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Added 1 hour ago
KG
Leasing Specialist (Burlington)
Kipling Group
Toronto, ON
- Full-time
Property Management, administration and sales experience an asset
Added 4 hours ago
KG
Leasing Manager
Kipling Group
Toronto, ON
- Full-time
Company Overview: Kipling is one of Canada’s largest and most successful independent full-service property management companies. Our core focus is property management – both commercial and…
Added 11 hours ago
KG
Multi-Family Junior Property Accountant (Toronto)
Kipling Group
Toronto, ON
- Full-time
Company Overview: Since 2007, Kipling Group has been one of Canada’s largest Canadian-owned, independent, full-service property management firms. With more than 130 professionals, the…
Added 11 hours ago
KG
Commercial Property Accountant
Kipling Group
Toronto, ON
- Full-time
…commercial and residential real estate organization that focuses on property management and leasing. With over $10 billion in assets under management and managing over 130 properties of…
Added 11 hours ago
KG
Community Manager (Toronto)
Kipling Group
Toronto, ON
- Full-time
Company Overview: Kipling is one of Canada’s largest and most successful independent full-service property management companies. Our core focus is property management – both commercial and…
Added 14 hours ago
M
FOH Management - General Manager Designate
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Added 17 hours ago
JR
Manager, Research and Partnerships
Jumpstart Refugee Talent
Calgary, AB · Vancouver, BC · Toronto, ON · Montreal, QC
- Full-time
…working effectively with university researchers and research administration…
Added 23 hours ago
UO
Research Agreements Specialist
University of Victoria
Victoria, BC
- Full-time
…President Research and Innovation (OVPRI) and reporting to the Manager, Research Agreements, the RAS is responsible for the review and negotiation of external research funding agreements…
Added 23 hours ago
PP
Community Manager
Park Property Management
Mississauga, Ontario
- $52,000 to $65,000 CAD / year
- Full-time
Established in 1975, Park Property Management Inc. (Park) consistently delivers market-affordable, well maintained rental housing that embodies both quality and value. Beyond managing…
Added 23 hours ago
RP
Property Administrator - Ottawa
Rhapsody Property Management Services
Ottawa, ON
- $50,000 to $55,000 CAD / year
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Added 23 hours ago
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BELFOR CANADA INC.
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- $55,000 to $60,000 CAD / year
- Full-time
● Post secondary business / administration / management courses / certification preferred
Added 1 day ago
Casual - Tenant Support Worker (Prince George)
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Jr. Sous Chef - Trius
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Niagara-on-the-Lake, ON
…food preparation areas are always in top form and that the property and buildings are secure at the end of each shift. Follows safe work procedures and practices and reports all unsafe…
Added 1 day ago
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Client Service Assistant
BMO
Vancouver, BC · FBT
- Full-time
…professionals operate within a collaborative, team based wealth management model spanning Investment Management, Private Banking, Wealth Planning, and Trust & Estate. This integrated…
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Senior Bilingual Contracting Representative
BMO
Toronto, ON · YNG
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Understands and mitigates risks and regulatory implications of contract management and compensation structures.
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Community Residential Manager
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Calgary, AB
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…the same. If you have previous customer service, sales, or property management experience, we’d love to hear from…
Added 1 day ago
Property Manager
Realstar
Côte-Saint-Luc, QC
Realstar is seeking a Property Manager who will oversee the property’s performance by maximizing profitability and maintaining standards within operational and budgetary objectives. The…
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Associate Property Manager
BGIS
Winnipeg, MB
- Full-time
Reporting to the Property Manager, the Associate Property Manager will ensure all Property Management policies, procedures and operations are conducted effectively. You will develop,…
Added 1 day ago
Renewals Specialist | Spécialiste des renouvellements
Alveole
Montreal, QC
…disposition and it's normal for our solution to adapt as a property moves through them. Every asset eventually gets sold,…
Added 1 day ago
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Senior Rooms Operations Manager
Marriott
Regina, SK
- Full-time
2-year degree from an accredited university in Hotel and Restaurant Management, Hospitality, Business Administration, or related major; 2 years experience in the guest services, front desk,…
Added 1 day ago
B
Senior Technology Manager, Loan Servicing Technology
BMO
Toronto, ON · FCP
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Loan IQ platform support, administration, batch operations, environment management, releases, upgrades, and integrations.
Added 1 day ago
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Client Service Associate
BMO
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System Admin - On-prem & Cloud (AWS & Azure)
BMO
Toronto, ON · SCC
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Added 1 day ago
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Production Operations Manager
BMO
Toronto, ON · SCC
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The Senior Manager, Production Operations Transformation will lead the evolution of production support capabilities across CorpFinFCU and Engineering portfolios, driving the organization's…
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Development Manager
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Toronto, ON · FCP
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OMERS

Administrative Coordinator

Toronto, ON, Canada
Scarborough Town Centre, Canada

This posting is for an existing vacancy.The expected salary range for this position is $48,000 - $58,000 per year. · Full-time

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Job details

Pay: This posting is for an existing vacancy.The expected salary range for this position is $48,000 - $58,000 per year.
Job type: Full-time
Experience: Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
Posting language: English
Posted: Oct 6, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

This position is responsible for providing a consistent, first class experience to all those that come in contact with the Scarborough Town Centre Management Office. Reporting to the Senior Property Manager, this role will be the first point of contact for the Scarborough Town Centre management office visitors and will entail support to the management team.

As the main office Receptionist, you will be the first point of contact for the Scarborough Town Centre Management Office and will provide general administrative support across the organization. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately, delivered with high quality in a timely manner.

You Will Be Responsible For

Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way
Acting as an Oxford /Scarborough Town Centre ambassador through phone and inter-personal interactions
Answering, screening, and forwarding incoming phone and in-person inquiries while providing general information as needed
Greeting all office visitors, determining the nature of their visit, and directing them accordingly
Maintaining security of the Management Office by following procedures and controlling access
Receiving, sending, and sorting daily mail/deliveries/couriers, and tracking usage
Updating and maintaining telecommunication system for office and tenant listings
Managing order process for departmental office supplies while exercising budget control
Coordinating and stocking office supplies, equipment, and daily responsibilities of the kitchen and it’s items within the Management Office.
Assisting the Office Coordinator with receiving and logging tenant cheques
Acting as a backup to the Office Coordinator role and duties
Supporting all managers, including inputting expenses and Basware coding
Booking of board/meeting rooms. Ensuring board/meeting room requests are met, and support the coordination of food orders, room set-up
Distribution of tenant communication items, and complete with tenant collection/input of tenant sales, and insurance
Collaborating with Office Coordinator to support various site initiatives by accomplishing related duties as needed and assigned, including clerical tasks
Responsible for effectively managing an email inbox

Required Skills & Experience

Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
A University Degree or College Diploma
Proficient with Microsoft Office Suite, including PowerPoint
Excellent verbal and communication skills.
High attention to detail in a fast-paced environment.

Preferred Skills & Experience

Professionalism in dealing with customers, internal staff, contractors and visitors.
Resourceful and proactive in dealing with issues that arise
Ability to organize, multi-task, prioritize and work under pressure
Experience in event planning would be an asset
Proficient in typing with a high level of speed and accuracy
Exercises sound judgement and discretion in managing confidential records and sensitive business matters

#IND1

#IDOAC

This posting is for an existing vacancy.The expected salary range for this position is $48,000 - $58,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

The Administrative Coordinator serves as the primary point of contact for the Scarborough Town Centre management office, managing visitor flow and phone inquiries. The role also provides comprehensive administrative support to the management team, including expense tracking, meeting coordination, and office supply management.

Requirements

Candidates must have a minimum of 3 years of experience in a similar administrative role, preferably within a shopping centre or comparable industry. A University Degree or College Diploma is required, along with proficiency in Microsoft Office Suite.

Skills

Administrative support
Reception
Customer service
Microsoft Office Suite
PowerPoint
Communication skills
Attention to detail
Multi-tasking
Budget control
Office management
Data entry
Professionalism
Confidentiality
Event planning

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Receptionist
Property Management
Real Estate
Office Administration
Customer Service
Microsoft Office
PowerPoint
Basware
Budgeting
Clerical
Tenant Relations
Security
Event Planning
Communication
Professionalism
Confidentiality
Data Management
Scheduling
Inventory Management

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