Find work in Canada.

317,345 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 12 mins ago
Superintendent - Civil & Infrastructure
Pomerleau
Contrecoeur, QC · Laval, QC · Montreal, QC
As an experienced Superintendent working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will support new and ongoing project growth, challenging industry…
Added 12 mins ago
Specialized Laborer -CLASS 3/WATER TRUCK
Pomerleau
Quebec, QC · Saguenay, QC
As Specialized Laborer working in the Civil and Infrastructure team at Pomerleau Construction, you will work in close collaboration with all workers. Working on large-scale building and…
Added 12 mins ago
Superintendent
Pomerleau
Petawawa, ON · Trenton, ON
As an experienced Superintendent working in the Building Operations team at Pomerleau Construction, you will support new and ongoing project growth, challenging industry standards with your…
Added 12 mins ago
Specialized waterworks laborer
Pomerleau
Lac-Mégantic, QC · Levis, QC · Quebec, QC
As Specialized Laborer working in the Civil and Infrastructure team at Pomerleau Construction, you will work in close collaboration with all workers. Working on large-scale building and…
Added 12 mins ago
Senior Estimator - Building
Pomerleau
Montreal, QC
As a Senior Estimator working in the Building Operations team at Pomerleau, you will support new and ongoing project growth and challenge industry standards with your trade-driven expertise…
Added 12 mins ago
Estimator
Pomerleau
Toronto, ON
As an experienced Estimator working in the Pre-Construction team at Pomerleau Construction, you will support new and ongoing project growth and challenge industry standards with your…
Added 12 mins ago
Estimator - Structures and Civil Engineering Works
Pomerleau
Levis, QC · Montreal, QC
By working closely with our proposals team and various client groups, you will actively contribute to the preparation of competitive bids and the overall success of the projects, while…
Added 12 mins ago
Superintendent
Pomerleau
Surrey, BC
As an experienced Superintendent working in the Major Projects team at Pomerleau Construction, you will support new and ongoing project growth, challenging industry standards with your…
Added 12 mins ago
Senior Scheduler
Pomerleau
Vancouver, BC
As a Senior Scheduler working in the Technical Office team at Pomerleau Construction, you will play a pivotal role driving collaboration and communication as it relates to scheduling…
Added 12 mins ago
Estimator - Deep Foundations
Pomerleau
Montreal, QC · Quebec, QC
As an experienced Estimator working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will support new and ongoing project growth and challenge industry standards…
Added 12 mins ago
Senior Scheduler
Pomerleau
Ottawa, ON
As a Senior Scheduler working in the Technical Office team at Pomerleau Construction, you will play a pivotal role driving collaboration and communication as it relates to scheduling…
Added 12 mins ago
Site Superintendent, WAHA Project
Pomerleau
Moosonee, ON
…collaboration. You will work closely with the project management team and on-site operations, and subtrades to ensure project excellence through your outstanding leadership, keen eye for…
Added 12 mins ago
Scheduler
Pomerleau
Ottawa, ON
As a Senior Scheduler working in the Technical Office team at Pomerleau Construction, you will play a pivotal role driving collaboration and communication as it relates to scheduling…
Added 12 mins ago
Estimator
Pomerleau
Vancouver, BC
As an experienced Estimator working in the Pre-Construction team at Pomerleau Construction, you will support new and ongoing project growth and challenge industry standards with your…
Added 12 mins ago
Senior Superintendent
Pomerleau
Hamilton, ON · Toronto, ON
As an experienced Senior Superintendent working in the Building Operations team at Pomerleau Construction, you will support new and ongoing project growth, challenging industry standards…
Added 12 mins ago
Senior MEP Estimator
Pomerleau
Toronto, ON
As an experienced Senior MEP Estimator in the Building Operations team at Pomerleau Construction, you will support new and ongoing project growth and challenge industry standards with your…
Added 12 mins ago
Community Engagement Lead, WAHA Project
Pomerleau
Moosonee, ON · Toronto, ON
Reporting to the Team Lead, Community Engagement, the Community Engagement Lead you will support the Project through meaningful engagement with Indigenous communities, stakeholders, and…
Added 12 mins ago
Senior MEP Estimator
Pomerleau
Toronto, ON
As an experienced Senior MEP Estimator in the Building Operations team at Pomerleau Construction, you will support new and ongoing project growth and challenge industry standards with your…
Added 12 mins ago
Estimator
Pomerleau
Ottawa, ON
…interesting challenges. Using your quick thinking and relationship-building skills, you provide estimation and proven trade driven expertise to support business growth and challenge…
Added 12 mins ago
Superintendent - Civil
Pomerleau
Barrie, ON · Kawartha Lakes, ON
Working on large-scale building and infrastructure projects – upwards of $1 billion – you will work closely with the project management team, various client groups and subtrades to ensure…
Added 12 mins ago
Senior Estimator
Pomerleau
Toronto, ON
As an experienced Senior Estimator in the Building Operations team at Pomerleau Construction, you will support new and ongoing project growth and challenge industry standards with your…
Added 12 mins ago
Assistant Superintendent
Pomerleau
Barrie, ON · Kawartha Lakes, ON
Working on large-scale building and infrastructure projects – upwards of $1 billion – you will work closely with the project management team, various client groups and subtrades to ensure…
Added 12 mins ago
Assistant Superintendent
Pomerleau
Victoria, BC
…project needs through your proactive approach and work with our team and trade partners to assist in the creation of a roadmap for project success and…
Added 12 mins ago
Superintendent
Pomerleau
Vancouver, BC
As an experienced Superintendent working in the Civil Operations team at Pomerleau Construction, you will support new and ongoing project growth, challenging industry standards with your…
Added 12 mins ago
Assistant Superintendent
Pomerleau
Vancouver, BC
As an Assistant Superintendent working within Pomerleau Construction's Civil Operations team, you will play a key role in supporting the successful delivery of major infrastructure and…

OMERS

Administrative Assistant, Data & Technology

Toronto, ON, Canada
Head Office Toronto, Canada

Pay: This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.
Job type: Full-time
Experience: 1–3 years of experience in an administrative, coordinator, or assistant role
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Role Summary

The Administrative Assistant provides high‑quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. The role supports leaders in a fast‑paced, collaborative environment and plays an important part in enabling effective day‑to‑day operations.

This role works closely and collaboratively with the Executive Assistant, contributing to seamless leadership support across the team. The Administrative Assistant and Executive Assistant work together to provide mutual backup coverage during vacation periods or peak workloads, ensuring continuity of support.

This position reflects how we work at OMERS - with integrity, professionalism, and a commitment to excellence. It is well suited for an administrative professional who is highly organized, service‑oriented, and interested in developing their career within executive support.

You will be responsible for:

Administrative & Executive Support

Provide day‑to‑day administrative support to multiple Vice Presidents within the Data & Technology team
Manage calendars, schedule meetings, and coordinate availability across internal and external stakeholders
Coordinate meeting logistics, including room bookings, and distribution of agendas and materials as required
Monitor and manage meeting requests and follow‑ups, ensuring accuracy and timely execution
Assist with travel coordination, expense submissions, and basic administrative requests as required

Collaboration & Backup Support

Work collaboratively with the Executive Assistant to ensure consistent, high‑quality support across the leadership team
Act as backup support for the Executive Assistant when required, particularly during vacation coverage or peak periods
Share information, processes, and priorities proactively to ensure continuity of support
Support broader administrative coverage within Data & Technology as needed

Meeting & Stakeholder Coordination

Serve as a professional point of contact for internal and external stakeholders
Support the coordination of leadership meetings, working sessions, and recurring forums
Track meeting logistics and assist with follow‑ups and action items where appropriate

Operational & Team Support

Maintain organized electronic filing and document management practices
Assist with team communications and administrative coordination as required

How We Work at OMERS

At OMERS, we are committed to acting with integrity, working collaboratively, and delivering excellence in everything we do. We value people who take ownership, show respect for diverse perspectives, and approach their work with care and professionalism.

The Administrative Assistant is expected to demonstrate these principles by:

Handling sensitive information with discretion and sound judgment
Building respectful, trusted relationships across teams and leadership at all levels of the organization
Taking pride in high‑quality work and reliable follow‑through
Approaching challenges with a solution-oriented mindset
Contributing positively to a collaborative, inclusive team environment

Required Skills & Experience

1–3 years of experience in an administrative, coordinator, or assistant role
Strong organizational and calendar‑management skills
High level of professionalism, discretion, and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast‑paced environment
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint

Preferred Skills & Experience

Experience supporting multiple leaders or senior stakeholders
Exposure to a corporate, financial services, or technology environment
Interest in developing a career path within executive support
Collaborative and team‑oriented
Service‑focused with a strong sense of accountability
Adaptable and eager to learn
Highly organized and dependable
Trusted to handle confidential information with care

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.

This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides high-quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. Responsibilities include managing calendars, coordinating meeting logistics, assisting with travel and expenses, and collaborating with the Executive Assistant to ensure seamless operations.

Requirements

Candidates should have 1–3 years of experience in an administrative or coordinator role with strong organizational and calendar-management skills. Proficiency in Microsoft Office suite and the ability to manage multiple priorities in a fast-paced environment are required.

Skills

Calendar management
Administrative support
Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication
Organization
Discretion
Attention to detail
Stakeholder management
Document management
Problem solving

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data & Technology
Calendar Management
Executive Support
Stakeholder Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Financial Services
Pension Plan
Hybrid Work
Document Management
Expense Management
Travel Coordination
Professionalism
Confidentiality
Team Collaboration
Operational Support

Report this job