Find work in Canada.

320,719 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 8 mins ago
Project Coordinator
Fraser Health
Surrey, BC
Full-time
We are hiring a Full Time Project Coordinator to join our Clinical Informatics and Digital Health team in Surrey, B.C.
Added 8 mins ago
Coordinator, Housekeeping Services
Fraser Health
Surrey, BC
Full-time
We are hiring a Full Time Coordinator, Housekeeping Services to join our team at Carelife Fleetwood in Surrey, B.C.
Added 8 mins ago
Certified Dental Assistant
Fraser Health
Langley (District), BC · Mission, BC · Abbotsford, BC · Delta, BC · Chilliwack, BC · BC · Langley, British Columbia · Maple Ridge / Pitt Meadows, British Columbia
As part of the Public Health Team and reporting to the Coordinator, Dental Health Services the Certified Dental Assistant in a regional role delivers preventive dental programs to the…
Added 8 mins ago
Substance Use Clinician - Bachelors
Fraser Health
Burnaby, BC
Full-time
Added 23 mins ago
Senior Residential Retrofit Coordinator
Jobgether
Canada
Full-time
This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Senior Residential Retrofit Coordinator based in Canada.
Added 1 hour ago
Project Coordinator - Architecture
WalterFedy
Calgary, AB
Full-time
The Project Coordinator is a junior working level position focused on continuing to develop and apply project management knowledge and skills. This position is essential for resource…
Added 1 hour ago
RGI Housing Clerk and Administrative Coordinator
Youth Without Shelter
Toronto, ON · Etobicoke, ON
Full-time
Job Posting: RGI Housing and Administrative Coordinator
Added 1 hour ago
Utility Systems Operator (USO) III Liquid Waste
Metro Vancouver
BC · British Columbia, Canada
Full-time
Protective Services & Emergency Management Coordinator - Metro Vancouver
Added 1 hour ago
Senior Coordinator, GIS & Data Management
GoodWork.ca
St. John's, NL · St Jones Within, NL
Full-time
Position: Senior Coordinator, GIS & Data Management
Added 2 hours ago
Thrift Store Manager
Kelowna Women's Shelter
Kelowna, BC
Full-time
Support strong inventory flow and merchandise readiness in partnership with the Donations & Processing Coordinator.
Added 2 hours ago
Legal Operations Specialist / Human Services Program Specialist 1
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Assisting with case file sharing and distribution, data request completion and other tasks as required.
Added 3 hours ago
Front Desk Receptionist
MaKami College
AB · Edmonton, AB
Full-time
General administrative duties to assist the Student Success Centre including photocopying, data entry, filing, etc.
Added 3 hours ago
Senior Insurance Coordinator
University of British Columbia
Vancouver, BC · UBCV | Donald Rix Building (RIX)
$7,158.42 to $10,292.25 CAD / month
Full-time
The Senior Insurance Coordinator is an integral and key member of the Safety & Risk Services team reporting directly to the Director, Insurance & Loss Prevention. This is a key operational…
Added 3 hours ago
MRO Operations Coordinator
Aston Carter
Dorval, QC
$55,000 CAD / year
Full-time
Job Title: MRO Operations Coordinator Job Description
Added 3 hours ago
Maintenance Planner (Administrator)
Dexterra
Edmonton, AB
Up to $28 CAD / hour
Full-time
Reports to: Maintenance Manager, Camp Manager, Operations Coordinator
Added 3 hours ago
Marketing Coordinator
Love Ur Curls®
Mississauga, ON
Full-time
Reporting to the Brand Marketing Manager, the Marketing Coordinator will be a key support partner across the day-to-day execution of the Love Ur Curls brand. This role will work closely…
Added 4 hours ago
Registered Nurse, Medicine, Ridge Meadows Hospital
Fraser Health Authority
Pitt Meadows, BC
$41.42 to $59.52 CAD / hour
Full-time
Assesses patients and collects information from a variety of sources using skills of observation, communication, data review and physical assessment. Makes a nursing diagnosis of the…
Added 4 hours ago
Alumni Coordinator – Events and Marketing
University of Victoria
Victoria, BC
Full-time
The Alumni Coordinator – Events and Marketing plays a key role in the implementation of strategic Alumni Relations programming through the coordination of event and communications…
Added 4 hours ago
Production Coordinator
Top Tier Talent Group
Guelph, ON
Full-time
Our client is seeking an organized and analytical Production Coordinator / Production Planner to support manufacturing schedules, material availability and daily production flow.
Added 4 hours ago
Resources Clerk
Employment Solutions - Sault College
Blind River, ON
Contract
…licences, maintaining office supplies and equipment, compiling data and drafting…
Added 4 hours ago
Intern, Vendor Management Coordinator Toronto (Winter 2027)
Bombardier
Mississauga, ON
Volunteer
Added 5 hours ago
Sales Coordinator
Brandt Group of Companies
Calgary, AB
Full-time
Brandt Tractor Ltd is currently seeking a Sales Coordinator for our Calgary Construction and Forestry location.
Added 5 hours ago
Patient Care Coordinator
Canadian Addiction Treatment Centers
Hamilton, ON
Up to $19.57 CAD / hour
Full-time
The Patient Care Coordinator is the first point of contact and provides general information to patients and the public relating to their questions, concerns and/or suggestions. The Patient…
Added 5 hours ago
Patient Care Coordinator
Canadian Addiction Treatment Centers
Guelph, ON
Up to $19.57 CAD / hour
Part-time · Contract
The Patient Care Coordinator is the first point of contact and provides general information to patients and the public relating to their questions, concerns and/or suggestions. The Patient…
Added 5 hours ago
Y Mind Facilitator
YBC
Prince George, BC
$31 to $33 CAD / hour
Keep accurate records and provide statistics and other relevant information to the Y Mind Coordinator as requested

OMERS

Administrative Assistant, Data & Technology

Toronto, ON, Canada
Head Office Toronto, Canada

Pay: This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.
Job type: Full-time
Experience: 1–3 years of experience in an administrative, coordinator, or assistant role
Posting language: English
Posted: Oct 1, 2026

Apply About employer

Applications open in a new tab.

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Role Summary

The Administrative Assistant provides high‑quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. The role supports leaders in a fast‑paced, collaborative environment and plays an important part in enabling effective day‑to‑day operations.

This role works closely and collaboratively with the Executive Assistant, contributing to seamless leadership support across the team. The Administrative Assistant and Executive Assistant work together to provide mutual backup coverage during vacation periods or peak workloads, ensuring continuity of support.

This position reflects how we work at OMERS - with integrity, professionalism, and a commitment to excellence. It is well suited for an administrative professional who is highly organized, service‑oriented, and interested in developing their career within executive support.

You will be responsible for:

Administrative & Executive Support

Provide day‑to‑day administrative support to multiple Vice Presidents within the Data & Technology team
Manage calendars, schedule meetings, and coordinate availability across internal and external stakeholders
Coordinate meeting logistics, including room bookings, and distribution of agendas and materials as required
Monitor and manage meeting requests and follow‑ups, ensuring accuracy and timely execution
Assist with travel coordination, expense submissions, and basic administrative requests as required

Collaboration & Backup Support

Work collaboratively with the Executive Assistant to ensure consistent, high‑quality support across the leadership team
Act as backup support for the Executive Assistant when required, particularly during vacation coverage or peak periods
Share information, processes, and priorities proactively to ensure continuity of support
Support broader administrative coverage within Data & Technology as needed

Meeting & Stakeholder Coordination

Serve as a professional point of contact for internal and external stakeholders
Support the coordination of leadership meetings, working sessions, and recurring forums
Track meeting logistics and assist with follow‑ups and action items where appropriate

Operational & Team Support

Maintain organized electronic filing and document management practices
Assist with team communications and administrative coordination as required

How We Work at OMERS

At OMERS, we are committed to acting with integrity, working collaboratively, and delivering excellence in everything we do. We value people who take ownership, show respect for diverse perspectives, and approach their work with care and professionalism.

The Administrative Assistant is expected to demonstrate these principles by:

Handling sensitive information with discretion and sound judgment
Building respectful, trusted relationships across teams and leadership at all levels of the organization
Taking pride in high‑quality work and reliable follow‑through
Approaching challenges with a solution-oriented mindset
Contributing positively to a collaborative, inclusive team environment

Required Skills & Experience

1–3 years of experience in an administrative, coordinator, or assistant role
Strong organizational and calendar‑management skills
High level of professionalism, discretion, and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast‑paced environment
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint

Preferred Skills & Experience

Experience supporting multiple leaders or senior stakeholders
Exposure to a corporate, financial services, or technology environment
Interest in developing a career path within executive support
Collaborative and team‑oriented
Service‑focused with a strong sense of accountability
Adaptable and eager to learn
Highly organized and dependable
Trusted to handle confidential information with care

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.

This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

Apply About employer

More about this job

Responsibilities

The Administrative Assistant provides high-quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. Responsibilities include managing calendars, coordinating meeting logistics, assisting with travel and expenses, and collaborating with the Executive Assistant to ensure seamless operations.

Requirements

Candidates should have 1–3 years of experience in an administrative or coordinator role with strong organizational and calendar-management skills. Proficiency in Microsoft Office suite and the ability to manage multiple priorities in a fast-paced environment are required.

Skills

Calendar management
Administrative support
Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication
Organization
Discretion
Attention to detail
Stakeholder management
Document management
Problem solving

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data & Technology
Calendar Management
Executive Support
Stakeholder Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Financial Services
Pension Plan
Hybrid Work
Document Management
Expense Management
Travel Coordination
Professionalism
Confidentiality
Team Collaboration
Operational Support

Report this job