bookkeeper to provide day-to-day administrative and operational support to our General Manager, Operations team, and…
Added 1 hour ago
Bilingual Administrator, Payout Annuity
Sun Life Québec
Montreal, QC
Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 2 hours ago
Dental Clinic Manager (Barrie)
Passion Dental Group Inc.
Barrie, ON
…training at a sister clinic, including 1–2 months as a Dental Administrator, giving you a deep understanding of our patient experience and operations before stepping fully into…
Added 3 hours ago
Bilingual Administrator, Payout Annuity
Sun Life
Montreal, QC · Sun Life Montreal Metcalfe
Full-time
At Sun Life, we're driven by our Purpose: helping our Clients achieve lifetime financial security and live healthier lives. Our values shape how we work: caring, authentic, bold, inspiring,…
Added 4 hours ago
Technician II
Okanagan College
Vernon, BC
…direction from the Trades Department Chair(s) and/or Program Administrator(s), the Toolroom Attendant provides exceptional support and assistance to instructors and students in the Trades…
Added 4 hours ago
Billing Administrator
GFL Environmental Inc.
Pickering, ON
Full-time
Our GFL site in Pickering, ON is looking for a Billing Administrator who will be responsible for managing the billing process, which includes creating and processing invoices, reconciling…
Added 6 hours ago
Payroll, Accounting & Office Administrator-Temporary Position-Canada
SFS USA | Construction
South Dundas, ON
Full-time
The Payroll, Accounting & Office Administrator is responsible for payroll administration, accounts receivable, accounts payable, cash management, bookkeeping, month-end and year-end…
Added 13 hours ago
Cemetery Branch Administrator
Arbor Memorial Inc.
AB · Edmonton, AB
Contract
…also provide a robust pension plan to support your long-term financial planning and…
Added 17 hours ago
Clinical Support Worker
Fraser Health
BC · Hope / Agassiz / Harrison Hot Springs / Kent, British Columbia
…hygiene, housekeeping, meal planning and preparation, meeting financial obligations, making and keeping appointments, and interpersonal skills including self-esteem, coping skills,…
Added 19 hours ago
HR and Administrative Assistant
The University of British Columbia
Vancouver, BC
$4,594 to $4,827 CAD / month
Full-time
…administrative matters. Works closely with the Department Head, Administrator, and HR Manager. Supports a variety of administrative processes for the…
Added 20 hours ago
Property Administrator
Northview Residential REIT
Iqaluit, NU
Full-time
We are looking for a Property Administrator to join our Residential team in Iqaluit, NU Reporting to the Operations Manager, supports the day-to-day administrative, financial, leasing, and…
Added 21 hours ago
Client Service Administrator - LaSalle
HearingLife Canada
Windsor, ON
Full-time
Accounting & Insurance: Take ownership of processing payments, tracking insurance claims, accounts receivable management and maintaining inventory. Your attention to detail will ensure…
Added 22 hours ago
Compensation and Benefits Specialist
Public Health Ontario
Toronto, ON
Full-time
Monitor benefit plan performance, cost, utilization, service quality and emerging market practices; identify risks and opportunities for improvement.
Added 22 hours ago
Clinical Support Worker
Fraser Health Authority
Harrison Hot Springs, BC
$33.49 to $35.31 CAD / hour
Other
…hygiene, housekeeping, meal planning and preparation, meeting financial obligations, making and keeping appointments, and interpersonal skills including self-esteem, coping skills,…
Added 22 hours ago
Client Service Administrator - LaSalle
Demant Group
Lasalle, ON
Accounting & Insurance: Take ownership of processing payments, tracking insurance claims, accounts receivable management and maintaining inventory. Your attention to detail will ensure…
Added 22 hours ago
Senior Mortgage Administrator (Contract)
CMCC
Toronto, ON
Contract
We have an exciting contract opportunity for a Senior Mortgage Administrator to support our residential and commercial mortgage servicing teams. In this role, you will be working with a…
Added 1 day ago
Service Coordinator, 12-month term
People Corporation
Winnipeg, MB · MB - Life Benefits Wpg
Full-time
The Service Coordinator is responsible for delivering exceptional service and administrative support to plan members, plan administrators, clients, and internal stakeholders. Acting as a…
Added 1 day ago
Business Office Assistant
Baptist Housing
White Rock, BC
Full-time
As a Business Office Assistant, you will play a vital role in ensuring that our administrative and financial processes run smoothly. Reporting directly to the Administrator, your key…
Added 1 day ago
Service Coordinator, 12-month term
People Corporation
Winnipeg, MB
Full-time
The Service Coordinator is responsible for delivering exceptional service and administrative support to plan members, plan administrators, clients, and internal stakeholders. Acting as a…
Added 1 day ago
Clinic Manager (KWC Region)
Passion Dental Group Inc.
Kitchener, ON
As part of our unique leadership philosophy, you’ll begin with hands-on training, including 1–2 months as a Dental Administrator, giving you a deep understanding of our patient experience…
Added 1 day ago
Administrator - Operations
Olympia Financial Group Inc
Calgary, AB
Full-time
An Administrator’s primary responsibility is account administration through the processing of various client based financial and non-financial transactions, adhering to required timelines…
Added 1 day ago
Business Office Assistant
Baptist Housing Seniors Living
White Rock, BC
$29.4 CAD / hour
Full-time
As a Business Office Assistant, you will play a vital role in ensuring that our administrative and financial processes run smoothly. Reporting directly to the Administrator, your key…
Added 1 day ago
Customer Service & Office Administrator
WBM Technologies
Winnipeg, MB
Full-time
The Customer Service & Office Administrator supports customers and internal teams through order processing, customer service, inventory coordination, and day-to-day office administration.…

Olympia Financial Group Inc

Administrator - Operations

Calgary, AB, Canada

Job type: Full-time
Education: High school diploma
Posting language: English
Posted: Sep 24, 2026

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Original job description

Job Summary

An Administrator’s primary responsibility is account administration through the processing of various client based financial and non-financial transactions, adhering to required timelines and priorities. An Administrator is required to work as part of a team to support the building of strong relationships, by ensuring all documents and transactions are completed with a high level of accuracy and clarity in accordance with Olympia guidelines.

Duties and Responsibilities

Uphold the division and Olympia’s reputation and values, while promoting our motto “With Us, It’s Personal” in all interactions with employees, clients, and business associates.
Maintain complete client files and ensure documentation is in good order.
Ensure all documentation follows internal and external audit and regulatory requirements.
Timely review of documents to confirm accuracy, account openings, purchases, and client updates as well as transactions, distributions, sells, and any other special transactions.
Escalate transactions as necessary to other team members.
Remain up to date on all Olympia products, services, legislative requirements.
Ensure the efficiency of business processes, policies and procedures, to deliver on client commitments with speed and quality.
Organize and assist with the training of any new and existing team members.
Actively participate in projects and team meetings.
Owns the execution of day-to-day operational activities to maintain effective and efficient service.
Flexible to perform various assigned tasks as requested by management and executives.

Competencies

Connection - We build long-term relationships by collaborating with our clients and industry participants.
Accountability - We are a trusted business partner operating with transparency and integrity.
Innovation - We leverage technology to continuously improve how we serve our customers.
Demonstrates flexibility and resilience in response to constraints, failures, and adversity and adjusts priorities to multiple demands and unanticipated events.
Proven ability to work in a fast-paced, dynamic environment, while delivering on tasks.
Displays and fosters integrity and honesty through the promotion of mutual trust and respect, demonstrates and fosters high moral standards, and treats others fairly and ethically.
Possesses excellent organization, high attention to detail and time management skills with the aptitude to establish priorities.
Must have the ability to maintain professionalism in all situations.

Formal education and experience

High school Diploma is required.
Post-Secondary education in Business Administration, Management, Economics or related field of study is an asset.
0 - 3 Years of Financial or Investment Industry experience is an asset.
0 - 3 Years of previous Administration experience is an asset.
0 - 3 Years of previous Customer Service is an asset.

Specialized skills or knowledge

Requires a thorough understanding of the Anti‐Money Laundering (AML) policies and procedures.
Intermediate level with Outlook and Microsoft Office products and internet application.
Maintain a processing accuracy of 95% or higher.
Strong communication skills to liaise with customers and team.
Entry level understanding of how the Registered Plans & TFSA Division operates.
Successful completion of a Criminal Background check is required.
Bilingual in French and English communication both written and spoken is an asset

With us, It’s Personal

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More about this job

Responsibilities

The administrator is responsible for processing financial and non-financial client transactions while maintaining accurate documentation and adhering to regulatory requirements. They also support team goals by collaborating on projects, training new members, and ensuring efficient service delivery.

Requirements

Candidates must have a high school diploma, with post-secondary education in business or related fields considered an asset. Proficiency in Microsoft Office and an understanding of Anti-Money Laundering policies are required, along with strong organizational and communication skills.

Skills

Account administration
Financial transactions
Data entry
Document review
Attention to detail
Time management
Customer service
Microsoft Office
Outlook
Anti-money laundering
Communication
Regulatory compliance
Organization
Problem solving
Teamwork

Visa sponsorship

Not detected in the job text

Keywords

Account administration
Financial services
Investment industry
Anti-money laundering
AML
Regulatory requirements
Audit
Data processing
Client files
Transaction processing
Microsoft Office
Outlook
Registered plans
TFSA
Customer service
Operations
Compliance
Documentation
Time management
Professionalism

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