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Added 8 mins ago
AS
Family Support Coordinator
Alzheimer Society of PEI
Charlottetown, PE
- Full-time
The Family Support Coordinator helps persons diagnosed with dementia, their care partners, family members, and friends have timely access to information, resources, ongoing supportive…
Added 12 mins ago
Resource Coordinator
Department of Families
Flin Flon, MB · The Pas, MB
The Resource Coordinator is responsible for duties relating to the delivery of services for multiple programs that may include the Child and Family Services, Community Living disabilities…
Added 13 mins ago
SJ
Administrative Support 9 - DI - W5th
St. Joseph's Healthcare Hamilton
Hamilton, ON
- Part-time
…following-up accordingly by fax & telephone with third party, research coordinator and Patients Accounts. Triages and directs phone calls as required. Fields customer service inquiries by…
Added 13 mins ago
OC
Hub Administrative Assistant
Ontario Clean Water Agency
Angus, ON · OCWA- Angus WWT
- Full-time
…accounting principles) accounts payable, Attendance Clerks/Coordinator (ACC) attendance, and…
Added 27 mins ago
BB
Front Desk Coordinator
Birds Barbershop
Domain, MB
- Full-time
Added 28 mins ago
Court Clerk/Monitor
Region of Waterloo
Kitchener, ON
Adheres to court master plan and updates available court dates as issued by the Regional Senior JOP. Liaises with trial coordinator to schedule/reschedule trials set in court as a result of…
Added 28 mins ago
Data Entry Clerk
Health Sciences North
ON · Sudbury, ON
Under the general direction of the Manager, Medical Imaging and Coordinator, Sudbury Breast Screening and Assessment Service.
Added 28 mins ago
Clerk Typist (BSAS)
Health Sciences North
ON · Sudbury, ON
Under the general direction of the Coordinator, Sudbury Breast Screening and Assessment Service.
Added 28 mins ago
Coordinator
Health Sciences North
Sudbury, ON
…day-to-day operations of the Regional Outpatient Geriatric Medicine Service. Promote the delivery of optimal care/service to patients throughout the North East, through the management of…
Added 28 mins ago
Coordinator, Regional Outpatient Geriatric Medicine Service
Health Sciences North
Sudbury, ON
…day-to-day operations of the Regional Outpatient Geriatric Medicine Service. Promote the delivery of optimal care/service to patients throughout the North East, through the management of…
Added 28 mins ago
UO
Lead Coordinator, Program Management
University of Ottawa
Ottawa, ON · Roger Guindon Hall
- Full-time
Using a wide range of tools, techniques, and skills, the Lead Coordinator supports the planning, administration, coordination, and evaluation of projects and initiatives for the Office of…
Added 35 mins ago
WC
Case Coordinator
Workers Compensation Board of PEI
Charlottetown, PE
- Full-time
The Case Coordinator position utilizes a client centered approach in managing claims of workers who are work disabled due to a workplace injury. The incumbent works with employers, injured…
Added 36 mins ago
WC
Programmer Analyst
Workers Compensation Board of PEI
Charlottetown, PE
- Full-time
Providing backup support for E-Services Coordinator for all web applications, intranet, and external service provider liaison functions.
Added 42 mins ago
OG
Administrative Assistant
OCI Group
Burlington, ON
- Full-time
Receiving Exhibits if the exhibit coordinator is unavailable
Added 43 mins ago
HH
Indigenous Health Coordinator
Hamilton Health Sciences
Hamilton, ON
- Full-time
Reporting to the Manager, Indigenous Health, the Indigenous Health Coordinator is an integral member of the Indigenous Health Team and plays a key role in supporting Indigenous patients and…
Added 43 mins ago
A
Inventory Coordinator
Altasciences
Laval, QC
- Full-time
The Inventory Coordinator is responsible for supporting day-to-day receiving, stocking, replenishment, and inventory control activities within assigned storage areas to ensure reliable…
Added 43 mins ago
SS
Cook
Sunrise Senior Living
North Vancouver, BC · Sunrise at Lonsdale Square
- Full-time
Support dishwashing and dining service as needed
Added 43 mins ago
SS
Cook
Sunrise Senior Living
Vancouver, BC · Sunrise of Killarney
- Part-time
Support dishwashing and dining service as needed
Added 43 mins ago
SS
Cook
Sunrise Senior Living
Burlington, ON · Sunrise of Burlington ON
- Part-time
Support dishwashing and dining service as needed
Added 43 mins ago
SS
Activities coordinator
Sunrise Senior Living
Blainville, QC · Sunrise de Fontainebleau
- Full-time
Activities & Volunteer Coordinator – Lead Resident Engagement & Create Meaningful Connections
Added 43 mins ago
EG
Design Manager, Ductbank Package
Egis Group
Toronto, ON
- $125,000 to $175,000 CAD / year
- Full-time
Work closely with the Project Manager and Technical Coordinator to ensure an integrated package delivery approach.
Added 54 mins ago
PS
HR Coordinator
Primoris Services Corporation
Acheson, AB · Edmonton, AB · AB · PSC Canada Corporate Office
- Full-time
The HR Coordinator provides administrative support to all areas of the Human Resources (HR) team including being a main point of contact for basic HR related inquiries from all employees.
Added 57 mins ago
C
PT - Inlet Recovery Home - Residence Worker
Connective
Port Alberni, BC
- Internship
…maintain the goals of supportive recovery and individualized service…
Added 1 hour ago
CC
Conference Services Coordinator
Confederation Centre of the Arts
Charlottetown, PE
- Full-time
Reporting to the Catering and Conference Services Manager, the Conference Services Coordinator plays a key role in bringing event and conference spaces to life - preparing rooms,…
Added 1 hour ago
Coordinator, Marketing
Maison Birks
Montreal, QC
…built on quality, exclusivity, unique design and excellence in service. We pride ourselves in offering meaningful experiences and in building intimate relationships with each and every one…

OMERS

Administrative Coordinator

Toronto, ON, Canada
Scarborough Town Centre, Canada

This posting is for an existing vacancy.The expected salary range for this position is $48,000 - $58,000 per year. · Full-time

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Job details

Pay: This posting is for an existing vacancy.The expected salary range for this position is $48,000 - $58,000 per year.
Job type: Full-time
Experience: Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
Posting language: English
Posted: Oct 6, 2026

Original job description

Choose a workplace that empowers your impact.

Join a global workplace where employees thrive. One that embraces diversity of thought, expertise and passion. A place where you can personalize your employee journey to be - and deliver - your best.

We are a leading global real estate investor, developer and manager. We combine our capital with our capabilities to create real estate that strengthens economies and communities. By prioritizing people, partnerships and places, we generate meaningful returns for OMERS members, enhance value for our capital partners and create a brighter world for our customers.

Join us to accelerate your growth & development, prioritize wellness, build connections, and support the communities where we live and work.

Don’t just work anywhere - come build tomorrow together with us.

Know someone at OMERS or Oxford Properties? Great! If you're referred, have them submit your name through Workday first. Then, watch for a unique link in your email to apply.

This position is responsible for providing a consistent, first class experience to all those that come in contact with the Scarborough Town Centre Management Office. Reporting to the Senior Property Manager, this role will be the first point of contact for the Scarborough Town Centre management office visitors and will entail support to the management team.

As the main office Receptionist, you will be the first point of contact for the Scarborough Town Centre Management Office and will provide general administrative support across the organization. You will handle the flow of people through the business and ensure that all responsibilities are completed accurately, delivered with high quality in a timely manner.

You Will Be Responsible For

Demonstrating professionalism in a consistent manner that supports inclusion, ensures confidentiality, and exemplifies the Oxford Way
Acting as an Oxford /Scarborough Town Centre ambassador through phone and inter-personal interactions
Answering, screening, and forwarding incoming phone and in-person inquiries while providing general information as needed
Greeting all office visitors, determining the nature of their visit, and directing them accordingly
Maintaining security of the Management Office by following procedures and controlling access
Receiving, sending, and sorting daily mail/deliveries/couriers, and tracking usage
Updating and maintaining telecommunication system for office and tenant listings
Managing order process for departmental office supplies while exercising budget control
Coordinating and stocking office supplies, equipment, and daily responsibilities of the kitchen and it’s items within the Management Office.
Assisting the Office Coordinator with receiving and logging tenant cheques
Acting as a backup to the Office Coordinator role and duties
Supporting all managers, including inputting expenses and Basware coding
Booking of board/meeting rooms. Ensuring board/meeting room requests are met, and support the coordination of food orders, room set-up
Distribution of tenant communication items, and complete with tenant collection/input of tenant sales, and insurance
Collaborating with Office Coordinator to support various site initiatives by accomplishing related duties as needed and assigned, including clerical tasks
Responsible for effectively managing an email inbox

Required Skills & Experience

Minimum 3 years of proven working experience in similar higher-level administration roles (preferably in shopping centre administration or comparable industry)
A University Degree or College Diploma
Proficient with Microsoft Office Suite, including PowerPoint
Excellent verbal and communication skills.
High attention to detail in a fast-paced environment.

Preferred Skills & Experience

Professionalism in dealing with customers, internal staff, contractors and visitors.
Resourceful and proactive in dealing with issues that arise
Ability to organize, multi-task, prioritize and work under pressure
Experience in event planning would be an asset
Proficient in typing with a high level of speed and accuracy
Exercises sound judgement and discretion in managing confidential records and sensitive business matters

#IND1

#IDOAC

This posting is for an existing vacancy.The expected salary range for this position is $48,000 - $58,000 per year.

You may also be eligible to receive an annual Incentive Award pursuant to our Short-term Incentive plan and our Long-Term Incentive plan (if applicable), and to participate in our group benefits and retirement plans – details on these elements of compensation are included within OMERS & Oxford offer letters.

Oxford's purpose is to strengthen economies and communities through real estate.

Our people-first culture is at its best when our workforce reflects the communities where we live and work - and the customers we proudly serve.

From hire to retire, we are an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process that extends all the way through your employee experience. This sense of belonging and connection is cultivated up, down and across our global organization thanks to our vast network of Employee Resource Groups with executive leader sponsorship, our Purpose@Work committee and employee recognition programs.

Artificial intelligence (AI) tools are used to support certain stages of the OMERS recruitment process. While AI assists us in our process, human judgment and decision-making remain central to our candidate experience.

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More about this job

Responsibilities

The Administrative Coordinator serves as the primary point of contact for the Scarborough Town Centre management office, managing visitor flow and phone inquiries. The role also provides comprehensive administrative support to the management team, including expense tracking, meeting coordination, and office supply management.

Requirements

Candidates must have a minimum of 3 years of experience in a similar administrative role, preferably within a shopping centre or comparable industry. A University Degree or College Diploma is required, along with proficiency in Microsoft Office Suite.

Skills

Administrative support
Reception
Customer service
Microsoft Office Suite
PowerPoint
Communication skills
Attention to detail
Multi-tasking
Budget control
Office management
Data entry
Professionalism
Confidentiality
Event planning

Benefits

Group benefits
Retirement plans
Short-term incentive plan
Long-term incentive plan

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Receptionist
Property Management
Real Estate
Office Administration
Customer Service
Microsoft Office
PowerPoint
Basware
Budgeting
Clerical
Tenant Relations
Security
Event Planning
Communication
Professionalism
Confidentiality
Data Management
Scheduling
Inventory Management

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