Studio Manager
- Halifax, NS, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Studio Manager & Executive Assistant
Omar Gandhi Architects | Halifax, NS
Hybrid | Part-time or full-time flexibility
About the role
Omar Gandhi Architects is seeking an experienced Studio Manager to oversee the administrative and operational needs of our Halifax studio, with part-time executive assistant support to Omar Gandhi. Studio culture is central to how we work, so we're looking for someone with both the right experience and the right fit for our team.
Administrative responsibilities
• Coordinate schedules, correspondence, and day-to-day studio needs
• Support project teams with documentation, contracts, and filing
• Manage communications with vendors, consultants, and clients
Operational responsibilities
• Oversee studio systems, supplies, and workflows
• Support invoicing, budgets, and general office management
• Keep the studio organized as projects and teams grow
Executive assistant responsibilities
• Manage Omar's calendar, travel, and correspondence
• Anticipate priorities and provide discreet, proactive support
What we're looking for
• Demonstrated experience in studio, office, or operations management, ideally in architecture, design, or a creative field
• Experience providing executive-level support
• Strong organizational, communication, and time-management skills
• Discretion, initiative, and sound judgment
• A collaborative, thoughtful approach and a genuine investment in studio culture
What we offer
• Hybrid work flexibility
• Part-time option available
• A creative, collaborative studio environment in Halifax
To apply
Please send your resume and a short note about why you'd be a great fit to jobs@omargandhi.com
More about this job
Responsibilities
Oversee the Halifax studio’s administrative and operational needs, including schedules, correspondence, documentation, vendor and client communications, systems, supplies, workflows, invoicing, and budgets. Provide proactive executive assistance to Omar Gandhi by managing his calendar, travel, and correspondence.
Requirements
Demonstrated experience in studio, office, or operations management is sought, ideally in architecture, design, or another creative field, along with experience providing executive-level support. Candidates should bring strong organizational, communication, and time-management skills, discretion, initiative, sound judgment, and a collaborative approach.
Skills
- Studio Management
- Office Management
- Operations Management
- Executive Support
- Calendar Management
- Travel Coordination
- Correspondence Management
- Scheduling
- Documentation
- Contract Administration
- Vendor Management
- Client Communications
- Invoicing
- Budget Support
- Organization
- Time Management
Benefits
- Hybrid Work Flexibility
- Part-Time Option
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Art & Design
- Creative & Media
Keywords
- Studio Management
- Executive Assistant
- Architecture
- Architecture and Planning
- Office Management
- Operations Management
- Administrative Support
- Executive-Level Support
- Calendar Management
- Travel Coordination
- Correspondence
- Scheduling
- Project Documentation
- Contracts
- Filing
- Vendor Communications
- Consultant Communications
- Client Communications
- Studio Systems
- Workflow Management
- Invoicing
- Budget Support
- General Office Management
- Studio Culture
- Hybrid Work