Jobs in Canada

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Added 1 hour ago
TT
Product & Sales Operations Coordinator
Threadcount Textile & Design
Toronto, ON
- Full-time
As our Product & Sales Operations Coordinator, you'll play an important role in keeping our product launches, sales support, and digital operations running efficiently.
Added 1 hour ago
NO
DIRECTOR EDITOR
NFB ONF Education
Montreal, QC
- Full-time
In collaboration with project stakeholders, develops comprehensive creative briefs for video content capture.
Added 1 hour ago
EM
Music Catalog Coordinator (o13)
Ethereal Music Group
Vancouver, BC · Greater Vancouver Metropolitan Area
- Full-time
We’re looking for a highly organized, music-obsessed candidate for a Music Catalog Coordinator & A&R to help us build and manage a growing catalog of music across electronic, chill,…
Added 1 hour ago
V
Community Relations Coordinator
Vale
Canada
- Full-time
As a Community Relations Coordinator, you will help build and strengthen Vale Base Metals Newfoundland and Labrador’s relationships with communities, Indigenous governments and…
Added 2 hours ago
NE
Content Coordinator, French (Freelancer)
Nelson Education LTD
Remote, Canada
- Temporary
- Remote
Nelson Education is looking for a bilingual Content Coordinator to join our team. Reporting to the Senior Manager, Content Management, you will work within a team environment to provide…
Added 2 hours ago
A
Fashion Design Assistant
Apparelmark
Vancouver, BC
- Full-time
JOB DESCRIPTION: Fashion Project Coordinator/Design Assistant
Added 2 hours ago
N
Content Coordinator, French (Freelancer)
Nelson
Canada
- Temporary
Nelson Education is looking for a bilingual Content Coordinator to join our team. Reporting to the Senior Manager, Content Management, you will work within a team environment to provide…
Added 3 hours ago
WI
Real Estate & Facilities Coordinator
Westland Insurance Group Ltd.
Surrey, BC
- Full-time
Westland Insurance Group Ltd. has a new opportunity for a Real Estate & Facilities Coordinator! This is a hybrid role, based at our Head Office in Surrey, BC. Are you an organized,…
Added 3 hours ago
KE
Production Coordinator
Kickstart Entertainment
Remote, Canada
- $70,200 to $75,400 CAD / year
- Full-time
- Remote
Must have strong communication (both verbally and written) and interpersonal skills
Added 3 hours ago
KE
Production Coordinator
Kickstart Entertainment
Remote, Canada
- $70,200 to $75,400 CAD / year
- Full-time
- Remote
Must have strong communication (both verbally and written) and interpersonal skills
Added 3 hours ago
NE
Content Coordinator (Freelancer)
Nelson Education LTD
Remote, Canada
- Temporary
- Remote
Nelson Education is looking for a Content Coordinator to join our team. Reporting to the Senior Manager, Content Management, you will work within a team environment to provide editorial…
Added 3 hours ago
VB
Community Relations Coordinator
Vale Base Metals
Toronto, ON
- Full-time
As a Community Relations Coordinator, you will help build and strengthen Vale Base Metals Newfoundland and Labrador’s relationships with communities, Indigenous governments and…
Added 3 hours ago
N
Content Coordinator (Freelancer)
Nelson
Canada
- Temporary
Nelson Education is looking for a Content Coordinator to join our team. Reporting to the Senior Manager, Content Management, you will work within a team environment to provide editorial…
Added 3 hours ago
KE
Production Coordinator
Kickstart Entertainment
Kelowna, BC
- $70,200 to $75,400 CAD / year
- Full-time
Must have strong communication (both verbally and written) and interpersonal skills
Added 3 hours ago
EE
Digital Marketing & Communications Coordinator
EECOL Electric
Calgary, AB
- Full-time
Hybrid – 2-3 days in office (Sundance SE business park)
Added 3 hours ago
KE
Production Coordinator
Kickstart Entertainment
Vancouver, BC
- $70,200 to $75,400 CAD / year
- Full-time
Must have strong communication (both verbally and written) and interpersonal skills
Added 4 hours ago
OI
Take-off and Estimating Coordinator
Olympic International Sales Limited
North Vancouver, BC
- Full-time
Are you detail-oriented, analytical, and looking to build a rewarding career in HVAC? As a Take-off & Estimating Coordinator, you'll play a critical role in turning project opportunities…
Added 4 hours ago
TO
Events and Community Development Student
Town of Oakville
Oakville, ON
- Internship
Reporting to the Events Program Coordinator and/or Community Development Specialist and working in collaboration with other town staff, the Events and Community Development Student will be…
Added 4 hours ago
SQ
Clinical Activities Specialist – Project Coordinator
Santé Québec Montérégie-Ouest
Hinchinbrooke, QC
- Temporary
Project Coordination – Skén:nen ne Akwékon Knowledge transfer and skills development REQUIREMENTS
Added 4 hours ago
BF
Safety & Data Coordinator
Bay Ferries Limited
Saint John, NB
- Full-time
Northumberland Ferries Limited (NFL) and Bay Ferries Limited (BFL) are seeking a Safety & Data Coordinator to join our Safety & Security team. This is an exciting opportunity to play a key…
Added 4 hours ago
GV
Sort Coordinator
Greater Vancouver Food Bank
Burnaby, BC
- Full-time
Career and personal development are at the forefront of the GVFB’s culture. After three months of employment, employees have access to $1,600 towards professional development, $850 of which…
Added 4 hours ago
BE
Information & Digital Services Coordinator
BC Energy Regulator
Victoria, BC
- Full-time
The Coordinator works collaboratively with Information & Digital Services staff, vendors, and internal and external partners in a fast-paced, client-focused environment. The role requires…
Added 5 hours ago
HC
Community Engagement And Home Energy Coordinator
HomeZero Collective Inc.
Vernon, BC
- Full-time
Role Description The Community Engagement and Home Energy Coordinator is a full-time, on-site role based in Vernon, BC. This position is responsible for engaging local residents and…
Added 5 hours ago
HS
Sales & Operations Coordinator
Hi-Lite Systems Ltd.
Mississauga, ON
- Full-time
One moment you'll be helping prepare a quotation for a major construction project. The next, you'll be coordinating equipment deliveries, sourcing inventory, assisting customers, tracking…
Added 5 hours ago
SC
Project Coordinator
Stonerise Construction
London, ON
- $60,000 to $70,000 CAD / year
- Full-time
Stonerise Construction is looking for a Project Coordinator to support Project Managers, this role will work with multiple stakeholders to ensure that all projects are completed on time and…

Olympic International Sales Limited

Take-off and Estimating Coordinator

North Vancouver, BC, Canada

Compensation: $60,000 to $70,000 · Full-time

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Job details

Pay: Compensation: $60,000 to $70,000
Job type: Full-time
Apply by: May 12, 2027
Posting language: English
Posted: Nov 13, 2026

Original job description

Are you detail-oriented, analytical, and looking to build a rewarding career in HVAC? As a Take-off & Estimating Coordinator, you'll play a critical role in turning project opportunities into accurate material take-offs and competitive cost estimates that support successful project execution and business growth.

This pivotal role involves two processes, Take-off and Estimating. Basic knowledge of HVAC systems, including heating, cooling, and ventilation, is essential to perform this role effectively.

The take-off process involves capturing detailed information from mechanical schedules, performing precise take-offs from project drawings, and analyzing project requirements to ensure accuracy in material and equipment quantification. The role also includes managing the inbox and proactively improving processes.

The estimating process is crucial to accurate project cost estimates, which enhance competitiveness and profitability. The Estimator will gain a thorough understanding of our HVAC equipment offerings, use specialized software to produce precise cost estimates, and verify supplier quotes for accuracy and competitiveness. They will also play a key role in maintaining cost transparency, analyzing project drawings, and serving as the primary point of contact and support for clients, vendors, and Sales/Project Management teams, ensuring seamless project execution through various stages of the process.

The Take-off and Estimating Coordinator role is the entry-level position in our sales office and serves as the foundational training role for all other positions within the Company.

About Us:

Founded in 1963, Olympic International is Western Canada’s leading sales provider of HVAC equipment solutions. Headquartered in North Vancouver, we have grown from a manufacturer’s representative to the region’s foremost HVAC solutions provider, serving British Columbia and the Yukon. We specialize in meeting the HVAC equipment needs of building owners, mechanical contractors, engineering, procurement, and construction (EPC) firms. Whether it is for industrial, commercial, or institutional applications, our extensive HVAC knowledge and technical expertise drive our commitment to excellence.

Key Responsibilities:

Mechanical Take-offs:

Complete accurate mechanical take-offs from project drawings and specifications, quantifying required materials and equipment.
Review mechanical drawings, equipment schedules, specifications, and addenda to identify project requirements and ensure accurate equipment selection and quantities.
Extract and record detailed information from mechanical schedules, ensuring all required data is accurately reflected in the take-off.
Identify discrepancies, omissions, and conflicts between drawings, specifications, and schedules, and escalate clarification requests as needed.
Review revised drawings and addenda to identify and incorporate changes impacting previously completed take-offs.
Maintain organized and traceable take-off records to ensure accuracy, consistency, and effective project documentation.
Manage the take-off inbox, prioritize requests, respond promptly to customer inquiries, and coordinate effectively with internal and external project stakeholders

JME Management:

Update the Job Master Estimate (JME) to reflect project-specific equipment requirements, ensuring accurate equipment tags and quantities are entered into job planning lines.
Verify equipment tags, quantities, descriptions, and costs against project documentation to maintain JME accuracy.
Ensure project information is consistent across the JME, take-off documentation, and estimating databases.

Estimation:

Complete small estimates by entering all costs into the JME, generating supplier quotes when necessary, and updating the Bill of Materials (BOM) to specify what is included or excluded. 
Review supplier quotations to ensure accuracy, completeness, and alignment with project requirements.
Collaborate with the sales team to review and finalize estimates prior to job close dates.
Utilize estimating software, databases, and costing tools to maintain efficient workflows and accurate HVAC equipment pricing.

Job Bid Management:

Oversee the job bid calendar and monitor upcoming bid opportunities, submission deadlines, and project priorities to support timely estimate completion.
Coordinate with internal teams to ensure take-offs and estimates are completed by bid deadlines.
Track the status of ongoing take-offs and estimates, proactively communicating potential delays or resource constraints.
Maintain accurate project records, including bid dates, revisions, and relevant documentation.

Efficient communication and collaboration:

Support the sales team by providing estimates, proposals, and project information to facilitate successful project execution.
Proactively communicate project status, outstanding requirements, and potential challenges to internal stakeholders.
Establish work priorities, follow established procedures, and complete administrative activities accurately and efficiently.
Collaborate with team members to balance workloads and complete priority projects on time.
Maintain professional relationships and effective communication with internal stakeholders, suppliers, and customers.
Perform other related duties and responsibilities as assigned.

Qualifications:

Education, Licenses and/or Certification, Experience Required:

A bachelor’s degree or diploma in Mechanical Engineering, Construction Management, or a related field, or an equivalent qualification as an HVAC technologist.
At minimum, basic knowledge of HVAC systems, including heating, cooling, and ventilation.
Ability to interpret mechanical drawings, specifications, blueprints, and schedules accurately.
Proficiency in Microsoft Office, Business Central, Bluebeam, Google Suite, and SharePoint.
Strong organizational, communication, and time management skills, with the ability to manage multiple projects simultaneously, focusing on budget management, productivity, and meeting deadlines.
Analytical skills to break projects into tasks and sub-tasks, with attention to detail (e.g., precise material and equipment quantification).
Motivated self-starter, quick learner, and open to feedback for continuous improvement and skill development.
Strong customer-centric focus, with the ability to think outside the box and coordinate with clients while managing multiple responsibilities.

What You Can Expect from Us:

At Olympic International, we prioritize your professional development and collaboration, and we recognize your contributions, creating a rewarding and energizing workplace. Your success is our success, and we look forward to supporting your career journey.

Compensation: $60,000 to $70,000

Benefits:

Health, Vision, and Dental Care
RRSP Matching
Paid Time Off
Yearly Physical Health Benefit
Training & Development, and Mentoring/Coaching
Wellness resources (such as standing desks, ping-pong table, on-site kitchen)
Company Events (such as BBQ, End-of-the-Year Party, etc.)
Business Casual Dress Code

How to Apply: Interested candidates may submit their resume and cover letter to careers@olympicinternational.com.

Olympic International is proud to be an Equal Employment Opportunity employer. We're dedicated to attracting, retaining, and developing our people regardless of gender identity, ethnicity, sexual orientation, disability, and age. We encourage applications from all sectors of the community. We’re committed to replying to each application and look forward to getting in touch with you.

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More about this job

Responsibilities

Prepare accurate HVAC equipment and material take-offs from mechanical drawings, schedules, specifications, and addenda, and maintain consistent project records in the Job Master Estimate and related documentation. Complete estimates, review supplier quotations, coordinate bid deadlines and project communications, and support the sales team and other stakeholders throughout the estimating process.

Requirements

Requires a bachelor’s degree or diploma in Mechanical Engineering, Construction Management, or a related field, or an equivalent HVAC technologist qualification, along with basic knowledge of HVAC systems. Candidates should be able to interpret mechanical drawings and specifications, use the listed office and project tools, and demonstrate strong organization, analytical ability, communication, time management, and attention to detail.

Skills

HVAC Systems Knowledge
Mechanical Take-Offs
Cost Estimating
Mechanical Drawing Interpretation
Equipment and Material Quantification
Job Master Estimate Management
Bill of Materials Management
Supplier Quote Review
Bid Management
Project Documentation
Microsoft Office
Business Central
Bluebeam
Google Suite
SharePoint
Customer Communication

Benefits

Health Care
Vision Care
Dental Care
RRSP Matching
Paid Time Off
Physical Health Benefit
Training and Development
Mentoring and Coaching
Wellness Resources
Company Events

Visa sponsorship

Not detected in the job text

Keywords

HVAC
Heating
Cooling
Ventilation
Mechanical Take-Offs
Cost Estimating
Mechanical Drawings
Equipment Schedules
Project Specifications
Addenda
Material Quantification
Equipment Selection
Job Master Estimate
Bill of Materials
Supplier Quotations
Estimating Software
Costing Tools
Bid Calendar
Bid Deadlines
Project Documentation
Microsoft Office
Business Central
Bluebeam
Google Suite
SharePoint
Mechanical Engineering
Construction Management
HVAC Technologist
Sales Support
Project Coordination

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Jobs in Canada