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Added 1 min ago
Manager, National Assurance
BDO
Calgary, AB
Full-time
Develop and maintain practical guidance, templates, tools, and communications that support consistent and high-quality assurance engagement execution.
Added 1 min ago
Manager, National Assurance
BDO
Toronto, ON
Full-time
Develop and maintain practical guidance, templates, tools, and communications that support consistent and high-quality assurance engagement execution.
Added 1 min ago
Manager, National Assurance
BDO
Vancouver, BC
Full-time
Develop and maintain practical guidance, templates, tools, and communications that support consistent and high-quality assurance engagement execution.
Added 30 mins ago
Business Development Executive, Not-for-Profit Solutions
Avant Imaging & Information Management, Inc.
Toronto, ON · Scarborough, ON
Full-time
AIIM helps organizations plan, produce and deliver donor and stakeholder communications across print, mail, digital channels and physical environments. We support both individual campaigns…
Added 30 mins ago
Director, Strategic Communications & Media Relations
Dalhousie University
Halifax, NS
Full-time
Position Title Director, Strategic Communications & Media Relations
Added 30 mins ago
Government Relations Lead
Federation of Canadian Municipalities
Ottawa, ON · Greater Ottawa Metropolitan Area
Full-time
The Government Relations Lead works within an integrated unit of experts in government relations, communications, and public policy to advance FCM’s advocacy objectives and strengthen the…
Added 30 mins ago
Manager, Engagement & Change Enablement, BC Health Workday
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Burnaby, BC
Temporary
The BC Health Workday Program is expanding its Change Management leadership team to strengthen leadership capacity and support the program as it moves further into implementation. We are…
Added 30 mins ago
Analyst, Pender Ventures (BC or Alberta)
Pender Ventures
Vancouver, BC
$90,000 to $110,000 CAD / year
Temporary
We are seeking an Analyst on a 24-month contract term, to join and grow with our team. In this role, you will support the investment team with identifying potential companies for…
Added 30 mins ago
Tenant Services Coordinator
BGIS
Toronto, ON
Full-time
…professionals delivering workplace services. In this role, you will support the key differentiator of the organization – it’s people, by enabling a culture of high-performance…
Added 31 mins ago
Human Resources Administrator – Part Time
Pauktuutit
Ottawa, ON
Part-time
The successful candidate will provide administrative and coordination support across a variety of HR functions, helping to ensure that employee records, documentation, communications, and…
Added 46 mins ago
Representative, Customer Service - Email
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$60,000 to $65,000 CAD / year
Full-time
The Client Service Representative – Email Channel is responsible for delivering timely, accurate, and professional support by managing customer inquiries received through email while…
Added 46 mins ago
Analyst, Pender Ventures (BC or Alberta)
Penderfund Capital Management
Vancouver, BC
Full-time · Temporary
We are seeking an Analyst on a 24-month contract term, to join and grow with our team. In this role, you will support the investment team with identifying potential companies for…
Added 46 mins ago
Director, Commercial Finance Agriculture
RBC
Guelph, ON · Woodstock, ON
Full-time
Proven track record in financial and credit analysis in support of exceptional client relationship management
Added 46 mins ago
Associate Director, AI Products Development Lead
RBC
Toronto, ON · Halifax, NS
Full-time
We are looking for a hands-on technical leader who will own and drive the development of AI-powered communications surveillance products at RBC Capital Markets, combining deep full-stack…
Added 46 mins ago
Relationship Manager, Commercial Financial Services - Indigenous Banking
RBC
Ottawa, ON
Full-time
Experience with emerging communications and technology (i.e., web based meetings, social media, Digital Banking and Mobile Applications)
Added 46 mins ago
Analyst, Global Investment Banking (Diversified - Consumer & Industrial Products)
RBC
Toronto, ON
Full-time
…variety of industries, including Consumer & Retail, Industrial, Communications, Media & Entertainment, Healthcare, Business Services and other. We support our clients through a variety of…
Added 46 mins ago
Associate
RBC
Hamilton, ON
Full-time
Effectively manage incoming communications from clients, Advisors and other internal and external partners.
Added 46 mins ago
Portfolio Management Application Support Specialist (PMASS)
RBC
Toronto, ON
Full-time
The Portfolio Management Application Support Specialist (PMASS) will support front office users across Canada by providing portfolio management application support for Client Reporting…
Added 46 mins ago
Client Account Platform Support Specialist (CAPSS)
RBC
Toronto, ON
Full-time
Client Account Application Support Specialist will support front office users across Canada by providing portfolio management application support for Client Account Maintenance software…
Added 46 mins ago
Temporary Sales Associate - Part-Time
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Part-time
…and occasions. Tommy Hilfiger’s global marketing approach and communications strategy taps into culture through the world of F.A.M.E.S.: the people, organizations and ideas boldly driving…
Added 1 hour ago
Project Manager, Sales Enablement & Executive Customer Engagement
Husky Technologies
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Full-time
The Project Manager, Sales Enablement and Executive Customer Communications will own and lead the development of executive-facing sales enablement content and systems that support…
Added 1 hour ago
Vice President, Strategy & Innovation
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Toronto, ON
Full-time
Deliver Board-ready communications, represent HSB Canada in Group forums, and translate Group capabilities into Canadian opportunities.
Added 1 hour ago
Administrative Assistant to the Dean
University of Ottawa
Ottawa, ON · Fauteux Hall
Full-time
Provides administrative support to the academic executive to ensure smooth office operations and support the implementation of projects and activities. To this end, may be required to…
Added 1 hour ago
Program Officer
University of Ottawa
Ottawa, ON · Tabaret Hall
Full-time
…services. Performs routine financial transactions, routine communications and other administrative support functions related to program delivery. May be required to execute logistical…
Added 1 hour ago
Administrative Assistant, Data & Technology
OMERS
Toronto, ON · Head Office Toronto
Full-time
Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

OMERS

Administrative Assistant, Data & Technology

Toronto, ON, Canada
Head Office Toronto, Canada

Pay: This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.
Job type: Full-time
Experience: 1–3 years of experience in an administrative, coordinator, or assistant role
Posting language: English
Posted: Oct 1, 2026

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Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and experience. A place where you can personalize your employee journey to be - and deliver - your best.

We are a purpose-driven, dynamic and sustainable pension plan. An industry leading global investor with teams in Toronto to London, New York, Singapore, Sydney and other major cities across North America and Europe. We embody the values of our 665,000 members, placing their best interests at the heart of everything we do.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

Role Summary

The Administrative Assistant provides high‑quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. The role supports leaders in a fast‑paced, collaborative environment and plays an important part in enabling effective day‑to‑day operations.

This role works closely and collaboratively with the Executive Assistant, contributing to seamless leadership support across the team. The Administrative Assistant and Executive Assistant work together to provide mutual backup coverage during vacation periods or peak workloads, ensuring continuity of support.

This position reflects how we work at OMERS - with integrity, professionalism, and a commitment to excellence. It is well suited for an administrative professional who is highly organized, service‑oriented, and interested in developing their career within executive support.

You will be responsible for:

Administrative & Executive Support

Provide day‑to‑day administrative support to multiple Vice Presidents within the Data & Technology team
Manage calendars, schedule meetings, and coordinate availability across internal and external stakeholders
Coordinate meeting logistics, including room bookings, and distribution of agendas and materials as required
Monitor and manage meeting requests and follow‑ups, ensuring accuracy and timely execution
Assist with travel coordination, expense submissions, and basic administrative requests as required

Collaboration & Backup Support

Work collaboratively with the Executive Assistant to ensure consistent, high‑quality support across the leadership team
Act as backup support for the Executive Assistant when required, particularly during vacation coverage or peak periods
Share information, processes, and priorities proactively to ensure continuity of support
Support broader administrative coverage within Data & Technology as needed

Meeting & Stakeholder Coordination

Serve as a professional point of contact for internal and external stakeholders
Support the coordination of leadership meetings, working sessions, and recurring forums
Track meeting logistics and assist with follow‑ups and action items where appropriate

Operational & Team Support

Maintain organized electronic filing and document management practices
Assist with team communications and administrative coordination as required

How We Work at OMERS

At OMERS, we are committed to acting with integrity, working collaboratively, and delivering excellence in everything we do. We value people who take ownership, show respect for diverse perspectives, and approach their work with care and professionalism.

The Administrative Assistant is expected to demonstrate these principles by:

Handling sensitive information with discretion and sound judgment
Building respectful, trusted relationships across teams and leadership at all levels of the organization
Taking pride in high‑quality work and reliable follow‑through
Approaching challenges with a solution-oriented mindset
Contributing positively to a collaborative, inclusive team environment

Required Skills & Experience

1–3 years of experience in an administrative, coordinator, or assistant role
Strong organizational and calendar‑management skills
High level of professionalism, discretion, and attention to detail
Excellent written and verbal communication skills
Ability to manage multiple priorities in a fast‑paced environment
Proficiency with Microsoft Outlook, Teams, Word, Excel, and PowerPoint

Preferred Skills & Experience

Experience supporting multiple leaders or senior stakeholders
Exposure to a corporate, financial services, or technology environment
Interest in developing a career path within executive support
Collaborative and team‑oriented
Service‑focused with a strong sense of accountability
Adaptable and eager to learn
Highly organized and dependable
Trusted to handle confidential information with care

We believe that time together in the office is important for OMERS and Oxford, the strength of our employees, and the work we do for our pension members. In delivering on our pension promise, keeping us connected to our work and each other, our flexible hybrid work guideline requires teams to come in to the office 4 days per week.

This posting is for an existing vacancy.The expected salary range for this position is $62,000.00 - $92,000.00 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

As one of Canada’s largest defined benefit pension plans, our people-first culture is at its best when our workforce reflects the communities where we live and work - and the members we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

The Administrative Assistant provides high-quality administrative and coordination support to multiple Vice Presidents within the Data & Technology organization. Responsibilities include managing calendars, coordinating meeting logistics, assisting with travel and expenses, and collaborating with the Executive Assistant to ensure seamless operations.

Requirements

Candidates should have 1–3 years of experience in an administrative or coordinator role with strong organizational and calendar-management skills. Proficiency in Microsoft Office suite and the ability to manage multiple priorities in a fast-paced environment are required.

Skills

Calendar management
Administrative support
Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Communication
Organization
Discretion
Attention to detail
Stakeholder management
Document management
Problem solving

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Assistant
Data & Technology
Calendar Management
Executive Support
Stakeholder Coordination
Microsoft Outlook
Microsoft Teams
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Financial Services
Pension Plan
Hybrid Work
Document Management
Expense Management
Travel Coordination
Professionalism
Confidentiality
Team Collaboration
Operational Support

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